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- Tasks: Manage office operations and support the sales team for top-notch customer service.
- Company: Join a prestigious global real estate agency with a stellar reputation.
- Benefits: Enjoy 25 days holiday, private health insurance, and a bonus scheme.
- Why this job: Be part of a dynamic team, engage in diverse projects, and make a real impact.
- Qualifications: 1 year of property administration experience and strong IT skills required.
- Other info: Ideal for organised, self-motivated individuals who thrive in fast-paced environments.
The predicted salary is between 34000 - 35000 £ per year.
Our client is an upmarket, global real estate agency with an enviable reputation and an international network of offices, currently recruiting for an Office Coordinator & PA to join their busy sales team in Weybridge.
Your role will include managing the daily running of the office to ensure the sales team operates at their optimal level, resulting in customers experiencing the first-class service that our client is renowned for. This is a varied role and would suit someone who is organised, self-motivated, with exceptional attention to detail. To be considered, you should have at least 1 year's experience within a property administration role and have the ability to work effectively on your own and within a team.
Responsibilities will include:
- Being party to sensitive information which will be required to keep confidential
- Being a key point of contact between the office, the regional coordinator, and other support departments
- Managing relationships vital for the success of the office
- Being the first point of contact for all enquiries
- Ensuring the office adheres to company standards, meeting audit targets
- Managing the marketing process of properties, ordering photos and floorplans, adding new instructions to the CRM (Reapit), ensuring descriptions are accurate, producing brochures, effectively engaging with social media, and more
- Recording staff sickness, timesheets, and holidays
- Issuing sales invoices and processing supplier invoices in a timely fashion, managing petty cash
- Supporting the team with diary management
- Drawing up the agenda for weekly sales meetings and recording the minutes
- Assisting with the planning and delivery of local events
- Ensuring that new starters are set up properly
- Ensuring all files are compliant with signed terms of business, preparing agency agreements, gathering documentation for the ownership structure of the property, and liaising with compliance teams where required
- Adhering to the companies ISO, money laundering, health and safety policies, as well as the company code of conduct
Personal specification:
- Have at least 1 year's property administration experience
- Strong administration skills and experience – essential
- Any PA experience would be advantageous
- Excellent IT skills, including Excel, Power Point, Word, etc.
- Confident user of Reapit and FluxPro
- Experience working with high-net-worth individuals
- Ability to multi-task
- Excellent written and communication skills
- Ability to work effectively in a fast-paced environment individually and as part of a team
- Strong organisational skills
- Excellent telephone manner
- Good attention to detail
- Enthusiasm to do a good job
The salary on offer for this role will be between £34,000 and £35,000, plus an annual discretionary bonus. Benefits include 25 days holiday plus bank holidays, Christmas and New Year, pension, private health insurance after probation, life assurance, discount portal, and more!
Office Administrator & Personal Assistant employer: Property Personnel
Contact Detail:
Property Personnel Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator & Personal Assistant
✨Tip Number 1
Familiarise yourself with the company’s values and culture. Since this role involves being a key point of contact, understanding their ethos will help you demonstrate how you can contribute to their first-class service.
✨Tip Number 2
Brush up on your knowledge of property administration tools like Reapit and FluxPro. Being able to discuss your experience with these systems during an interview will show that you're ready to hit the ground running.
✨Tip Number 3
Prepare examples of how you've successfully managed multiple tasks in a fast-paced environment. This will highlight your organisational skills and ability to thrive under pressure, which are crucial for this role.
✨Tip Number 4
Network with professionals in the real estate sector. Engaging with industry contacts can provide insights into the company and may even lead to referrals, increasing your chances of landing the job.
We think you need these skills to ace Office Administrator & Personal Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience in property administration and any personal assistant roles. Use keywords from the job description to demonstrate that you meet the requirements.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific experiences that align with the responsibilities listed, such as managing office operations or working with high-net-worth individuals.
Highlight Key Skills: Emphasise your strong organisational skills, attention to detail, and ability to multi-task. Provide examples of how you've successfully managed similar tasks in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Property Personnel
✨Showcase Your Organisational Skills
As an Office Administrator & Personal Assistant, your ability to stay organised is crucial. Prepare examples of how you've successfully managed multiple tasks or projects in the past, highlighting your attention to detail and time management skills.
✨Demonstrate Your IT Proficiency
Familiarity with software like Excel, PowerPoint, and Reapit is essential for this role. Be ready to discuss your experience with these tools and consider bringing a portfolio that showcases any relevant work you've done using them.
✨Prepare for Scenario-Based Questions
Expect questions that assess how you would handle specific situations, such as managing sensitive information or dealing with high-net-worth clients. Think through potential scenarios and how you would approach them, demonstrating your problem-solving abilities.
✨Exude Enthusiasm and a Can-Do Attitude
The company is looking for someone with a positive attitude who is eager to get involved in various projects. During the interview, express your enthusiasm for the role and share examples of how you've gone above and beyond in previous positions.
