Accounts Payable Clerk

Job Description

ProspectBlue is partnering with a reputable company in Norfolk, Virginia, to identify an experienced and detail-oriented Accounts Payable Clerk. This role offers the opportunity to take ownership of key accounts payable functions, support vendor relationship management, investigate and resolve complex invoice discrepancies, and contribute to ongoing process improvements.

The ideal candidate will bring a strong understanding of accounts payable processes, excellent problem-solving skills, and the ability to work cross-functionally with Operations, Purchasing, and external vendors to ensure accuracy, efficiency, and timely payments. This is a great opportunity for an organized, proactive accounting professional who enjoys taking initiative and helping streamline financial processes.

Key Responsibilities

• Manage the full accounts payable cycle, including invoice review, verification, coding, entry, and payment processing within the company's ERP system.

• Review invoices against purchase orders, receiving documentation, and established approval procedures to ensure accuracy and compliance.

• Research, investigate, and resolve complex invoice discrepancies, including quantity variances, pricing differences, and missing documentation.

• Partner with Operations, Purchasing, and other internal departments to identify issues, resolve discrepancies, and improve invoice processing workflows.

• Serve as a primary point of contact for vendor inquiries regarding invoices, payment status, account discrepancies, and outstanding balances.

• Maintain accurate vendor records and accounts payable documentation to support financial reporting, audits, and internal controls.

• Monitor invoice aging, payment terms, and outstanding items to ensure timely processing and minimize delays.

• Reconcile vendor statements and research outstanding or unmatched transactions.

• Assist with month-end close activities, including accounts payable reconciliations, accruals, and supporting documentation.

• Identify opportunities to improve accounts payable procedures, strengthen internal controls, and enhance process efficiency.

• Support additional accounting and administrative functions as needed.

Qualifications

• High school diploma or equivalent required; Associate or Bachelor's degree in Accounting, Finance, or a related field preferred.

• Prior experience in accounts payable, accounting administration, or a related accounting function required.

• Working knowledge of the full accounts payable cycle, including invoice matching, discrepancy resolution, vendor account maintenance, and payment processing.

• Experience working with ERP or accounting systems; ability to navigate systems and research transactions efficiently.

• Strong analytical and problem-solving skills, with the ability to investigate discrepancies and determine appropriate resolutions.

• Proficiency in Microsoft Office, particularly Excel.

• Excellent organizational skills and attention to detail, with the ability to manage multiple priorities and meet deadlines.

• Strong written and verbal communication skills, with the ability to collaborate effectively across departments and communicate professionally with vendors.

• Ability to work independently, exercise sound judgment, and take ownership of responsibilities in a fast-paced environment.

• A proactive, process-oriented mindset with an interest in identifying opportunities for continuous improvement.

ProspectBlue is an equal opportunity employer and considers qualified applicants without regard to protected characteristics under applicable law.