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- Tasks: Coordinate facilities operations, manage fleet, waste, and utilities for a busy manufacturing team.
- Company: Established manufacturing organisation in Tamworth with a dynamic work environment.
- Benefits: Up to £29,000 salary, 31 days holiday, healthcare plan, life assurance, and extra unpaid leave options.
- Other info: Office-based role with opportunities for personal and professional growth.
- Why this job: Join a fast-paced team and take ownership of diverse administrative responsibilities.
- Qualifications: Experience in utilities, fleet operations, and strong organisational skills required.
The predicted salary is between 29000 - 29000 £ per year.
Our client, a long-established and growing manufacturing organisation based in Tamworth, is seeking an experienced Facilities Coordinator to join a busy Facilities team. This is an excellent opportunity for an individual who thrives in a varied, fast-paced environment and enjoys taking ownership of administrative and coordination responsibilities across multiple operational areas. Salary is up to £29,000 depending on experience. Please note this is an office-based position. Benefits include 31 days holiday including Bank Holidays, Paycare - A Healthcare Cash Plan (Discounts available and access to a 24-hour Doctor), Life Assurance x 2 and up to 5 days extra unpaid holiday available at a salary sacrifice.
As Facilities Coordinator, you will play a key role in supporting the smooth running of facilities operations, with responsibility spanning fleet administration, waste management, utilities coordination, and contractor compliance. You will act as a central point of contact for internal teams, suppliers, contractors, and drivers, ensuring processes are accurately maintained and service standards are upheld.
- Fleet Administration
- Manage incoming vehicle post, scanning, filing, and email correspondence
- Issue and track driver fines, ensuring timely resolution and payment follow-up
- Support delivery and preparation of vehicles for new drivers
- Act as a key contact for drivers, insurers, and lease providers
- Coordinate accident reporting and liaise with insurers
- Review fleet invoice costs against internal reporting data
- Monitor mileage usage and implement required changes
- Arrange foreign travel permissions via lease companies
- Carry out vehicle inspections
- Book and manage pool car usage
- Maintain accurate records of Waste Transfer Notes
- Collate and report waste volumes per contractor
- Ensure supplier certifications and accreditations remain current
- Liaise with waste providers regarding missed or failed collections
- Maintain up-to-date waste contractor records and documentation
- Input and process utility bill data accurately
- Verify billing accuracy and resolve discrepancies with suppliers
- Act as a point of contact for meter readings
- Liaise directly with utility providers where required
- Maintain contractor insurance and licence records
- Manage contractor induction logs and site access documentation
- Schedule and coordinate maintenance works and service appointments
- Arrange repairs to fixtures and fittings
- Conduct site inductions for contractors
- Provide general administrative support to the Facilities team
- Support ad hoc departmental requirements as needed
As the Facilities Coordinator, you will have:
- Previous experience working with utility providers and contracts
- Experience in fleet operations
- Exposure to facilities or contractor management environments
- High attention to detail and accuracy
- Strong communication skills with confidence liaising with suppliers and colleagues
- Excellent organisational and prioritisation abilities
- Proven administrative experience
- Proficient in Microsoft Office (Excel, Outlook, etc.)
- Problem-solving capability
- Full UK Driving Licence
- Understanding of ISO 14001 environmental standards
Facilities Coordinator employer: PropRec
Contact Detail:
PropRec Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Coordinator
✨Tip Number 1
Network like a pro! Reach out to your connections in the facilities management field. You never know who might have a lead on that perfect job or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its operations. Understand their facilities management processes, especially around fleet and waste management, so you can impress them with your knowledge.
✨Tip Number 3
Showcase your organisational skills! Bring examples of how you've managed multiple tasks or projects in the past. This will demonstrate your ability to thrive in a fast-paced environment, just like they’re looking for.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Facilities Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in facilities coordination and fleet management. We want to see how your skills match the job description, so don’t be shy about showcasing your relevant achievements!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Facilities Coordinator role. Share specific examples of your past experiences that relate to the responsibilities listed in the job description.
Show Off Your Attention to Detail: Since this role requires high attention to detail, make sure your application is free from typos and errors. We appreciate a polished application that reflects your organisational skills right from the start!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at PropRec
✨Know Your Stuff
Make sure you brush up on your knowledge of fleet administration, waste management, and utilities coordination. Familiarise yourself with the specific responsibilities mentioned in the job description, as this will show that you're genuinely interested and prepared for the role.
✨Showcase Your Experience
Prepare examples from your previous roles that highlight your experience in facilities or contractor management. Be ready to discuss how you've handled administrative tasks, resolved discrepancies, or coordinated with suppliers, as these are key aspects of the Facilities Coordinator position.
✨Ask Smart Questions
Think of insightful questions to ask during the interview. This could be about the team dynamics, the tools they use for fleet management, or how they handle compliance with ISO 14001 standards. It shows you're engaged and thinking critically about the role.
✨Demonstrate Your Organisational Skills
Since the role requires excellent organisational abilities, consider sharing how you prioritise tasks and manage multiple responsibilities. You might even want to mention any tools or methods you use to stay organised, which can give the interviewer confidence in your capabilities.