At a Glance
- Tasks: Coordinate and support a variety of exciting events in a dynamic environment.
- Company: Join a well-established international think tank with a collaborative culture.
- Benefits: Competitive hourly rate, holiday pay, and flexible hybrid working.
- Other info: Fast-paced role with opportunities for professional growth and development.
- Why this job: Make an impact in international affairs while honing your event coordination skills.
- Qualifications: Experience in events coordination and a passion for public policy.
Location: Central London, hybrid (minimum 3 days per week in office, with flexibility around event scheduling)
Contract: Temporary, 8 weeks
Hours: Full-time, 35 hours per week
Salary: £18.63 per hour (+ holiday) (£34,000 salaried equivalent)
Start Date: ASAP
Prospectus is proud to be supporting our client, a well-established international think tank, in their search for a temporary Events Coordinator to urgently support their Events Production team. They are urgently seeking someone to support the delivery of a wide range of events, from small member briefings and private roundtables to larger conferences, providing administrative and logistical support while working closely with Events Programming and Fundraising colleagues.
Responsibilities:
- Support delivery of a varied events programme, coordinating schedules, venues, suppliers and speaker logistics
- Assist in the planning and execution of flagship events and conferences
- Manage event logistics end-to-end, including room setup, AV, catering, registration and online delivery
- Maintain accurate data across CRM and systems, and support budget tracking and invoice processing
- Coordinate speaker communications, briefings and arrangements
- Update event and registration pages
- Provide on-the-day support, resolving operational issues and escalating where needed
- Support post-event follow-up, including feedback and communications
- Collaborate with internal teams and contribute to continuous process improvement
Requirements:
- Recent, relevant experience in a similar role within a not-for-profit organisation
- Interest in international affairs and public policy
- Knowledge of events and projects coordination
- Confidence using CRM systems and databases
- High level of organisation and attention to detail, with the ability to manage priorities and deadlines
- Excellent interpersonal and communication skills, with capability to build strong internal and external stakeholder relationships
- Collaborative and proactive approach
CVs will be reviewed on a rolling basis so early applications are strongly encouraged to avoid missing out. If you're interested, please apply ASAP with your CV in Word format. At Prospectus, we are committed to supporting you throughout your application journey.
We welcome applicants from all backgrounds and do not discriminate based on age, gender, disability, race, religion, sexual orientation, marital status, or pregnancy/maternity.
Events Coordinator employer: Prospectus
Join a dynamic international think tank in Central London as an Events Coordinator, where you will thrive in a collaborative and supportive work culture. With a focus on professional growth, this role offers the chance to engage in meaningful events that shape public policy while enjoying the flexibility of a hybrid working model. Benefit from competitive pay, a commitment to diversity, and the opportunity to make a real impact in the not-for-profit sector.
StudySmarter Expert Advice🤫
We think this is how you could land Events Coordinator
✨Tip Number 1
Network like a pro! Reach out to your connections in the events industry and let them know you're on the hunt for an Events Coordinator role. You never know who might have the inside scoop on opportunities or can put in a good word for you.
✨Tip Number 2
Get your social media game on point! Follow companies you're interested in, engage with their posts, and join relevant groups. This not only keeps you in the loop but also shows your enthusiasm for the industry.
✨Tip Number 3
Prepare for interviews by researching the company and its events. Be ready to discuss how your skills align with their needs, especially in logistics and coordination. Show them you’re the perfect fit for their team!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we’re here to support you every step of the way, so take advantage of that!
We think you need these skills to ace Events Coordinator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Events Coordinator role. Highlight relevant experience in event planning and coordination, especially within not-for-profit organisations. We want to see how your skills match what we're looking for!
Show Your Passion:In your cover letter, let us know why you're interested in this position and how it aligns with your passion for international affairs and public policy. We love seeing candidates who are genuinely excited about the work we do!
Be Detail-Oriented:Since the role requires a high level of organisation and attention to detail, make sure your application is free from typos and errors. We appreciate candidates who take the time to present their best selves!
Apply Early!:Remember, CVs are reviewed on a rolling basis, so don’t wait too long to apply! Head over to our website and submit your application ASAP to avoid missing out on this fantastic opportunity.
How to prepare for a job interview at Prospectus
✨Know Your Events Inside Out
Before the interview, make sure you research the types of events the organisation hosts. Familiarise yourself with their past events and think about how your experience aligns with their needs. This will show that you're genuinely interested and ready to contribute.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed event logistics in the past. Highlight your attention to detail and ability to juggle multiple tasks. Use the STAR method (Situation, Task, Action, Result) to structure your answers effectively.
✨Communicate Like a Pro
Since the role requires excellent interpersonal skills, practice articulating your thoughts clearly. Be ready to demonstrate how you've built relationships with stakeholders in previous roles. Good communication can set you apart from other candidates.
✨Ask Insightful Questions
Prepare thoughtful questions about the organisation's upcoming events or challenges they face. This not only shows your enthusiasm but also your proactive approach. It’s a great way to engage with the interviewers and leave a lasting impression.
