Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Coordinate schedules for guest speakers and learning partners in a dynamic educational environment.
- Company: Join a globally recognised higher education institution with a collaborative culture.
- Benefits: Earn £17.53 per hour plus holiday pay, with flexible remote work options.
- Other info: Exciting opportunity for career growth in a fast-paced international setting.
- Why this job: Be part of a team delivering world-class learning programmes and make a real impact.
- Qualifications: Strong organisational skills, attention to detail, and good IT proficiency required.
The predicted salary is between 35000 - 40000 £ per year.
Salary: £17.53 per hour + holiday pay
Contract: Full-time (35 hours p/w), temporary until the end of June 2026
Location: 2-days in Central London, remainder remote
We are delighted to be supporting a globally recognised higher education institution in their search for a Scheduling Coordinator to join their team. This is an exciting opportunity for a highly organised and detail-focused coordinator to play a key role in delivering world-class learning programmes. Working within a busy and collaborative environment, you will support the coordination of teaching resources, guest speakers and external partners, helping to ensure programmes are effectively resourced and delivered to a high standard.
Key responsibilities for this role include:
- Scheduling & Coordination
- Coordinating the scheduling of guest speakers and learning partners across a portfolio of programmes.
- Supporting the contracting process for external contributors, including speakers, facilitators and suppliers.
- Managing the onboarding of new suppliers, including procurement setup and system access.
- Maintaining accurate programme schedules and ensuring all data is input and updated in relevant systems.
- Data, Systems & Reporting
- Auditing and monitoring scheduling systems and databases to ensure accuracy and completeness of records.
- Producing regular reports and supporting analysis to inform planning and decision-making.
- Supporting data-driven insights, including trend analysis and forecasting where required.
- Operational & Administrative Support
- Coordinating team calendars, meetings and administrative workflows.
- Providing first-line support to stakeholders, resolving queries and ensuring a high level of service.
- Processing purchase orders, invoices and financial data to support budget tracking.
- Projects & Process Improvement
- Supporting small projects and initiatives, including research and process development.
- Reviewing systems and processes and suggesting enhancements to improve efficiency and service delivery.
- Contributing to a culture of continuous improvement and effective change management.
To be considered for this position, you should bring:
- Strong organisational skills with the ability to manage multiple priorities.
- Excellent attention to detail and a high level of accuracy when working with data and systems.
- Strong communication skills and confidence working with a variety of stakeholders.
- Good IT skills, including experience with databases, systems or scheduling tools.
- A proactive and collaborative approach, with strong time management skills.
If you’re excited by the opportunity to work in a fast-paced, international environment and play a key role in delivering high-quality programmes, we’d love to hear from you. CVs will be reviewed on a rolling basis so if you are interested, please apply ASAP and submit your CV in Word format.
As a specialist Recruitment Practice, we are committed to building inclusive and diverse organisations and welcome applications from all sections of the community. We invest in your journey as a candidate and are committed to supporting you throughout the application process.
Scheduling Coordinator employer: PROSPECTUS-4
Contact Detail:
PROSPECTUS-4 Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Scheduling Coordinator
✨Tip Number 1
Network like a pro! Reach out to your connections in the education sector and let them know you're on the hunt for a Scheduling Coordinator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the institution and its programmes. Show us that you’re not just another candidate; demonstrate your passion for delivering high-quality learning experiences and how your organisational skills can make a difference.
✨Tip Number 3
Practice your communication skills! As a Scheduling Coordinator, you'll be liaising with various stakeholders. Role-play common interview scenarios with a friend to boost your confidence and refine your responses.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Scheduling Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Scheduling Coordinator role. Highlight your organisational skills and attention to detail, as these are key for us in this position.
Showcase Your Communication Skills: In your application, don’t shy away from demonstrating your strong communication abilities. We want to see how you can effectively engage with various stakeholders, so include examples of your past experiences.
Be Data Savvy: Since the role involves working with data and systems, mention any relevant experience you have with databases or scheduling tools. We love candidates who can bring a proactive approach to data management!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered promptly. Don’t wait too long; we review CVs on a rolling basis!
How to prepare for a job interview at PROSPECTUS-4
✨Know Your Scheduling Tools
Familiarise yourself with common scheduling tools and databases that are relevant to the role. Be ready to discuss your experience with these systems and how you've used them to manage multiple priorities effectively.
✨Showcase Your Organisational Skills
Prepare examples that highlight your strong organisational skills. Think of specific situations where you successfully coordinated events or managed complex schedules, and be ready to share these during the interview.
✨Communicate Clearly
Practice articulating your thoughts clearly and confidently. Since the role involves working with various stakeholders, demonstrating your communication skills will be key. Consider role-playing with a friend to refine your responses.
✨Emphasise Attention to Detail
Be prepared to discuss how you ensure accuracy in your work, especially when dealing with data and reporting. You might want to bring up any past experiences where your attention to detail made a significant impact on a project.