At a Glance
- Tasks: Support the COO by managing diaries, coordinating meetings, and arranging travel.
- Company: Join a leading think tank with a focus on policy and international affairs.
- Benefits: Competitive hourly rate, hybrid work model, and potential for permanent position.
- Other info: Opportunity for career growth and involvement in EDI objectives.
- Why this job: Make an impact in a dynamic environment while supporting senior leadership.
- Qualifications: Experience in executive support, strong organisational skills, and interest in policy.
The predicted salary is between 40000 - 45000 £ per year.
Location: Westminster (hybrid, 3 or 4 days per week in office)
Contract: Up to 2 months, with the opportunity to go permanent
Hours: Full-time, 35 hours per week
Salary: £21.92 to £24.66 p/h (+ holiday) (£40,000 to £45,000 p/a equivalent)
Prospectus is delighted to be supporting our client, a leading think tank/policy institution, in their search for a temporary Executive Assistant, with the opportunity for this to become a permanent position.
Responsibilities
- Manage the COO's complex diary, ensuring effective prioritisation and preparation for all meetings.
- Coordinate meetings and events, including logistics, materials, and visitor hospitality.
- Arrange international and domestic travel, accommodation, and itineraries.
- Oversee inboxes, track actions, and act as a professional point of contact for internal and external stakeholders.
- Draft correspondence, take meeting minutes, and support agenda preparation.
- Maintain organised digital records, update CRM entries, and process expenses.
Stakeholder and Team Coordination
- Build strong working relationships with senior leaders and colleagues across the organisation.
- Work closely with the Director's Office to ensure aligned communication and smooth workflow.
- Liaise confidently with high‐level external partners including officials, embassies, donors, and corporate representatives.
Strategy and Development
- Understand organisational priorities to anticipate needs and support effective decision‐making.
- Engage in relevant events and training, and contribute to the organisation's EDI objectives.
Requirements
- Recent experience in a similar role, with a proven ability to provide high‐quality support to senior leadership.
- Excellent administrative and organisational skills, with confidence managing competing priorities.
- Fantastic communication and interpersonal skills.
- Confidence utilising Microsoft and CRM systems.
- An interest in international affairs and policy.
Applications will be reviewed on a rolling basis so please apply ASAP and submit your CV in Word format.
As a specialist Recruitment Practice, we are committed to building inclusive and diverse organisations, and welcome applications from all sections of the community. We invest in your journey as a candidate and are committed to supporting you in your application.
Executive Assistant in London employer: PROSPECTUS
Our Client is an exceptional employer, offering a dynamic and inclusive work culture that prioritises innovation and collaboration in the humanitarian sector. With a strong commitment to employee growth, the organisation provides ample opportunities for professional development and leadership within a supportive team environment. Located in London, the role of Partnerships Manager not only allows you to make a meaningful impact on global crisis response but also offers the flexibility of a hybrid working model, ensuring a healthy work-life balance.
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We think this is how you could land Executive Assistant in London
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We think you need these skills to ace Executive Assistant in London
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
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How to prepare for a job interview at PROSPECTUS
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You’ll want to thoroughly convey your unique approach to leadership. During the interview with PROSPECTUS, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at PROSPECTUS, especially in the specific context of the challenges they’re currently facing.
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