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- Tasks: Support the CEO with diary management, travel coordination, and business transformation initiatives.
- Company: Join a dynamic company focused on business change and operational excellence.
- Benefits: Full-time contract with competitive pay and hands-on experience in a high-visibility role.
- Other info: Opportunity to work in a collaborative environment with potential for career growth.
- Why this job: Be at the heart of business transformation while supporting senior leadership.
- Qualifications: Experience as an Executive Assistant and strong organisational skills required.
The predicted salary is between 40000 - 50000 £ per year.
We are seeking an experienced Executive Assistant to support the CEO, with a strong focus on delivering business change initiatives across HR, Quality Assurance (QA), and IT, all of which are externally contracted services. The role combines traditional CEO-level EA support with hands-on business operations and transformation support, ensuring outsourced providers are effectively managed and internal business processes are improved and embedded. This is a highly visible, trusted position working closely with the CEO and senior stakeholders. This position would be Fixed Term Contract for 6 Months working Full-Time hours (40 Hours Per Week) based at our Head Quarters in Fleet, Hampshire.
Key Responsibilities include:
- Executive Support:
- Proactive diary and email management for the CEO, prioritising and filtering communications
- Coordination of CEO travel arrangements, accommodation, visas, and itineraries
- Management and submission of CEO expenses
- Preparation of briefing packs, presentations, reports, and meeting agendas
- Acting as a key point of contact between the CEO and internal/external stakeholders.
- Business Change & Transformation:
- Support and help deliver business change initiatives across:
- HR (outsourced providers, policies, onboarding, contracts)
- Quality Assurance (QA) systems and compliance
- IT services and third-party technology providers
- Coordinate and manage relationships with external service providers, ensuring delivery against scope, timelines, and expectations
- Track actions, risks, and progress on change initiatives and report to the CEO
- Assist in documenting processes, governance, and controls as changes are implemented
- Ownership and company expert of business data systems including the use of SharePoint for data storage and access & Teams for meeting management
- Co-ordination and ownership of all Business Risk, Escalation, Action, Decision and improvement logs.
- Business & Office Operations:
- Oversight and coordination of office management and facilities in Fleet
- Support general business operations and internal administration
- Assist with contract administration and supplier coordination
- Ensure smooth day-to-day running of support functions.
Skills & Experience Required:
- Proven experience as a senior or Executive Assistant supporting a CEO or senior executive
- Demonstrable experience supporting business change, transformation, or operational improvement
- Experience working with outsourced / contracted HR, QA, and IT providers
- Highly organised, proactive, and confident working autonomously
- Strong stakeholder management and communication skills
- Excellent attention to detail and discretion with confidential information.
Desirable:
- Experience within engineering, consultancy, or professional services environments
- Familiarity with QA frameworks, compliance, or ISO-type environments
- Experience supporting growing or scaling businesses.
If you are a calm and professional individual with a practical, solutions-driven approach and the ability to work confidently across both strategic and operational priorities, we would love to hear from you.
Executive Assistant in Fleet employer: Projective
Contact Detail:
Projective Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in Fleet
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or at industry events. We all know that sometimes it’s not just what you know, but who you know that can help you land that Executive Assistant role.
✨Tip Number 2
Prepare for the interview by researching the company and its culture. We want you to show how your skills in business change and transformation can directly benefit their operations. Tailor your responses to highlight your experience with outsourced providers and stakeholder management.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family. We suggest focusing on common questions for Executive Assistants, especially around diary management and handling confidential information. The more comfortable you are, the better you'll perform!
✨Tip Number 4
Don’t forget to follow up after your interview! A simple thank-you email can go a long way. We recommend reiterating your enthusiasm for the role and mentioning something specific from the conversation that resonated with you.
We think you need these skills to ace Executive Assistant in Fleet
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in supporting CEOs and managing business change initiatives, as these are key aspects of the job. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that demonstrate your ability to manage stakeholders and support business operations. We love a good story!
Showcase Your Organisational Skills: As an Executive Assistant, being organised is crucial. In your application, give examples of how you've successfully managed diaries, travel arrangements, or complex projects. We want to know how you keep everything running smoothly!
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at Projective
✨Know Your CEO's World
Before the interview, do your homework on the CEO and the company. Understand their vision, recent initiatives, and any challenges they might be facing. This will help you tailor your responses and show that you're genuinely interested in supporting their goals.
✨Showcase Your Organisational Skills
As an Executive Assistant, organisation is key. Prepare examples of how you've successfully managed complex schedules, prioritised tasks, or improved processes in previous roles. Be ready to discuss specific tools or methods you use to stay organised.
✨Demonstrate Change Management Experience
Since the role involves business change initiatives, come prepared with examples of how you've supported transformation projects. Highlight your experience with outsourced providers and how you've ensured successful delivery against expectations.
✨Engage with Stakeholder Management
This position requires strong communication skills. Think of instances where you've effectively managed relationships with various stakeholders. Be ready to discuss how you handle conflicts or differing priorities while maintaining professionalism.