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- Tasks: Coordinate facilities operations, manage fleet, waste, and utilities for a busy manufacturing team.
- Company: Established manufacturing organisation in Tamworth with a dynamic work environment.
- Benefits: Up to £29,000 salary, 31 days holiday, healthcare plan, life assurance, and extra unpaid leave options.
- Other info: Office-based role with opportunities for personal and professional growth.
- Why this job: Join a fast-paced team and take ownership of diverse administrative responsibilities.
- Qualifications: Experience in utilities, fleet operations, and strong organisational skills required.
The predicted salary is between 29000 - 29000 £ per year.
Our client, a long-established and growing manufacturing organisation based in Tamworth, is seeking an experienced Facilities Coordinator to join a busy Facilities team. This is an excellent opportunity for an individual who thrives in a varied, fast-paced environment and enjoys taking ownership of administrative and coordination responsibilities across multiple operational areas. Salary is up to £29,000 depending on experience. Please note this is an office-based position. Benefits include 31 days holiday including Bank Holidays, Paycare - A Healthcare Cash Plan (Discounts available and access to a 24-hour Doctor), Life Assurance x 2 and up to 5 days extra unpaid holiday available at a salary sacrifice.
As Facilities Coordinator, you will play a key role in supporting the smooth running of facilities operations, with responsibility spanning:
- Fleet Administration
- Manage incoming vehicle post, scanning, filing, and email correspondence
- Issue and track driver fines, ensuring timely resolution and payment follow-up
- Support delivery and preparation of vehicles for new drivers
- Act as a key contact for drivers, insurers, and lease providers
- Coordinate accident reporting and liaise with insurers
- Review fleet invoice costs against internal reporting data
- Monitor mileage usage and implement required changes
- Arrange foreign travel permissions via lease companies
- Carry out vehicle inspections
- Book and manage pool car usage
- Waste Management
- Maintain accurate records of Waste Transfer Notes
- Collate and report waste volumes per contractor
- Ensure supplier certifications and accreditations remain current
- Liaise with waste providers regarding missed or failed collections
- Maintain up-to-date waste contractor records and documentation
- Utilities Management
- Input and process utility bill data accurately
- Verify billing accuracy and resolve discrepancies with suppliers
- Act as a point of contact for meter readings
- Liaise directly with utility providers where required
- Contractor Coordination
- Maintain contractor insurance and licence records
- Manage contractor induction logs and site access documentation
- Schedule and coordinate maintenance works and service appointments
- Arrange repairs to fixtures and fittings
- Conduct site inductions for contractors
- General Duties
- Provide general administrative support to the Facilities team
- Support ad hoc departmental requirements as needed
As the Facilities Coordinator, you will have:
- Previous experience working with utility providers and contracts
- Experience in fleet operations
- Exposure to facilities or contractor management environments
- High attention to detail and accuracy
- Strong communication skills with confidence liaising with suppliers and colleagues
- Excellent organisational and prioritisation abilities
- Proven administrative experience
- Proficient in Microsoft Office (Excel, Outlook, etc.)
- Problem-solving capability
- Full UK Driving Licence
- Understanding of ISO 14001 environmental standards
Facilities Coordinator in Stafford employer: PropRec
Contact Detail:
PropRec Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Coordinator in Stafford
✨Tip Number 1
Network like a pro! Reach out to your connections in the facilities management field. You never know who might have a lead on that perfect role or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its operations. Understand their facilities needs and think about how your experience aligns with their requirements. This will help you stand out as a candidate who truly gets what they do.
✨Tip Number 3
Showcase your organisational skills during the interview. Bring examples of how you've managed multiple tasks or projects in the past, especially in fast-paced environments. This will demonstrate your ability to thrive in the role of Facilities Coordinator.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Facilities Coordinator in Stafford
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in facilities coordination and fleet management. Use keywords from the job description to show we’re on the same page and you understand what we’re looking for.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Share specific examples of how you've tackled similar responsibilities in the past, especially in fast-paced environments. Let us see your personality and passion for the role!
Showcase Your Skills: Don’t forget to mention your proficiency in Microsoft Office and any relevant experience with utility providers. We want to know how your skills can help us keep our operations running smoothly.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at PropRec
✨Know Your Stuff
Make sure you brush up on your knowledge of fleet administration, waste management, and utilities coordination. Familiarise yourself with the specific responsibilities mentioned in the job description, as this will show that you're genuinely interested and prepared for the role.
✨Showcase Your Experience
Prepare examples from your past work that highlight your experience in facilities or contractor management. Be ready to discuss how you've handled similar responsibilities, like managing contractor records or resolving discrepancies with utility providers.
✨Demonstrate Your Communication Skills
Since the role involves liaising with various stakeholders, practice articulating your thoughts clearly. Think of scenarios where you've effectively communicated with suppliers or colleagues, and be ready to share these during the interview.
✨Ask Smart Questions
Prepare a few insightful questions about the company’s facilities operations or their approach to waste management and utilities. This not only shows your interest but also gives you a chance to assess if the company aligns with your values and work style.