At a Glance
- Tasks: Support the Founder with diary management, communications, and day-to-day priorities.
- Company: Ambitious AI scale-up on the brink of exciting growth.
- Benefits: Competitive salary, remote work flexibility, and travel opportunities.
- Other info: Join a dynamic team and enjoy variety while helping a growing business thrive.
- Why this job: Be a key player in a fast-paced environment and support innovative leadership.
- Qualifications: Experience as an Executive Assistant with strong communication and organisational skills.
The predicted salary is between 40000 - 40000 £ per year.
I’m working with an ambitious AI scale-up approaching an exciting stage of growth as they move towards Series A. They are looking for an experienced Executive Assistant to work directly with the Founder and CEO, providing exceptional support across diary management, communications, organisation and day-to-day priorities.
This is a great opportunity for an EA who enjoys working closely with a founder, thrives in a fast-moving environment and wants to play a key role in helping a growing business operate effectively.
You will become a trusted partner to the Founder, ensuring her time is organised effectively, communications are managed professionally and important actions are followed through.
The role:- Take ownership of the Founder’s busy inbox, prioritising communications, drafting responses where appropriate and ensuring important conversations are followed up.
- Manage and organise a complex diary, helping prioritise meetings and protect the Founder’s time.
- Act as a professional point of contact with customers, partners, investors, startup programmes and external stakeholders.
- Prepare meeting agendas, briefing notes, presentations and supporting documents ahead of key meetings.
- Coordinate meetings, events and speaking engagements, ensuring all logistics are organised smoothly.
- Arrange domestic and international travel, accommodation and itineraries alongside the Founder.
- Track actions, deadlines and follow-ups to ensure commitments are delivered.
- Work closely with internal teams to gather information and prepare high-quality executive materials.
- Support company meetings, leadership sessions and events as the business continues to grow.
- Previous experience as an Executive Assistant supporting a Founder, CEO or senior executive.
- Strong experience managing diaries, inboxes and competing priorities.
- Excellent written and verbal communication skills, with confidence drafting communications on behalf of a senior leader.
- Highly organised, proactive and comfortable working independently.
- Strong attention to detail with the ability to manage confidential information.
- Confident building relationships with internal teams and external stakeholders.
- Experience in a startup, scale-up or fast-paced environment would be beneficial.
- Calm, organised and adaptable.
- Someone who enjoys variety and being close to a growing business.
- Proactive and naturally solution-focused.
- Comfortable taking ownership and managing priorities without needing constant direction.
- A strong communicator who enjoys building relationships.
This is a remote-based role with flexibility around location. The successful candidate will need to be comfortable travelling internationally with the Founder when required, supporting meetings, events and business activities.
If this sounds like you please apply direct or send your CV to.
Executive Assistant employer: Propel
At Propel, we pride ourselves on being an excellent employer that fosters a dynamic and inclusive work culture. Our Customer Experience Associates enjoy a hybrid working model, ample opportunities for professional growth within Customer Success and Operations, and a commitment to ongoing development, all while making a meaningful impact on customer interactions in a fast-paced environment.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Get Involved in Industry Events
Jumping into industry events or leadership conferences can really help boost your visibility. Not only will you meet potential employers, but you’ll also get the chance to connect with other leaders in corporate management. Look for local or even virtual events that focus on leadership—every connection counts!
✨Engage in Professional Networks
Join professional management associations relevant to your career goals. These networks often host workshops, panels, and networking events that can put you in front of hiring managers. Plus, they can give you the scoop on upcoming roles, such as the full-time positions with companies like Propel.
✨Showcase Your Leadership Skills
When reaching out to potential employers, particularly for leadership roles, demonstrate your leadership capabilities with real examples. Share stories from your previous positions that illustrate how you handled challenges and drove results. This will help you stand out when you apply to places like Propel.
✨Tailor Your LinkedIn Presence
Ensure your LinkedIn profile is specifically tailored to corporate leadership. Highlight achievements, showcase relevant content and engage with posts in management groups. This not only builds your credibility but keeps you on the radar of companies looking for candidates like you as they post full-time opportunities.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
Quantify Your Achievements:Numbers talk, especially in management! When detailing your achievements in your CV or cover letter, don’t just say you improved team performance. Instead, say you boosted productivity by 30% over six months through effective strategy implementation. This makes your application pop and shows us what you can bring to Propel.
Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of Propel. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at Propel
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with Propel, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at Propel, especially in the specific context of the challenges they’re currently facing.
✨Craft Your Vision for the Company
Since this is a full-time leadership role, spending time thinking about your vision for Propel could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
✨Emphasise Team Dynamics and Culture
In corporate leadership, team dynamics and organisational culture are everything. Be ready to discuss how you've fostered a positive work environment in previous roles. Bring up examples of how you've managed diverse teams effectively—this will resonate well at Propel as they’re likely seeking a candidate who can enhance their workplace culture.
