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For Companies At a Glance
- Tasks: Support grant-making by assessing applications and maintaining accurate records.
- Company: Join one of the UK's largest independent charitable funders, dedicated to impactful philanthropy.
- Benefits: Enjoy 26 days annual leave, a pension contribution, and flexible working hours.
- Why this job: Make a difference in your community while gaining valuable experience in the charity sector.
- Qualifications: Experience in administration or project coordination; strong attention to detail and communication skills required.
- Other info: Work from a shared office in Stroud, collaborating with a passionate team.
The predicted salary is between 24000 - 36000 £ per year.
Job Description
About our client
Our client is one of the UK's largest independent charitable funders, awarding £100 million annually to support work in health, welfare, education, the arts, and heritage.
The Trust was established to realise the philanthropy of Sir Hans Rausing and to honour the memory of his late wife, Julia Rausing. Julia's legacy reflects a belief in a compassionate society that supports the vulnerable, broadens opportunity, and enriches life through creativity and cultural engagement. The Trust's approach to giving is strategic, responsive, and rooted in enduring personal values.
About the Role
We are seeking a highly organised and detail-oriented Grants Officer to support the delivery of our grant-making programme in Gloucestershire. Working from a shared office space in Stroud, you will collaborate closely with our Gloucestershire-based Trustee and the wider London-based team.
This is a varied and rewarding role focused on grant proposal assessment and due diligence -including the review of organisational and project finances, evaluation of community need, and analysis of grant outputs and long-term impact. You'll be instrumental in ensuring our grant-making processes are smooth, transparent, and effective.
Key Responsibilities
Grant Assessment & Due Diligence
- Review and assess grant applications, focusing on financial health, project feasibility, and alignment with the Trust's funding priorities.
- Summarise key findings, including financial and project overviews, to inform internal decision-making.
- Support impact and risk assessment processes by gathering relevant data and documentation.
Grant Administration
- Maintain up-to-date and accurate records of all applications, grant decisions, payments, and reports using the Trust's Salesforce-based grants database.
- Prepare grant documentation, e.g. payment schedules, offer letters, and agreements.
- Monitor reporting requirements and deadlines, following up to ensure timely submission of reports and other deliverables.
Meeting & Review Support
- Assist in scheduling and preparing for grant review meetings, including Trustee and staff assessments.
- Compile application summaries, reports, and briefing documents to support effective decision-making.
Grantee Communication & Support
- Serve as a primary point of contact for applicants and grantees, responding to queries with clarity and professionalism.
- Ensure grantees are informed of reporting requirements, deadlines, and expectations.
- Draft and proofread grant-related correspondence, ensuring tone, content, and formatting meet high standards.
Monitoring & Evaluation
- Support the collection, review, and analysis of grantee reports, with a focus on financial accountability and project impact.
- Help organise and occasionally accompany the Trustee on site visits to funded projects, contributing to follow-up reporting and observations.
Operational & Team Collaboration
- Contribute to the ongoing development and improvement of grant-making systems and administrative processes.
- Assist in compiling internal and external reports, presentations, and impact materials.
- Foster strong collaboration across the team, supporting coordination between Gloucestershire- and London-based colleagues.
Person Specification
Essential
- Experience in an administrative, project coordination, or grant-related role.
- Excellent attention to detail and high standards of accuracy.
- Strong organisational and time-management skills.
- Clear written and verbal communication skills.
- Confident using Microsoft Office (especially Word and Excel).
- Comfortable working with databases and digital tools.
- Ability to manage tasks independently, while being a strong team player.
- Professional, friendly, and reliable, with good interpersonal skills.
- Commitment to the values and mission of the Julia Rausing Trust.
Desirable
- Experience in a grant-making organisation or charity setting.
- Familiarity with grant cycles and funding processes.
- Experience using CRM systems or grant management databases (e.g. Salesforce).
- Educated to degree level or equivalent experience.
- Interest in the voluntary sector or in the Trust's areas of focus.
Personal Attributes
We are seeking someone who is:
- Organised and conscientious, with a proactive attitude.
- Friendly, approachable, and a confident communicator.
- Discreet and reliable when handling sensitive information.
- Calm under pressure and able to manage competing deadlines.
- Eager to learn and contribute to meaningful charitable work.
Benefits
26 days annual leave (pro rata) + bank holidays
5% employer pension contribution
Discretionary annual bonus
Core working hours 10am-4pm, Tuesday to Thursday, with flexibility on timing of additional contracted hours
Grants Officer (Part-time) employer: PROSPECTUS-4
Contact Detail:
PROSPECTUS-4 Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Grants Officer (Part-time)
✨Tip Number 1
Familiarise yourself with the Trust's mission and values. Understanding their focus on health, welfare, education, arts, and heritage will help you align your discussions and demonstrate your commitment to their goals during interviews.
✨Tip Number 2
Network with professionals in the charitable sector, especially those involved in grant-making. Attend relevant events or webinars to connect with individuals who can provide insights into the role and potentially refer you.
✨Tip Number 3
Prepare to discuss your experience with project coordination and administration. Be ready to share specific examples of how you've managed tasks, maintained records, and ensured accuracy in previous roles.
✨Tip Number 4
Showcase your familiarity with databases and digital tools, particularly Salesforce. If you have experience using similar systems, be prepared to explain how you utilised them to enhance efficiency in your past roles.
We think you need these skills to ace Grants Officer (Part-time)
Some tips for your application 🫡
Understand the Role: Before applying, make sure you fully understand the responsibilities and requirements of the Grants Officer position. Tailor your application to highlight relevant experience in grant assessment, administration, and communication.
Highlight Relevant Experience: In your CV and cover letter, emphasise any previous roles in administrative, project coordination, or grant-related positions. Use specific examples to demonstrate your attention to detail, organisational skills, and familiarity with grant cycles.
Craft a Strong Cover Letter: Your cover letter should reflect your passion for the charitable sector and the mission of the Julia Rausing Trust. Clearly articulate why you are a good fit for the role and how your values align with those of the Trust.
Proofread Your Application: Ensure that your application is free from spelling and grammatical errors. A well-proofread application demonstrates professionalism and attention to detail, which are crucial for the Grants Officer role.
How to prepare for a job interview at PROSPECTUS-4
✨Show Your Organisational Skills
As a Grants Officer, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples from your past experiences where you successfully organised projects or handled administrative duties, highlighting your attention to detail and time-management skills.
✨Understand the Trust's Values
Familiarise yourself with the Julia Rausing Trust's mission and values before the interview. Be ready to discuss how your personal values align with theirs and how you can contribute to their philanthropic goals in health, welfare, education, and the arts.
✨Prepare for Grant Assessment Questions
Expect questions related to grant proposal assessment and due diligence. Brush up on your knowledge of financial health evaluation and project feasibility analysis, and be prepared to discuss how you would approach these tasks in the role.
✨Demonstrate Strong Communication Skills
As a primary point of contact for applicants and grantees, effective communication is key. Practice articulating your thoughts clearly and professionally, and prepare to showcase your written communication skills through examples of past correspondence or reports you've drafted.
