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- Tasks: Coordinate engineers, manage client calls, and keep operations running smoothly.
- Company: Join a fast-paced electrical services company with a friendly team culture.
- Benefits: Competitive salary, on-site parking, and opportunities for career progression.
- Why this job: Be at the heart of operations and make a real impact in a growing company.
- Qualifications: Experience in dispatching or scheduling, with strong communication skills.
- Other info: Dynamic role with plenty of variety and a supportive team environment.
The predicted salary is between 22000 - 30000 £ per year.
Location: Stirling Court, Stirling Way, London WD6 2FX
Salary: £26,000 – £36,000 per annum (DOE)
Job Type: Full-time, Permanent
Hours: Monday to Friday
About Us: PropertyRun Electrical Contractors is a growing, fast-paced electrical and mechanical services company based in North West London. We pride ourselves on delivering reliable and professional service to a wide range of domestic and commercial clients. We’re now looking for a highly organised Office Administrator to join our friendly team and take ownership of dispatching and job scheduling. If you enjoy responsibility, variety, and being at the centre of operations, we’d love to hear from you.
The Role: This role is ideal for someone experienced in coordinating engineers, handling client calls, managing day-to-day admin, and keeping operations running smoothly — someone proactive, calm under pressure, and confident dealing with both technical and non-technical queries.
Key Responsibilities:
- Schedule and dispatch engineers to jobs, ensuring efficient diary management
- Handle incoming calls and emails from clients and residents
- Follow up with clients and operatives, ensuring all job notes are accurate
- Track job progress and ensure jobs are completed on time
- Manage quotes, reports, and invoicing admin
- Order and return materials, keeping stock records up to date
- Support team members and senior staff with admin and reporting tasks
What We’re Looking For:
- Proven experience in dispatching, scheduling, or service coordination
- Excellent communication and interpersonal skills
- Strong attention to detail and ability to multitask
- Confident using Microsoft Outlook, Excel, and Word
- Calm, professional manner with a proactive attitude
- Team player with the initiative to manage tasks independently
Desirable:
- Experience in electrical, plumbing, or facilities environments
- Familiarity with systems such as Clik, SimPRO, or similar job management tools
- Previous experience dealing with subcontractors, invoices, or quotes
What We Offer:
- A key role in a growing company with plenty of variety
- Friendly, respectful team culture
- On-site parking
- Opportunity for progression and increased responsibility
- Pension scheme
Apply Now: If you’re organised, motivated, and want to be part of a team where your skills are valued — click Apply Now and send us your CV.
Office Administrator in London employer: PropertyRun Ltd
Contact Detail:
PropertyRun Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator in London
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for an Office Administrator role. You never know who might have the inside scoop on a job opening!
✨Tip Number 2
Prepare for interviews by practising common questions related to dispatching and scheduling. Think about your past experiences and how they relate to the role. We want you to shine when it comes to showcasing your skills!
✨Tip Number 3
Don’t just apply anywhere; focus on companies that resonate with you, like PropertyRun. Tailor your approach and show genuine interest in their work culture and values. It’ll make you stand out from the crowd!
✨Tip Number 4
Follow up after interviews! A quick thank-you email can go a long way. It shows your enthusiasm for the role and keeps you fresh in their minds. Plus, it’s a great chance to reiterate why you’re the perfect fit!
We think you need these skills to ace Office Administrator in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in dispatching and scheduling. We want to see how your skills match what we're looking for, so don’t be shy about showcasing your relevant experience!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our Office Administrator role. Be sure to mention your proactive attitude and how you handle pressure — we love that!
Show Off Your Tech Skills: Since we use tools like Microsoft Outlook and Excel, make sure to mention your proficiency with these. If you’ve got experience with job management systems like Clik or SimPRO, definitely include that too — it’ll give you an edge!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy — just click 'Apply Now'!
How to prepare for a job interview at PropertyRun Ltd
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Office Administrator role and its responsibilities. Familiarise yourself with job scheduling, dispatching engineers, and handling client communications. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
As an Office Administrator, being organised is key. Prepare examples from your past experiences where you've successfully managed multiple tasks or coordinated schedules. Bring a notepad to jot down important points during the interview; it shows you're proactive and detail-oriented.
✨Brush Up on Relevant Software
Since the role requires proficiency in Microsoft Outlook, Excel, and Word, make sure you're comfortable using these tools. If you have experience with job management systems like Clik or SimPRO, be ready to discuss how you've used them effectively in previous roles.
✨Prepare for Scenario Questions
Expect to face scenario-based questions that assess your problem-solving skills and ability to handle pressure. Think of situations where you've had to manage tight deadlines or resolve conflicts, and be prepared to explain your thought process and the outcomes.
