Sale Administrator

Fixed Term Position - 12 months

Responsibilities:

• Assisting with the creation of quotations for new equipment and after sales for the sales teams.
• Ensuring all leads generated by the sales team from exhibitions are added into Salesforce and being actively managed.
• Supporting JBTM distributors, ensuring they are delivering and recording sales leads, so we can manage our systems and pipeline generation.
• Providing quotes to other JBT business units on behalf of the Product Specialist team.
• Management of the business pipeline as a whole on both ProNET and Salesforce.
• Processing all types of customer orders on behalf of the UK sales, Export sales and Key Accounts teams, including intercompany.
• Checking and processing orders on behalf of the wider business, ensuring they have processed the orders correctly and they have created valid and correct equipment specifications.
• Managing the relevant sales compliance documents to submit for financial auditing.
• Attending any relevant internal and/or external meetings with regards to SOX compliance/audits.
• Submission of any internal documentation to assist the finance teams with the preparation of audit reviews.
• Ensuring compliance checks are abided by from start to finish of the ‘order to cash’ process.
• Maintaining accurate customer information in ProNET to enhance the efficiency and effectiveness of the business.
• Taking external and internal calls for the department, re-directing or dealing with the enquiry.
• Problem solving for customers across all types of equipment, liaising with projects and technical teams where necessary.
• Ensuring that the customer complaint process is maintained from a sales and commercial perspective and all documentation is collated within the ISO/Donesafe system.
• Working closely with all departments within Proseal to achieve the above.
• Raise departmental issues/concerns with Proseal UK.
• Carry out any other ad hoc duties as and when required.
• Adhering to ISO 9001 procedures and managing to ensure they are up to date.

Qualifications:

• Administrative experience would be a positive but is not essential.
• You should be computer literate with ability to create, modify and maintain MS office documents: PDF Files, Excel, Word, PowerPoint, etc.
• Previous experience of using Salesforce CRM would be desirable.

Aptitudes Required:

• Team working skills.
• Ability to work under pressure and deliver results to a defined deadline.
• Logical and analytical.
• Can-do attitude, self-motivated.
• Flexible.
• Attention to details.
• Innovative.
• Confident.
• Clear communicator.

At JBT Marel, we’re shaping the future of food – right here in the UK and across the globe. From helping food producers improve efficiency to driving sustainable innovation, our technology plays a key role in feeding a growing population. We’re proud of our collaborative, down-to-earth culture where people take ownership, support each other, and deliver real impact. Guided by our values – Create with Collaboration, Serve with Integrity, Grow with Excellence, and Advance with Innovation – we’re looking for a Project Manager who thrives in a dynamic, customer-facing environment.

Why join us?

This is more than a tool designer role – it’s an opportunity to be part of something bigger. At JBT Marel, your work contributes to a more efficient, sustainable food industry. If you’re looking for a role where you can take ownership, build strong relationships, and see the tangible results of your work across the UK, we’d love to hear from you.