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- Tasks: Coordinate schedules for guest speakers and learning partners in a dynamic educational environment.
- Company: Join a globally recognised higher education institution with a collaborative culture.
- Benefits: Earn £17.53 per hour, enjoy holiday pay, and work remotely part-time.
- Other info: Fast-paced international environment with opportunities for continuous improvement and career growth.
- Why this job: Be a key player in delivering world-class learning programmes and make a real impact.
- Qualifications: Strong organisational skills, attention to detail, and good IT proficiency required.
The predicted salary is between 30000 - 40000 £ per year.
Salary: £17.53 per hour + holiday pay
Contract: Full-time (35 hours p/w), temporary until the end of June 2026
Location: 2-days in Central London, remainder remote
We are delighted to be supporting a globally recognised higher education institution in their search for a Scheduling Coordinator to join their team. This is an exciting opportunity for a highly organised and detail-focused coordinator to play a key role in delivering world-class learning programmes.
Working within a busy and collaborative environment, you will support the coordination of teaching resources, guest speakers and external partners, helping to ensure programmes are effectively resourced and delivered to a high standard.
Key responsibilities for this role include:
- Scheduling & Coordination
- Coordinating the scheduling of guest speakers and learning partners across a portfolio of programmes.
- Supporting the contracting process for external contributors, including speakers, facilitators and suppliers.
- Managing the onboarding of new suppliers, including procurement setup and system access.
- Maintaining accurate programme schedules and ensuring all data is input and updated in relevant systems.
- Data, Systems & Reporting
- Auditing and monitoring scheduling systems and databases to ensure accuracy and completeness of records.
- Producing regular reports and supporting analysis to inform planning and decision-making.
- Supporting data-driven insights, including trend analysis and forecasting where required.
- Operational & Administrative Support
- Coordinating team calendars, meetings and administrative workflows.
- Providing first-line support to stakeholders, resolving queries and ensuring a high level of service.
- Processing purchase orders, invoices and financial data to support budget tracking.
- Projects & Process Improvement
- Supporting small projects and initiatives, including research and process development.
- Reviewing systems and processes and suggesting enhancements to improve efficiency and service delivery.
- Contributing to a culture of continuous improvement and effective change management.
To be considered for this position, you should bring:
- Strong organisational skills with the ability to manage multiple priorities.
- Excellent attention to detail and a high level of accuracy when working with data and systems.
- Strong communication skills and confidence working with a variety of stakeholders.
- Good IT skills, including experience with databases, systems or scheduling tools.
- A proactive and collaborative approach, with strong time management skills.
If you’re excited by the opportunity to work in a fast-paced, international environment and play a key role in delivering high-quality programmes, we’d love to hear from you.
CVs will be reviewed on a rolling basis so if you are interested, please apply ASAP and submit your CV in Word format.
As a specialist Recruitment Practice, we are committed to building inclusive and diverse organisations and welcome applications from all sections of the community. We invest in your journey as a candidate and are committed to supporting you throughout the application process.
Scheduling Coordinator in London employer: Prospectus
Contact Detail:
Prospectus Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Scheduling Coordinator in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the education sector and let them know you're on the hunt for a Scheduling Coordinator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the institution and its programmes. Show us that you’re not just another candidate; demonstrate your passion for delivering high-quality learning experiences and how your skills align with their needs.
✨Tip Number 3
Practice your communication skills! As a Scheduling Coordinator, you'll be liaising with various stakeholders. Role-play common interview scenarios with a friend to boost your confidence and refine your responses.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Scheduling Coordinator in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Scheduling Coordinator role. Highlight your organisational skills and attention to detail, as these are key for this position. We want to see how your experience aligns with the job description!
Showcase Your Communication Skills: Since you'll be working with various stakeholders, it's important to demonstrate your strong communication skills. Use examples in your application that show how you've effectively collaborated in the past. We love a good story!
Be Data Savvy: This role involves a lot of data management, so make sure to mention any experience you have with databases or scheduling tools. We’re looking for someone who can handle data with accuracy and confidence, so don’t hold back on your IT skills!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and keep track of it. Plus, it shows you're keen on joining our team at StudySmarter!
How to prepare for a job interview at Prospectus
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Scheduling Coordinator. Familiarise yourself with scheduling tools and processes mentioned in the job description. This will help you speak confidently about how your skills align with their needs.
✨Showcase Your Organisational Skills
Prepare examples that demonstrate your strong organisational abilities. Think of times when you successfully managed multiple priorities or improved a process. Being able to articulate these experiences will show them you’re the right fit for a busy, collaborative environment.
✨Communicate Clearly and Confidently
Since this role involves working with various stakeholders, practice clear and confident communication. Be ready to discuss how you've resolved queries or provided support in previous roles. This will highlight your strong communication skills and ability to work well with others.
✨Be Proactive About Questions
At the end of the interview, don’t hesitate to ask insightful questions about the team dynamics or upcoming projects. This shows your proactive nature and genuine interest in contributing to their culture of continuous improvement.