At a Glance
- Tasks: Coordinate and support a variety of exciting events in a dynamic environment.
- Company: Join a respected international think tank with a focus on impactful public policy.
- Benefits: Competitive hourly rate, flexible hybrid working, and valuable experience in event management.
- Other info: Fast-paced role with opportunities for professional growth and networking.
- Why this job: Be part of meaningful events that shape discussions on international affairs.
- Qualifications: Experience in event coordination and a passion for public policy.
Location: Central London, hybrid (minimum 3 days per week in office, with flexibility around event scheduling)
Contract: Temporary, 8 weeks
Hours: Full-time, 35 hours per week
Salary: £18.63 per hour (+ holiday) (£34,000 salaried equivalent)
Start Date: ASAP
Prospectus is proud to be supporting our client, a well-established international think tank, in their search for a temporary Events Coordinator to urgently support their Events Production team. They are urgently seeking someone to support the delivery of a wide range of events, from small member briefings and private roundtables to larger conferences, providing administrative and logistical support while working closely with Events Programming and Fundraising colleagues.
Responsibilities:
- Support delivery of a varied events programme, coordinating schedules, venues, suppliers and speaker logistics
- Assist in the planning and execution of flagship events and conferences
- Manage event logistics end-to-end, including room setup, AV, catering, registration and online delivery
- Maintain accurate data across CRM and systems, and support budget tracking and invoice processing
- Coordinate speaker communications, briefings and arrangements
- Update event and registration pages
- Provide on-the-day support, resolving operational issues and escalating where needed
- Support post-event follow-up, including feedback and communications
- Collaborate with internal teams and contribute to continuous process improvement
Requirements:
- Recent, relevant experience in a similar role within a not-for-profit organisation
- Interest in international affairs and public policy
- Knowledge of events and projects coordination
- Confidence using CRM systems and databases
- High level of organisation and attention to detail, with the ability to manage priorities and deadlines
- Excellent interpersonal and communication skills, with capability to build strong internal and external stakeholder relationships
- Collaborative and proactive approach
CVs will be reviewed on a rolling basis so early applications are strongly encouraged to avoid missing out. If you're interested, please apply ASAP with your CV in Word format. At Prospectus, we are committed to supporting you throughout your application journey. We welcome applicants from all backgrounds and do not discriminate based on age, gender, disability, race, religion, sexual orientation, marital status, or pregnancy/maternity.
Events Coordinator employer: PROSPECTUS-4
Join a dynamic international think tank in Central London as an Events Coordinator, where you will thrive in a collaborative and supportive work culture. With a focus on professional growth, this role offers the chance to engage in meaningful events that shape public policy while enjoying the flexibility of a hybrid working model. Benefit from competitive pay, a commitment to diversity, and the opportunity to make a real impact in the not-for-profit sector.
StudySmarter Expert Advice🤫
We think this is how you could land Events Coordinator
✨Tip Number 1
Get to know the company inside out! Research their events, values, and recent projects. This will help you tailor your conversations and show genuine interest when you get the chance to chat with them.
✨Tip Number 2
Network like a pro! Attend industry events or webinars where you might meet people from the organisation. A friendly chat can go a long way in making a memorable impression.
✨Tip Number 3
Prepare for interviews by practising common questions related to event coordination. Think about your past experiences and how they relate to the role. We want you to shine!
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can keep you on their radar and show your enthusiasm for the position. Plus, it’s just good manners!
We think you need these skills to ace Events Coordinator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Events Coordinator role. Highlight any relevant experience in event planning, logistics, and coordination to catch our eye!
Show Your Passion:Let us know why you're interested in this position and how it aligns with your passion for international affairs and public policy. A personal touch can really make your application stand out!
Be Clear and Concise:When writing your cover letter, keep it clear and to the point. We appreciate straightforward communication, so make sure to outline your key achievements and how they relate to the job.
Apply Early!:Since we review applications on a rolling basis, don’t wait too long to submit yours. The sooner you apply through our website, the better your chances of landing an interview!
How to prepare for a job interview at PROSPECTUS-4
✨Know Your Events Inside Out
Before the interview, make sure you research the types of events the organisation hosts. Familiarise yourself with their past events and think about how your experience aligns with their needs. This will show that you're genuinely interested and ready to contribute.
✨Show Off Your Organisational Skills
As an Events Coordinator, organisation is key. Prepare examples from your past roles where you successfully managed multiple tasks or events simultaneously. Be ready to discuss how you prioritised and handled any challenges that arose.
✨Communicate Like a Pro
Strong communication skills are essential for this role. Practice articulating your thoughts clearly and confidently. You might even want to prepare a few questions to ask during the interview to demonstrate your engagement and interest in the team dynamics.
✨Be Ready for Problem-Solving Scenarios
Expect to be asked about how you would handle specific event-related challenges. Think of a couple of scenarios where you had to resolve issues on the spot. Highlight your proactive approach and ability to stay calm under pressure.
