At a Glance
- Tasks: Support the CEO with diary management, travel arrangements, and business transformation initiatives.
- Company: Join a dynamic company focused on business change and operational excellence.
- Benefits: Full-time contract with competitive pay and hands-on experience in a trusted role.
- Other info: Opportunity to work in a collaborative environment with potential for growth.
- Why this job: Be at the heart of business transformation while supporting senior leadership.
- Qualifications: Experience as an Executive Assistant and strong organisational skills required.
The predicted salary is between 40000 - 50000 € per year.
We are seeking an experienced Executive Assistant to support the CEO, with a strong focus on delivering business change initiatives across HR, Quality Assurance (QA), and IT, all of which are externally contracted services. The role combines traditional CEO-level EA support with hands‑on business operations and transformation support, ensuring outsourced providers are effectively managed and internal business processes are improved and embedded. This is a highly visible, trusted position working closely with the CEO and senior stakeholders. This position would be Fixed Term Contract for 6 Months working Full‑Time hours (40 Hours Per Week) based at our Head Quarters in Fleet, Hampshire.
Key Responsibilities include:
- Executive Support: Proactive diary and email management for the CEO, prioritising and filtering communications; Coordination of CEO travel arrangements, accommodation, visas, and itineraries; Management and submission of CEO expenses; Preparation of briefing packs, presentations, reports, and meeting agendas; Acting as a key point of contact between the CEO and internal/external stakeholders.
- Business Change & Transformation: Support and help deliver business change initiatives across: HR (outsourced providers, policies, onboarding, contracts), Quality Assurance (QA) systems and compliance, IT services and third‑party technology providers; Coordinate and manage relationships with external service providers, ensuring delivery against scope, timelines, and expectations; Track actions, risks, and progress on change initiatives and report to the CEO; Assist in documenting processes, governance, and controls as changes are implemented; Ownership and company expert of business data systems including the use of SharePoint for data storage and access & Teams for meeting management; Co‑ordination and ownership of all Business Risk, Escalation, Action, Decision and improvement logs.
- Business & Office Operations: Oversight and coordination of office management and facilities in Fleet; Support general business operations and internal administration; Assist with contract administration and supplier coordination; Ensure smooth day‑to‑day running of support functions.
Skills & Experience Required:
- Proven experience as a senior or Executive Assistant supporting a CEO or senior executive.
- Demonstrable experience supporting business change, transformation, or operational improvement.
- Experience working with outsourced / contracted HR, QA, and IT providers.
- Highly organised, proactive, and confident working autonomously.
- Strong stakeholder management and communication skills.
- Excellent attention to detail and discretion with confidential information.
Desirable:
- Experience within engineering, consultancy, or professional services environments.
- Familiarity with QA frameworks, compliance, or ISO-type environments.
- Experience supporting growing or scaling businesses.
If you are a calm and professional individual with a practical, solutions‑driven approach and the ability to work confidently across both strategic and operational priorities, we would love to hear from you.
Executive Assistant in Fleet employer: Projective Ltd
Join a dynamic and forward-thinking company in Fleet, Hampshire, where your role as an Executive Assistant will not only support the CEO but also drive impactful business change initiatives across HR, Quality Assurance, and IT. We pride ourselves on fostering a collaborative work culture that values employee growth, offering opportunities for professional development while ensuring a supportive environment where your contributions are recognised and valued.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant in Fleet
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through industry events. We all know that sometimes it’s not just what you know, but who you know that can help you land that Executive Assistant role.
✨Tip Number 2
Prepare for the interview by researching the company and its culture. We want you to show how your skills in managing business change and supporting senior executives align perfectly with their needs. Be ready to share examples of your past experiences!
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll be the key point of contact for the CEO and stakeholders. We suggest doing mock interviews with friends or using online platforms to refine your pitch and ensure you come across as confident and professional.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us. Let’s get you that dream job!
We think you need these skills to ace Executive Assistant in Fleet
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in supporting CEOs and managing business change initiatives, especially in HR, QA, and IT. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific examples of how you've successfully managed stakeholders and supported business transformations in the past. We love a good story!
Showcase Your Organisational Skills:As an Executive Assistant, organisation is key. In your application, give us a glimpse of how you manage multiple tasks, prioritise effectively, and keep everything running smoothly. We want to know how you keep the chaos at bay!
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about StudySmarter and what we stand for!
How to prepare for a job interview at Projective Ltd
✨Know Your CEO's World
Before the interview, do your homework on the CEO and the company. Understand their vision, recent initiatives, and any challenges they might be facing. This will help you tailor your responses and show that you're genuinely interested in supporting their goals.
✨Showcase Your Organisational Skills
As an Executive Assistant, organisation is key. Be prepared to discuss specific examples of how you've managed complex schedules, prioritised tasks, or improved processes in previous roles. Use the STAR method (Situation, Task, Action, Result) to structure your answers.
✨Demonstrate Stakeholder Management
Highlight your experience in managing relationships with various stakeholders. Prepare to share examples of how you've effectively communicated and collaborated with both internal teams and external partners, especially in a business change context.
✨Be Ready for Scenario Questions
Expect scenario-based questions that assess your problem-solving skills and ability to handle pressure. Think about potential challenges you might face in this role and how you would approach them. Practising these scenarios can help you respond confidently during the interview.
