Procurement and Contracts Manager

To undertake a range of activities that support and create innovative procurement solutions, and to effectively manage the delivery of projects for Prosper, its customers, and its supply chain partners, while maintaining full awareness of—and contributing to—the achievement of Prosper’s business objectives.

The role will require you to lead defined projects and work independently using your own initiative.

• Main Responsibilities
• Define the requirements of Public Sector Partners to enable the design of full tender documentation packs and deliver procurement activity on behalf of Prosper partners.
• Liaise with partners and Prosper colleagues in order to deliver procurement activity effectively.
• Develop detailed knowledge and understanding of public sector procurement regulations to ensure all outputs are fully compliant.
• Provide procurement support on projects, strategic procurement activities (frameworks, DPS etc.) and call‑off procurement activity.
• Build long‑term partnerships with Supply Chain Partners through clear, consistent management of projects during the delivery phase.
• Provide monthly updates of project invoicing to enable Prosper to claim income and monitor ongoing Financial forecasting.
• Research improved ways of working in order to achieve further efficiencies across the Prosper Membership.
• Be able to utilise IT software packages to deliver all elements of our procurement offer, particularly the use of e‑procurement portals.
• Undertake market and supply chain analysis.
• Undertake commercial and qualitative evaluations of various procurement projects.
• Work effectively as a team member, actively managing all prosper accounts and progress with team members as appropriate.
• Represent Prosper in a professional and knowledgeable manner to all stakeholders, partners and potential members displaying a full understanding of the business.
• Attend and, where appropriate, lead meetings with Prosper team members and third parties as appropriate, taking minutes when required.
• Arrange meetings/events as appropriate including organising venues, amenities, agendas, distribution of paperwork.
• Preparation of reports and papers for all procurement related activities.
• Any other duties commensurate with the grade and level of responsibility of this post, for which the post‑holder has the necessary experience and/or training.

EXPERIENCE

• Has detailed knowledge and experience of procurement regulation and processes and the understanding to devise and create effective procurement solutions; ‑
• Advising partners as to the optimal design of procurement requirements
• Preparing tender documentation and supporting the management of procurement processes;‑
• Working collaboratively with partners and third‑party organisations;‑
• Knowledge of the different phases within a typical construction project;‑
• Undertake measurement take‑offs and build detailed knowledge of house specifications to deliver investment, repair and maintenance and new build works
• Financial management involving budgeting and cost planning;‑
• Pro‑active intervention in situations where issues arise
• Understands the Contract Management process and implements a clear strategy to build strong relationships with Landlord and Supply Chain Partners alike
• Attend monthly project update meetings with partners assessing project performance, issue management, Health & Safety monitoring, invoicing and forecasting
• Manage Aged Debt where necessary Provide invoicing and forecasting data to enable the CEO to deliver prudent Financial Management.
• BEHAVIOUR
• Displays self‑assurance and perseverance and engages with others in an approachable way.
• Shows strong teamwork and collaboration alongside a proactive desire to grow and enhance personal abilities.

SKILLS / ATTITUDE

• Excellent planning and organisational ability.
• Excellent communication skills both written and oral and the ability to speak articulately and confidently.
• Ability to analyse information and use data effectively to inform decision making. Excellent problem solving.
• Lead and attend meetings as a professional representative of Prosper, adding value to discussions with partner organisations.
• Customer orientation.
• Patience and tenacity.
• Ability to cope under pressure and with the minimum of supervision.
• Self‑starter who takes responsibility and works effectively as part of the wider Prosper team.
• Ambitious and resilient, welcomes a fast paced, dynamic and changing environment.
• An achiever who stays focused on key deliverables and brings a positive, can‑do mentality.
• Procurement knowledge of working within a Housing Consortium and/or Housing Sector, preparation of mini tender documentation
• Knowledge of procurement process regulation To be qualified to CIPS Level 3 and studying for Level 4 ‑ 6.
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