Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Coordinate schedules for guest speakers and learning partners in a dynamic educational environment.
- Company: Join a globally recognised higher education institution with a collaborative culture.
- Benefits: Earn £17.53 per hour, enjoy holiday pay, and work remotely part-time.
- Other info: Opportunity for professional growth in a supportive and inclusive team.
- Why this job: Make a real impact on world-class learning programmes while developing your organisational skills.
- Qualifications: Strong organisational skills, attention to detail, and good IT proficiency required.
The predicted salary is between 30000 - 40000 £ per year.
Salary: £17.53 per hour + holiday pay
Contract: Full-time (35 hours p/w), temporary until the end of June 2026
Location: 2-days in Central London, remainder remote
We are delighted to be supporting a globally recognised higher education institution in their search for a Scheduling Coordinator to join their team. This is an exciting opportunity for a highly organised and detail-focused coordinator to play a key role in delivering world-class learning programmes. Working within a busy and collaborative environment, you will support the coordination of teaching resources, guest speakers and external partners, helping to ensure programmes are effectively resourced and delivered to a high standard.
Key responsibilities for this role include:
- Scheduling & Coordination
- Coordinating the scheduling of guest speakers and learning partners across a portfolio of programmes.
- Supporting the contracting process for external contributors, including speakers, facilitators and suppliers.
- Managing the onboarding of new suppliers, including procurement setup and system access.
- Maintaining accurate programme schedules and ensuring all data is input and updated in relevant systems.
- Data, Systems & Reporting
- Auditing and monitoring scheduling systems and databases to ensure accuracy and completeness of records.
- Producing regular reports and supporting analysis to inform planning and decision-making.
- Supporting data-driven insights, including trend analysis and forecasting where required.
- Operational & Administrative Support
- Coordinating team calendars, meetings and administrative workflows.
- Providing first-line support to stakeholders, resolving queries and ensuring a high level of service.
- Processing purchase orders, invoices and financial data to support budget tracking.
- Projects & Process Improvement
- Supporting small projects and initiatives, including research and process development.
- Reviewing systems and processes and suggesting enhancements to improve efficiency and service delivery.
- Contributing to a culture of continuous improvement and effective change management.
To be considered for this position, you should bring:
- Strong organisational skills with the ability to manage multiple priorities.
- Excellent attention to detail and a high level of accuracy when working with data and systems.
- Strong communication skills and confidence working with a variety of stakeholders.
- Good IT skills, including experience with databases, systems or scheduling tools.
- A proactive and collaborative approach, with strong time management skills.
As a specialist Recruitment Practice, we are committed to building inclusive and diverse organisations and welcome applications from all sections of the community. We invest in your journey as a candidate and are committed to supporting you throughout the application process.
Scheduling Coordinator employer: Prospectus
Contact Detail:
Prospectus Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Scheduling Coordinator
✨Tip Number 1
Network like a pro! Reach out to your connections in the education sector and let them know you're on the hunt for a Scheduling Coordinator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the institution and its programmes. Show off your organisational skills by coming up with examples of how you've successfully managed schedules or coordinated events in the past. We want to see that you can bring your A-game!
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can go a long way in leaving a positive impression. It shows your enthusiasm for the role and keeps you fresh in their minds.
✨Tip Number 4
Apply through our website for the best chance at landing the job! We make it easy for you to showcase your skills and experience, so don’t miss out on this opportunity to join a fantastic team.
We think you need these skills to ace Scheduling Coordinator
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Scheduling Coordinator role. Highlight your organisational skills and attention to detail, as these are key for this position. We want to see how your experience aligns with the job description!
Showcase Your Communication Skills: Since you'll be working with various stakeholders, it's important to demonstrate your strong communication abilities. Use examples in your application that show how you've effectively collaborated or resolved queries in the past. We love a good story!
Be Data Savvy: This role involves a lot of data management, so don’t forget to mention any experience you have with databases or scheduling tools. If you've done any trend analysis or reporting, make sure to include that too. We’re all about those data-driven insights!
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way for us to keep track of your application and ensure it gets the attention it deserves. Plus, it’s super easy to do!
How to prepare for a job interview at Prospectus
✨Know Your Scheduling Tools
Familiarise yourself with common scheduling tools and databases that are relevant to the role. Be ready to discuss your experience with these systems and how you've used them to manage multiple priorities effectively.
✨Showcase Your Organisational Skills
Prepare examples that highlight your strong organisational skills. Think of specific situations where you successfully coordinated events or managed schedules, and be ready to explain how you ensured everything ran smoothly.
✨Communicate Clearly
Practice articulating your thoughts clearly and confidently. Since the role involves working with various stakeholders, demonstrate your communication skills by engaging in a mock interview or discussing your experiences with friends.
✨Emphasise Continuous Improvement
Be prepared to discuss how you've contributed to process improvements in previous roles. Share examples of how you've identified inefficiencies and implemented changes that enhanced service delivery or operational efficiency.