Sub-Contractor Co-Ordinator (Permanent) in London

Scheduling Coordinator

Salary: £17.53 per hour + holiday pay

Contract: Full-time (35 hours p/w), temporary until the end of June 2026

Location: 2-days in Central London, remainder remote

We are delighted to be supporting a globally recognised higher education institution in their search for a Scheduling Coordinator to join their team. This is an exciting opportunity for a highly organised and detail-focused coordinator to play a key role in delivering world-class learning programmes.

Working within a busy and collaborative environment, you will support the coordination of teaching resources, guest speakers and external partners, helping to ensure programmes are effectively resourced and delivered to a high standard.

Key responsibilities for this role include:

• Scheduling & Coordination: Coordinating the scheduling of guest speakers and learning partners across a portfolio of programmes. Supporting the contracting process for external contributors, including speakers, facilitators and suppliers. Managing the onboarding of new suppliers, including procurement setup and system access. Maintaining accurate programme schedules and ensuring all data is input and updated in relevant systems.
• Data, Systems & Reporting: Auditing and monitoring scheduling systems and databases to ensure accuracy and completeness of records. Producing regular reports and supporting analysis to inform planning and decision-making. Supporting data-driven insights, including trend analysis and forecasting where required.
• Operational & Administrative Support: Coordinating team calendars, meetings and administrative workflows. Providing first-line support to stakeholders, resolving queries and ensuring a high level of service. Processing purchase orders, invoices and financial data to support budget tracking.
• Projects & Process Improvement: Supporting small projects and initiatives, including research and process development. Reviewing systems and processes and suggesting enhancements to improve efficiency and service delivery. Contributing to a culture of continuous improvement and effective change management.

To be considered for this position, you should bring:

• Strong organisational skills with the ability to manage multiple priorities.
• Excellent attention to detail and a high level of accuracy when working with data and systems.
• Strong communication skills and confidence working with a variety of stakeholders.
• Good IT skills, including experience with databases, systems or scheduling tools.
• A proactive and collaborative approach, with strong time management skills.

If you’re excited by the opportunity to work in a fast-paced, international environment and play a key role in delivering high-quality programmes, we’d love to hear from you.

CVs will be reviewed on a rolling basis so if you are interested, please apply ASAP and submit your CV in Word format.

As a specialist Recruitment Practice, we are committed to building inclusive and diverse organisations and welcome applications from all sections of the community. We invest in your journey as a candidate and are committed to supporting you throughout the application process.