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For Companies At a Glance
- Tasks: Support C-Suite leaders by managing diaries, scheduling meetings, and coordinating travel.
- Company: Join a dynamic telecoms company with a fast-paced, high-trust environment.
- Benefits: Enjoy a hybrid work model, competitive salary, and opportunities for professional growth.
- Other info: Collaborate with a supportive team and build valuable relationships across the organisation.
- Why this job: Be at the heart of the business, making a real impact on leadership effectiveness.
- Qualifications: Experience supporting senior leadership, exceptional organisational skills, and strong communication abilities.
The predicted salary is between 40000 - 50000 £ per year.
We’re looking for a highly organised and proactive Personal Assistant (PA) to support two members of the Senior Leadership Team (C-Suite). This is a fast-paced, high-trust role where you’ll be at the heart of the business—managing priorities, enabling leadership effectiveness, and ensuring everything runs smoothly behind the scenes. If you thrive on organisation, discretion, and making things happen, this could be the perfect opportunity.
Key Responsibilities
- Executive Support
- Manage complex and ever-changing diaries, scheduling meetings, travel, and appointments to maximise efficiency.
- Coordinate meetings end-to-end, including agenda preparation, minute-taking, and tracking actions.
- Act as a key point of contact for internal and external stakeholders, handling communication with professionalism and discretion.
- Prepare and manage correspondence, reports, and presentations.
- Maintain accurate and confidential records and documentation.
- Process expenses and support leadership-related administration.
- Collaborate with internal teams and external partners.
- Conduct research and provide insights to support decision-making.
- Organise complex travel arrangements (flights, accommodation, transfers).
- Support corporate events, offsites, and external engagements.
- Manage logistics for client meetings, conferences, and networking events.
- Build strong working relationships across the organisation and externally.
- Work closely with other PAs to ensure alignment and seamless support.
- Provide wider team support when needed, including covering during absences.
About You
Essential
- Proven experience supporting C-Suite or senior leadership.
- Exceptional organisational skills with the ability to manage multiple priorities.
- Strong diary and calendar management experience.
- Excellent communication skills (written and verbal) with great attention to detail.
- High level of discretion and ability to handle confidential information.
- Proactive, solutions-focused, and able to work independently.
- Strong IT skills, including Microsoft Office (Outlook, Word, Excel, PowerPoint).
- Experience in a corporate or professional services environment.
- Professional, positive attitude with a keen eye for detail.
Desirable
- Telecoms experience.
Personal Assistant to C-Suite in Theale employer: Project People
Contact Detail:
Project People Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant to C-Suite in Theale
✨Tip Number 1
Network like a pro! Reach out to your connections in the telecoms industry and let them know you're on the hunt for a Personal Assistant role. You never know who might have the inside scoop on opportunities or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its leadership team. Understand their values and challenges, so you can tailor your responses to show how you can support them effectively. We want you to shine!
✨Tip Number 3
Practice your communication skills! As a PA, you'll need to handle various stakeholders with professionalism. Try mock interviews with friends or family to get comfortable articulating your experience and how it aligns with the role.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Personal Assistant to C-Suite in Theale
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Personal Assistant role. Highlight your experience supporting senior leadership and managing complex diaries, as this will show us you understand the demands of the position.
Showcase Your Skills: In your cover letter, emphasise your exceptional organisational skills and attention to detail. We want to see how you can manage multiple priorities and keep everything running smoothly behind the scenes.
Be Professional: Remember, this role requires a high level of discretion and professionalism. Use clear and concise language in your application, and make sure to proofread for any errors before hitting send!
Apply Through Our Website: We encourage you to apply through our website for the best chance of getting noticed. It’s the easiest way for us to track your application and get back to you quickly!
How to prepare for a job interview at Project People
✨Know Your C-Suite
Before the interview, do your homework on the company’s senior leadership team. Understand their roles, backgrounds, and any recent news about them. This will help you tailor your responses and show that you're genuinely interested in supporting them.
✨Showcase Your Organisational Skills
Be ready to discuss specific examples of how you've managed complex diaries or coordinated high-stakes meetings in the past. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your exceptional organisational skills.
✨Demonstrate Discretion and Professionalism
Since this role requires handling confidential information, prepare to discuss scenarios where you've had to maintain discretion. Share how you’ve managed sensitive communications or documents in previous roles to reassure them of your professionalism.
✨Prepare for Practical Scenarios
Expect situational questions that test your problem-solving abilities. Think about potential challenges a PA might face, like scheduling conflicts or last-minute changes, and be ready to explain how you would handle them effectively.