Project Coordinator

PGI is a global consultancy that helps organisations build digital resilience. We deploy our people to implement solutions on behalf of clients or to support them in developing their own capabilities. Our vision is a world resilient to digital threats and online harm. To achieve this, we need to grow our team of talented and passionate people. Our clients include some of the most well‑known global brands, national governments, and innovative growing businesses. We operate in an exciting, fast‑growing sector that bears increasing relevance and importance to nation‑states, corporates, universities, and NGOs.

What You’ll Be Doing

• Building and maintaining excellent relationships with stakeholders.
• Overseeing administrative tasks by planning and scheduling project group meetings, preparing agendas, taking notes, and following up on agreed actions.
• Co-ordination and reporting of risks, issues, actions, and decisions to projects.
• Playing a role in identifying and addressing issues that arise during a project, by helping to resolve any conflicts, removing obstacles, and helping to find solutions to challenges.
• Ensuring that project reports are prepared in time and at quality standards, and ready to be distributed to project partners.
• Monitoring and reporting of tasks and actions, ensuring timelines are agreed, all tasks are assigned, progress is monitored, and deadlines are met.
• Maintaining electronic records and files relating to projects and supporting the management team with the set-up of a centralised database.
• Collecting and analysing data on the project that will serve as evidence for case studies.
• Tracking progress of project outputs and deliverables and reporting those to the management team.
• Tracking project spend and ensuring budgets are on target.
• Inputting job information into tooling system.
• Ensuring accuracy of billing invoices.
• Escalating issues to the Managers promptly.

On Day One You Will Bring

• Proven experience in a coordination, hosting or administrative role, preferably in a project setting.
• Strong organisation and communication skills, with good attention to detail.
• Ability to work collaboratively in a team and independently with minimal supervision.
• Proficient in Microsoft Office and online collaboration tools (such as travel platforms, ERPs).
• Able to work effectively under pressure in a fast‑paced environment.
• Ability to build, maintain and work to budgets.
• Ability to handle multiple tasks simultaneously and adapt to changing situations quickly.
• Collaborative, team‑player, considers wider business reputation and impact.
• Shows initiative and thrives on providing a high‑quality experience to colleagues, delegations, or learners.
• Experience working with international stakeholders, including awareness and knowledge of cultural, geographical or hierarchical factors.

Diversity, Equity and Inclusion at PGI

As a British company which operates internationally, we draw strength from the diversity of our people. With projects across 80+ geographies, our people speak 25+ languages and come from a variety of backgrounds. By hiring and cultivating a diverse, equitable and inclusive workforce, we can uphold values that enable every member of the team to thrive, while delivering novel solutions to novel problems.

Accessibility at PGI

Every individual has different requirements, so we are committed to implementing reasonable adjustments to mitigate physical and non‑physical barriers in the workplace. We strive to make the recruitment process as accessible as possible, but if you have any questions or concerns, please get in touch.

Please note: We are not accepting applications or speculative profiles from any recruitment agencies. If we require additional resource, we will reach out to you.

We empower organisations and nations to counter digital threats. Our internationally acclaimed team of digital threat experts and thought leaders work at the cutting‑edge of threat detection, continually scanning the horizon for next‑generation risks. We use technology to support deep human insight, enabling us to build long‑range resilience for clients. We are trusted worldwide by governments, global NGOs and corporations.

Seniority level

Entry level

Employment type

Full-time

Job function

Other

Industries

Security and Investigations