Finance & Operations Administrator

Are you highly organised, detail‑driven, and great at multi-tasking? If so, this role could be a great fit for you! We are looking for an Administrator to join our Finance and Operations team. This is a varied and fast‑paced role and ideal for someone who enjoys problem‑solving, supporting colleagues, and keeping processes running smoothly.

In this Administrator role you will be the go‑to person for timesheet queries, travel bookings and general administrative support, helping the wider team operate efficiently. You will also be involved with ensuring that employee lifecycle processes are accurate, timely and compliant. This role would suit someone who enjoys variety, is confident with systems and data and thrives when working with people across the organisation.

Location: Onsite, Aberdeen, 5 days pw

Contract Type: Temporary (12 Months), Full time

Reporting to: Accounting Manager (with dotted line to Operations Manager)

What you’ll do:

• Book travel and accommodation for employees and assist with visa applications when required
• Communicate with employees to chase timesheets, clarify absence information, and resolve queries related to time recording
• Process employee changes, including new starters, job moves, and leavers, in Finance and HR systems
• Process Company credit card payments
• Process supplier invoices and expenses in preparation for payment in line with planned payment runs
• Data entry and reporting, including preparing Excel reports when needed
• Administer and reconcile holiday and absence data across both HR and Finance systems, including calculating and updating holiday entitlements
• Ensure accurate time recording by setting up new projects, creating and updating timesheet codes and maintaining consistent data across all systems
• Manage Timesheets, Accounts Payable (AP) and Travel mailboxes, handling initial requests and directing queries appropriately
• Deliver a professional front‑of‑house service to all Company visitors and answer incoming calls, taking and passing on messages
• Assist with arrangement of Company/in‑house events
• Provide cover for other Finance & Operations team members as required (e.g. holiday cover)
• Any other administrative tasks which may be required to assist with the smooth running of the department
• Adhere to security best practice and ISMS requirements

What to bring:

• Strong administrative and organisational skills, with the ability to prioritise effectively
• High level of accuracy and attention to detail when working with data and documentation
• Confident, clear communication skills for interacting with colleagues, suppliers, and visitors
• Ability to manage multiple tasks, deadlines, and last‑minute requests in a fast‑paced environment
• Proficiency in Microsoft Office, particularly Excel, along with confidence learning new systems
• Experience working with Financial or HR systems (Sage Intacct / CIPHR desirable but not essential)
• Comfortable verifying information across multiple systems and quickly identifying inconsistencies
• A proactive, solutions‑focused mindset with strong ownership and follow‑through
• Professionalism and discretion when handling confidential HR and financial information
• Strong customer‑service mindset, delivering a friendly and helpful experience to employees and visitors
• Flexible, team‑oriented approach, supporting colleagues and providing cover when needed
• Positive attitude, willingness to learn, and enthusiasm for supporting a busy Finance & Operations function

What You’ll Get in Return:

For employees, we’re committed to recognising and rewarding hard work. Our competitive salary and benefits package includes; Company Pension Scheme, Private Medical & Dental Insurance, Group Income Protection, Group Life Assurance, Cycle to Work and Electric Car Salary Sacrifice Scheme. We also invest in your development. If you choose to self‑study in your own time, we’ll fund your study materials and exam fees — and once you pass, you’ll receive an incentive bonus.

How to Apply:

We’re committed to creating an inclusive and accessible recruitment process. If you have any access needs or require adjustments at any stage of the application or assessment process, please let us know — we’re happy to support you. Please note: All offers of employment will be subject to background checks and confirmation of the right to work in the UK.

Apply now to be part of a team that values initiative, collaboration, and continuous improvement.