Secretary in Swindon

Permanent, part-time, 15 hours per week (2 days with flexibility as needed)

Salary: £29,033 - £32,350 (FTE)

Provide Organised Support That Helps Compassionate Care Thrive

Are you an experienced administrator or secretary who takes pride in keeping people organised, informed and supported? Do you want a role where your professionalism, attention to detail and ability to co-ordinate behind the scenes can help make a genuine difference to people's lives? At Prospect Hospice, we're looking for a Secretary to provide essential support to our Executive Team and wider organisation. Working closely with senior leaders and colleagues across the hospice, you'll help ensure meetings, communications and key administrative processes run smoothly and effectively.

Why Join Us?

Since 1980, Prospect Hospice has provided a dedicated end-of-life care service for people living in Swindon, Marlborough, and north-east Wiltshire. We bring care, comfort, and confidence around the clock, every day of the year. Our aim is to provide excellent, personalised, and compassionate care for everyone in our community who is affected by a life-limiting illness. We work in close partnership with other organisations specifically with local health and social care professionals as well as local people. Working within our community allows us to lead, provide, and influence care so that anyone affected by a life-limiting illness has access to the best possible support when and wherever they need it.

What You'll Do

As a Secretary, you will provide vital administrative and secretarial support to our Executive Team. Working closely with senior leaders and colleagues across the organisation, you will co-ordinate meetings, prepare agendas and papers, take accurate minutes and track actions to support effective decision-making and communication. You will also assist with committee servicing, Board processes and project co-ordination, acting as a reliable point of contact and administrative support for a range of organisational activities.

• Manage diaries, schedules and meeting logistics across multiple stakeholders
• Maintain accurate records, trackers and documentation
• Prepare Executive and Leadership Team on-call rotas
• Organise confidential document destruction
• Record and file accountable officer data
• Maintain the policy tracker on Vantage

What You'll Bring

To be considered as a Secretary, you will need:

• Proven experience in a range of administrative and/or secretarial roles supporting senior leaders
• Experience of servicing meetings (agenda preparation, minute taking, action tracking)
• Experience of managing diaries and co-ordinating meetings across multiple stakeholders
• Experience of handling confidential and sensitive information appropriately
• Excellent written and literacy skills, including accurate minute taking and professional correspondence
• Strong organisational and administrative skills
• High levels of proficiency in Microsoft Office (Teams, Outlook, Word, Excel, PowerPoint)
• To be educated to GCSE level (or equivalent), including A*-C in Maths and English
• A relevant administrative or business qualification (e.g. NVQ Level 3 in business administration, Level 3 Diploma in Business & Administration, etc.)

We are committed to safeguarding and promoting the welfare of all those we support. As part of our SAFER recruitment processes, offers of employment will be subject to thorough checks, which may include a Disclosure and Barring Service (DBS) check, satisfactory references, online and social media checks and verification of qualifications. We expect all staff to share this commitment and to adhere to our safeguarding policies and procedures at all times.

What We Offer

• 27 days annual leave entitlement (plus bank holidays) pro rata
• Generous contributory pension scheme and life assurance
• Discounts with local retailers, gyms and service providers, including Blue Light Discount Card
• Employee Assistance Programme
• Family-friendly policies and practices
• Free on-site parking

This is a rewarding opportunity for an experienced administrator with strong secretarial skills to join our compassionate organisation. You'll become a trusted source of support across a wide range of important organisational activities, helping our teams continue to provide compassionate care, comfort and dignity to people and families who need it most. What's more, this part-time role offers the chance to do purposeful, high-value work while maintaining more time for life beyond work.

So, if you're looking to join us in a Secretary role where your administrative expertise can make a genuine difference, please apply via the button shown. The closing date for this role is 20th May 2026. Interviews will take place on 27th & 28th May 2026. We will review applications as they come in and may close the vacancy before the closing date.

Other organisations may call this role Office Assistant, Personal Assistant, Executive Assistant, PA, EA, Administrator, Admin Assistant, or Office Secretary.

Webrecruit and Prospect Hospice are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct business and we believe that the more inclusive our environments are, the better our work will be.

This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.