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- Tasks: Manage office operations, produce reports, and support finance processes.
- Company: Join Propelis, a global leader in marketing services with a vibrant culture.
- Benefits: Part-time hours, flexible work environment, and opportunities for growth.
- Why this job: Be the backbone of our team and make a real difference in daily operations.
- Qualifications: Experience in administration and finance, with strong people skills.
- Other info: Dynamic workplace with a supportive team and global reach.
The predicted salary is between 36000 - 60000 £ per year.
Collide, part of the Propelis Group, provides brand activation solutions across print, promo, digital and fabrication, supporting large and small brands around the world from brand creation to implementation.
We are currently seeking a Senior Office Coordinator to join our team working on-site at our offices based in Witham. This is a part time role working 5 days a week from 9.30am - 2.30pm Monday to Friday.
In this role you will:
- Produce the weekly overtime report
- Manage the Purchase Order process
- Run reports on SAP and ensure all deliveries are recorded onto the live spreadsheet
- Chase any outstanding additional information, and keep PO spreadsheet up to date
- Action weekly email from Purchase Ledger for any invoices received without POs and check against SAP
- Investigate if invoices require action, and deal with discrepancies accordingly
- Stock management - recording price increases on live stock sheet
- Supplier management - ensuring that orders are approved and highlighting discrepancies
- Action credit card orders on request
- Support dispatch with admin support for overnight deliveries
This role will suit an experienced administrator with a background in Finance processing, ideally with previous knowledge of SAP. This is a front of house role - therefore outstanding people-facing skills are a must.
Senior Office Coordinator in Witham employer: Propelis
Contact Detail:
Propelis Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Office Coordinator in Witham
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for a Senior Office Coordinator role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Dive into Propelis and Collide's values and recent projects. This will help you tailor your answers and show that you're genuinely interested in being part of the team.
✨Tip Number 3
Practice makes perfect! Get a friend to do mock interviews with you. Focus on common questions for administrative roles, especially around finance processing and SAP. The more comfortable you are, the better you'll perform!
✨Tip Number 4
Don't forget to apply through our website! It's the best way to ensure your application gets seen. Plus, it shows you're keen on joining us at Collide and Propelis. Let's make it happen!
We think you need these skills to ace Senior Office Coordinator in Witham
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Senior Office Coordinator role. Highlight your experience in administration and finance processing, especially if you've worked with SAP before. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team at Collide. Share specific examples of your people-facing skills and how you've managed similar tasks in previous roles.
Be Clear and Concise: When filling out your application, keep it clear and concise. We appreciate straightforward communication, so make sure your points are easy to read and get straight to the heart of your experience and skills.
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Propelis
✨Know Your Numbers
Since the role involves managing reports and financial processes, brush up on your numerical skills. Be prepared to discuss how you've handled similar tasks in the past, especially with SAP or any other financial software.
✨Showcase Your People Skills
This is a front of house role, so highlight your people-facing skills. Think of examples where you've successfully managed relationships with suppliers or colleagues, and be ready to share how you handle communication effectively.
✨Be Organised and Detail-Oriented
The job requires keeping track of various reports and spreadsheets. Bring examples of how you've maintained organisation in previous roles, and maybe even suggest a system you would implement to keep everything running smoothly.
✨Prepare Questions
Interviews are a two-way street! Prepare thoughtful questions about the company culture at Propelis and how the Senior Office Coordinator fits into the bigger picture. This shows your genuine interest in the role and the company.