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- Tasks: Support the CEO by managing schedules, preparing documents, and coordinating events.
- Company: Join a vibrant charity making a real difference in the community.
- Benefits: Flexible working hours, supportive environment, and opportunities for personal growth.
- Why this job: Be at the heart of impactful initiatives while developing your professional skills.
- Qualifications: Strong organisational skills and proficiency in Microsoft Office required.
- Other info: Inclusive workplace welcoming diverse candidates from all backgrounds.
The predicted salary is between 36000 - 60000 £ per year.
Prospectus is delighted to be supporting a vibrant, frontline focussed charity working hard in the community with the search for an Executive Assistant. The Executive Assistant to the CEO will be joining a central services team in a crucial role. The post holder will provide comprehensive support and ensure the smooth running of the executive office. Excellent project management and organisational skills is a must, along with good understanding of Microsoft office applications and the ability to communicate effectively at all levels.
Working Hours: 35 hours per week, 9:00-17:00, Monday to Friday with some flexibility required. The role will be based on site 5 days per week.
Key responsibilities:
- Coordinate the CEO's complex schedule
- Prepare agendas and take accurate minutes for Board, committee, and senior leadership meetings along with other grouping as necessary
- Organise all business travel arrangements for the CEO (and SLT members, where requested by the CEO)
- Act as the first point of contact for the CEO with internal and external stakeholders
- Draft, prepare, and handle correspondence, reports, presentations, and other documents, maintaining accuracy and quality standards
- Manage confidential information with the utmost discretion and integrity
- Undertake research and prepare briefing materials for strategic initiatives
- Support the CEO in planning and delivering organisational events (AGM, VIP visits, project launches and training events)
- Assist with the coordination and delivery of our annual programme of Community Fundraising and Challenge Events
- Develop links with corporate businesses
At Prospectus, we invest in your journey as a candidate and are committed to supporting you with your application. We welcome all candidates to apply, regardless of age, sex/gender, disability, race, religion, sexual orientation, marital status, or pregnancy/maternity.
Executive Assistant in Surrey employer: PROSPECTUS-4
Contact Detail:
PROSPECTUS-4 Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in Surrey
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those connected to the charity sector. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the charity’s mission and values. Show us you’re passionate about their work and how your skills as an Executive Assistant can help them achieve their goals.
✨Tip Number 3
Practice your communication skills! As the first point of contact for the CEO, you’ll need to convey information clearly and confidently. Role-play with a friend or family member to get comfortable.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we’re here to support you every step of the way in landing that Executive Assistant role.
We think you need these skills to ace Executive Assistant in Surrey
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your project management and organisational skills, and don’t forget to mention your experience with Microsoft Office applications. We want to see how you can support our CEO effectively!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Share specific examples of how you've managed complex schedules or handled confidential information in the past. We love a good story!
Showcase Your Communication Skills: As the first point of contact for the CEO, strong communication skills are key. In your application, demonstrate how you've effectively communicated with various stakeholders. We’re looking for clarity and professionalism in your writing!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s super easy and ensures your application gets to us directly. Plus, you’ll find all the details you need about the role right there!
How to prepare for a job interview at PROSPECTUS-4
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of the Executive Assistant position. Familiarise yourself with the key tasks like managing the CEO's schedule and preparing meeting agendas. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role requires excellent project management and organisational skills, be ready to share specific examples from your past experiences. Think about times when you successfully coordinated events or managed complex schedules, and explain how you handled challenges along the way.
✨Master Microsoft Office
As proficiency in Microsoft Office applications is essential, brush up on your skills before the interview. Be prepared to discuss how you've used these tools in previous roles, whether it's creating presentations, drafting reports, or managing spreadsheets. You might even want to bring a portfolio showcasing your work!
✨Communicate Effectively
Effective communication is key for this role, so practice articulating your thoughts clearly and confidently. During the interview, engage with your interviewers by asking insightful questions about the organisation and its community initiatives. This shows that you’re not just there to answer questions but are also invested in the conversation.
