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For Companies At a Glance
- Tasks: Support the leadership team with admin tasks, diary management, and event planning.
- Company: Join a leading London University known for its vibrant campus life.
- Benefits: Gain valuable experience in a dynamic environment with potential networking opportunities.
- Why this job: Perfect for those who thrive in fast-paced settings and want to make an impact.
- Qualifications: Previous admin experience in education or non-profit sectors is a must.
- Other info: This is a temporary, full-time role for 5 months, based in Central London.
The predicted salary is between 28800 - 43200 £ per year.
Job Description
Our client, a leading London University is currently looking to recruit a proactive and dynamic Centre Administrator/PA, on a temporary, full-time basis (35 hours) for 5-months. The post will be based on-site at their campus in Central London.
Key responsibilities for this post will include:
- Providing administrative and secretarial support to the centre leadership team including diary management, organising travel and accommodation, and providing reminders for appointments and deadlines.
- Responsibility for the recruitment and HR processes for staff and students in the centre, including ensuring that information in the database is kept accurate and up-to-date.
- Assisting in the planning and organisation of centre activities.
- Acting as one of the main administrative points for the centre, liaising with both internal and external stakeholders, including colleagues across the institution to ensure the smooth running of services within the centre.
- Contributing to the development and production of centre documentation (e.g. newsletters, websites, posters, reports and guidelines) using appropriate software.
- Financial administration, including raising purchase orders and processing invoices, and liaising with the purchasing office to ensure cost-effectiveness in the day-to-day running of the centre.
- Coordinating, arranging, and supporting meetings.
To be considered for this post, you will have previous experience within a similar role within the higher education or wider not-for-profit sectors, including experience of diary and agenda management, and time-management. You will have excellent interpersonal and communication skills, a keen attention to detail and will be organised, capable of managing and prioritising a varied workload, work well under pressure and demonstrate a flexible attitude to work.
If you are interested in finding out more information about this new opportunity, please register your interest and submit your CV by clicking 'apply now' below.
As a specialist Recruitment Practice, we are committed to building inclusive and diverse organisations, and welcome applications from all sections of the community. We invest in your journey as a candidate and are committed to supporting you in your application.
Centre Administrator & PA employer: Prospect Us
Contact Detail:
Prospect Us Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Centre Administrator & PA
✨Tip Number 1
Familiarize yourself with the specific administrative tools and software commonly used in higher education settings. Being proficient in these tools can set you apart from other candidates.
✨Tip Number 2
Highlight your experience in managing diaries and organizing travel arrangements. Be ready to discuss specific examples of how you've successfully handled these tasks in previous roles.
✨Tip Number 3
Demonstrate your ability to work under pressure by preparing examples of how you've managed competing priorities in a fast-paced environment. This will show that you can thrive in the dynamic atmosphere of a university.
✨Tip Number 4
Network with current or former employees of the university to gain insights into their culture and expectations. This can help you tailor your approach and demonstrate your genuine interest in the role.
We think you need these skills to ace Centre Administrator & PA
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative roles, particularly within higher education or not-for-profit sectors. Emphasize skills like diary management, communication, and time-management.
Craft a Strong Cover Letter: Write a cover letter that showcases your proactive attitude and dynamic approach. Mention specific examples of how you've successfully managed varied workloads and supported teams in previous roles.
Highlight Relevant Skills: In your application, clearly outline your interpersonal skills, attention to detail, and ability to work under pressure. These are key attributes for the Centre Administrator/PA role.
Follow Application Instructions: Ensure you follow the application instructions carefully. Submit your CV and any other required documents through our website, and double-check for any specific requirements mentioned in the job description.
How to prepare for a job interview at Prospect Us
✨Show Your Proactivity
In your interview, highlight specific examples where you took the initiative in previous roles. This could include managing a complex schedule or organizing an event. Demonstrating your proactive nature will resonate well with the hiring team.
✨Emphasize Communication Skills
Since the role involves liaising with various stakeholders, be prepared to discuss how you've effectively communicated in past positions. Share instances where your interpersonal skills made a difference in achieving a goal or resolving an issue.
✨Demonstrate Organizational Skills
Prepare to talk about your time-management strategies and how you prioritize tasks. You might want to provide examples of how you managed multiple responsibilities simultaneously, especially under pressure.
✨Familiarize Yourself with Relevant Software
The job requires the use of various software for documentation and financial administration. Brush up on any relevant tools you’ve used before and be ready to discuss your proficiency with them during the interview.
