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- Tasks: Provide essential administrative support to our Executive Team and ensure smooth operations.
- Company: Join Prospect Hospice, a compassionate care provider in Swindon since 1980.
- Benefits: Competitive salary, flexible part-time hours, and generous annual leave.
- Other info: Opportunity to work in a supportive environment with a focus on community care.
- Why this job: Make a real difference in people's lives through organised support and teamwork.
- Qualifications: Experience in administration, strong organisational skills, and proficiency in Microsoft Office.
The predicted salary is between 29033 - 32350 £ per year.
Swindon, Wiltshire
Permanent, part-time, 15 hours per week (2 days with flexibility as needed)
Salary: £29,033 - £32,350 (FTE)
Provide Organised Support That Helps Compassionate Care Thrive
Are you an experienced administrator or secretary who takes pride in keeping people organised, informed and supported? Do you want a role where your professionalism, attention to detail and ability to co-ordinate behind the scenes can help make a genuine difference to people's lives?
At Prospect Hospice, we're looking for a Secretary to provide essential support to our Executive Team and wider organisation. Working closely with senior leaders and colleagues across the hospice, you'll help ensure meetings, communications and key administrative processes run smoothly and effectively.
Why Join Us? Since 1980, Prospect Hospice has provided a dedicated end-of-life care service for people living in Swindon, Marlborough, and north-east Wiltshire. We bring care, comfort, and confidence around the clock, every day of the year. Our aim is to provide excellent, personalised, and compassionate care for everyone in our community who is affected by a life-limiting illness. We work in close partnership with other organisations specifically with local health and social care professionals as well as local people. Working within our community allows us to lead, provide, and influence care so that anyone affected by a life-limiting illness has access to the best possible support when and wherever they need it.
What You'll Do
- As a Secretary, you will provide vital administrative and secretarial support to our Executive Team.
- Working closely with senior leaders and colleagues across the organisation, you will co-ordinate meetings, prepare agendas and papers, take accurate minutes and track actions to support effective decision-making and communication.
- You will also assist with committee servicing, Board processes and project co-ordination, acting as a reliable point of contact and administrative support for a range of organisational activities.
- Additionally, you will:
- Manage diaries, schedules and meeting logistics across multiple stakeholders
- Maintain accurate records, trackers and documentation
- Prepare Executive and Leadership Team on-call rotas
- Organise confidential document destruction
- Record and file accountable officer data
- Maintain the policy tracker on Vantage
What You'll Bring
- Proven experience in a range of administrative and/or secretarial roles supporting senior leaders
- Experience of servicing meetings (agenda preparation, minute taking, action tracking)
- Experience of managing diaries and co-ordinating meetings across multiple stakeholders
- Experience of handling confidential and sensitive information appropriately
- Excellent written and literacy skills, including accurate minute taking and professional correspondence
- Strong organisational and administrative skills
- High levels of proficiency in Microsoft Office (Teams, Outlook, Word, Excel, PowerPoint)
- To be educated to GCSE level (or equivalent), including A*-C in Maths and English
- A relevant administrative or business qualification (e.g. NVQ Level 3 in business administration, Level 3 Diploma in Business & Administration, etc.)
We are committed to safeguarding and promoting the welfare of all those we support. As part of our SAFER recruitment processes, offers of employment will be subject to thorough checks, which may include a Disclosure and Barring Service (DBS) check, satisfactory references, online and social media checks and verification of qualifications. We expect all staff to share this commitment and to adhere to our safeguarding policies and procedures at all times.
What We Offer - 27 days annual leave entitlement (plus...
Secretary in Salisbury employer: Prospect Hospice
Contact Detail:
Prospect Hospice Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Secretary in Salisbury
✨Tip Number 1
Network like a pro! Reach out to your connections in the healthcare sector or local community. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the organisation. Understand their mission and values, especially how they provide compassionate care. This will help you tailor your responses and show you're genuinely interested.
✨Tip Number 3
Practice your organisational skills in mock scenarios. Think about how you'd manage multiple diaries or coordinate meetings. Being able to demonstrate these skills in real-time can really impress interviewers.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re keen on joining our team at Prospect Hospice, where your skills can truly make a difference.
We think you need these skills to ace Secretary in Salisbury
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Secretary role. Highlight your experience in administrative support, especially with senior leaders, and showcase your organisational skills. We want to see how you can help keep things running smoothly!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about supporting compassionate care and how your skills align with our mission at Prospect Hospice. Keep it professional but let your personality show through!
Showcase Your Skills: Don’t forget to highlight your proficiency in Microsoft Office and your experience with minute-taking and managing diaries. We’re looking for someone who can juggle multiple tasks, so give us examples of how you've done this in the past!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you’ll find all the details you need about the role and our organisation there!
How to prepare for a job interview at Prospect Hospice
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Secretary at Prospect Hospice. Familiarise yourself with their mission and values, as well as the specific tasks mentioned in the job description. This will help you demonstrate your genuine interest and how your skills align with their needs.
✨Showcase Your Organisational Skills
During the interview, be ready to share examples of how you've successfully managed diaries, coordinated meetings, and handled sensitive information in previous roles. Use specific scenarios to illustrate your attention to detail and ability to keep things running smoothly, which is crucial for this position.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities and how you handle challenges. Think about situations where you had to manage conflicting priorities or deal with difficult stakeholders. Practising your responses will help you feel more confident and articulate during the interview.
✨Ask Insightful Questions
At the end of the interview, take the opportunity to ask thoughtful questions about the team dynamics, the Executive Team's expectations, or how success is measured in the role. This shows your enthusiasm for the position and helps you gauge if it's the right fit for you.