At a Glance
- Tasks: Coordinate facilities operations, manage fleet, waste, and utilities for a busy manufacturing team.
- Company: Established manufacturing organisation in Tamworth with a dynamic work environment.
- Benefits: Up to £29,000 salary, 31 days holiday, healthcare plan, life assurance, and extra unpaid leave options.
- Other info: Office-based role with opportunities for personal and professional growth.
- Why this job: Join a fast-paced team and take ownership of diverse administrative responsibilities.
- Qualifications: Experience in facilities management, strong communication skills, and proficiency in Microsoft Office.
Our client, a long-established and growing manufacturing organisation based in Tamworth, is seeking an experienced Facilities Coordinator to join a busy Facilities team. This is an excellent opportunity for an individual who thrives in a varied, fast-paced environment and enjoys taking ownership of administrative and coordination responsibilities across multiple operational areas.
Salary is up to £29,000 depending on experience. Please note this is an office-based position.
Benefits include 31 days holiday including Bank Holidays, Paycare - A Healthcare Cash Plan (Discounts available and access to a 24-hour Doctor), Life Assurance x 2 and up to 5 days extra unpaid holiday available at a salary sacrifice.
As Facilities Coordinator, you will play a key role in supporting the smooth running of facilities operations, with responsibility spanning fleet administration, waste management, utilities coordination, and contractor compliance. You will act as a central point of contact for internal teams, suppliers, contractors, and drivers, ensuring processes are accurately maintained and service standards are upheld.
Your Key Responsibilities include:
- Fleet Administration
- Manage incoming vehicle post, scanning, filing, and email correspondence
- Issue and track driver fines, ensuring timely resolution and payment follow-up
- Support delivery and preparation of vehicles for new drivers
- Act as a key contact for drivers, insurers, and lease providers
- Coordinate accident reporting and liaise with insurers
- Review fleet invoice costs against internal reporting data
- Monitor mileage usage and implement required changes
- Arrange foreign travel permissions via lease companies
- Carry out vehicle inspections
- Book and manage pool car usage
- Waste Management
- Maintain accurate records of Waste Transfer Notes
- Collate and report waste volumes per contractor
- Ensure supplier certifications and accreditations remain current
- Liaise with waste providers regarding missed or failed collections
- Maintain up-to-date waste contractor records and documentation
- Utilities Management
- Input and process utility bill data accurately
- Verify billing accuracy and resolve discrepancies with suppliers
- Act as a point of contact for meter readings
- Liaise directly with utility providers where required
- Contractor Coordination
- Maintain contractor insurance and licence records
- Manage contractor induction logs and site access documentation
- Schedule and coordinate maintenance works and service appointments
- Arrange repairs to fixtures and fittings
- Conduct site inductions for contractors
- General Duties
- Provide general administrative support to the Facilities team
- Support ad hoc departmental requirements as needed
As the Facilities Coordinator, you will have:
- Previous experience working with utility providers and contracts
- Experience in fleet operations
- Exposure to facilities or contractor management environments
- High attention to detail and accuracy
- Strong communication skills with confidence liaising with suppliers and colleagues
- Excellent organisational and prioritisation abilities
- Proven administrative experience
- Proficient in Microsoft Office (Excel, Outlook, etc.)
- Problem-solving capability
- Full UK Driving Licence
- Understanding of ISO 14001 environmental standards
Facilities Coordinator in Wigginton employer: PropRec
Join a well-established manufacturing organisation in Tamworth as a Facilities Coordinator, where you will thrive in a dynamic and supportive work environment. With generous benefits including 31 days of holiday, a healthcare cash plan, and opportunities for personal growth, this role offers a chance to make a meaningful impact while enjoying a collaborative culture that values your contributions. Embrace the opportunity to develop your skills in a fast-paced setting, ensuring the smooth operation of facilities management.
StudySmarter Expert Advice🤫
We think this is how you could land Facilities Coordinator in Wigginton
✨Tip Number 1
Network like a pro! Reach out to your connections in the facilities management field. You never know who might have a lead on a job or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its operations. Understand their facilities needs and think about how your experience aligns with their requirements. This will help you stand out!
✨Tip Number 3
Practice your communication skills. As a Facilities Coordinator, you'll need to liaise with various stakeholders. Mock interviews with friends can help you articulate your thoughts clearly.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Facilities Coordinator in Wigginton
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Facilities Coordinator role. Highlight your experience with fleet administration, waste management, and utilities coordination. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Share specific examples of your past experiences that relate to the responsibilities mentioned in the job description.
Show Off Your Attention to Detail:As a Facilities Coordinator, attention to detail is key. Make sure your application is free from typos and errors. We appreciate candidates who take the time to present their best work right from the start!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss out on any important updates. Plus, it’s super easy!
How to prepare for a job interview at PropRec
✨Know Your Stuff
Make sure you brush up on your knowledge of fleet administration, waste management, and utilities coordination. Familiarise yourself with the key responsibilities listed in the job description so you can confidently discuss how your experience aligns with what they’re looking for.
✨Show Off Your Organisational Skills
As a Facilities Coordinator, organisation is key. Prepare examples from your past roles where you successfully managed multiple tasks or projects simultaneously. This will demonstrate your ability to thrive in a fast-paced environment.
✨Communicate Clearly
Strong communication skills are essential for this role. Practice articulating your thoughts clearly and concisely. Be ready to explain how you've effectively liaised with suppliers and colleagues in previous positions.
✨Ask Smart Questions
Prepare thoughtful questions about the company’s facilities operations and their expectations for the role. This shows your genuine interest and helps you assess if the company is the right fit for you.
