At a Glance
- Tasks: Support operational teams with admin, coordination, and logistics for smooth daily activities.
- Company: Join Proserv, a global leader in controls technology with over 60 years of innovation.
- Benefits: Competitive salary, private medical cover, life assurance, and pension contributions.
- Other info: Opportunities for professional development and growth within a supportive culture.
- Why this job: Be part of a dynamic team that values creativity and collaboration in the energy sector.
- Qualifications: Strong organisational skills and experience in fast-paced environments are essential.
The predicted salary is between 28500 - 30000 £ per year.
Proserv is a global controls technology company with a heritage stretching back more than 60 years. We provide industry-leading solutions to improve the reliability, optimise the performance and extend the life of critical infrastructure across the energy sector.
We are recruiting an Operations Assistant to support our operational teams in delivering efficient, compliant and timely services. Working within the Operations function, the successful candidate will provide administrative, coordination and logistical support to enable smooth day-to-day activity and to help meet quality, safety and schedule requirements.
Key Accountabilities:
- Handle incoming calls and manage reception enquiries.
- Raise purchase requisitions and obtain supplier quotes.
- Support invoicing and ensure accuracy against purchase orders.
- Maintain accurate records and filing systems.
- Prepare and issue customer quotations (D365).
- Process customer orders in line with company procedures.
- Convert quotes to sales orders and coordinate documentation.
- Liaise with teams to meet delivery schedules.
- Raise customer invoices and update sales records.
- Arrange domestic and international shipments.
- Prepare export documentation and manage logistics providers.
- Maintain logistics records and systems.
Qualifications / Skills & Experience
Essential:
- Experience working in a fast-paced, multi-disciplinary environment.
- Strong organisational skills with high attention to detail.
- Ability to adapt to changing priorities and workloads.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office and relevant systems/tools.
Desirable:
- Experience in service delivery, customer service, or project coordination.
- Knowledge of customs documentation, HS codes, and Incoterms.
At Proserv, we are guided by our core FRESH values, which shape our culture and drive our success. Be a part of a global company that values innovation, technology, and continuous learning where you will have opportunities for professional development and growth within the energy sector.
We offer a competitive starting salary with an opportunity to advance, which will be dependent on competency starting level. Our Total Reward package includes free cover for:
- Private Medical
- Life Assurance
- Income Protection
- Personal Accident
- Up to 7.5% contribution to Pension
As well as these funded benefits, Proserv offer an arrangement of voluntary benefits through salary sacrifice which produce savings on tax and national insurance, some of these include:
- Dental Insurance
- Gym Flex
- Purchasing or selling additional annual leave
- Technology products
- Critical Illness cover
- Additional cover for your family
Operations Assistant in Westhill employer: Proserv
Proserv is an exceptional employer that fosters a culture of innovation and continuous learning, making it an ideal place for an Operations Assistant to thrive. With a commitment to employee growth, competitive salaries, and a comprehensive Total Reward package that includes private medical cover and pension contributions, Proserv ensures that its team members are well-supported both professionally and personally. Located in a dynamic sector, employees benefit from a collaborative environment where their contributions directly impact the reliability and performance of critical infrastructure in the energy industry.
StudySmarter Expert Advice🤫
We think this is how you could land Operations Assistant in Westhill
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching Proserv and its FRESH values. Show us how your skills align with our mission and culture. Tailor your responses to highlight your organisational skills and adaptability.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to boost your confidence. Focus on articulating your experience in fast-paced environments and your attention to detail.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows us you’re genuinely interested in joining the Proserv team.
We think you need these skills to ace Operations Assistant in Westhill
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Operations Assistant role. Highlight relevant experience and skills that match the job description, like your organisational skills and attention to detail. We want to see how you can fit into our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're interested in Proserv and how your background aligns with our FRESH values. Keep it concise but engaging – we love a bit of personality!
Showcase Your Communication Skills:Since this role involves liaising with teams and managing enquiries, make sure to demonstrate your communication skills in your application. Whether it's through your writing style or examples of past experiences, let us know you can connect with others effectively.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts and submit your materials!
How to prepare for a job interview at Proserv
✨Know the Company Inside Out
Before your interview, take some time to research Proserv and its FRESH values. Understand their mission in the energy sector and how they optimise performance and reliability. This knowledge will help you align your answers with their goals and show that you're genuinely interested in being part of their team.
✨Showcase Your Organisational Skills
As an Operations Assistant, strong organisational skills are key. Prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise workloads and adapt to changing situations, as this will demonstrate your fit for the fast-paced environment.
✨Communicate Clearly and Confidently
Excellent communication is crucial for this role. Practice articulating your thoughts clearly and confidently. During the interview, listen carefully to questions and respond thoughtfully. If you can convey your ideas effectively, it will reflect your interpersonal skills and ability to collaborate with colleagues and clients.
✨Prepare for Practical Scenarios
Expect to be asked about specific scenarios related to logistics, invoicing, or customer service. Think through potential challenges you might face in the role and how you would handle them. This preparation will not only help you answer questions more effectively but also showcase your problem-solving abilities.
