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- Tasks: Lead a team to manage Purchase Orders and improve project efficiency.
- Company: Project People is a dynamic company focused on delivering exceptional project management services.
- Benefits: Enjoy a hybrid work environment with flexible hours and opportunities for professional growth.
- Why this job: Join a supportive team culture where your leadership can make a real impact on projects.
- Qualifications: Strong Excel skills and experience with ERP systems are essential; adaptability is key.
- Other info: This is a permanent role based in Reading, UK, with negotiable salary.
The predicted salary is between 36000 - 60000 £ per year.
This is a team lead role responsible for leading and motivating a team of project coordinators to deliver end-to-end Purchase Order management services to the Programme and Project community. The role also involves driving improvement initiatives to meet targets and enhance efficiency.
Key Responsibilities:
- Manage the entire Purchase Order process, including administration and coordination within the Project Team and IFS finance management tool.
- Maintain data integrity across systems related to Purchase Orders.
- Oversee queues and workflows, ensuring balanced work distribution to meet SLA targets.
- Review team performance against KPIs and ensure SLA compliance.
- Induct, train, motivate, and coach team members to uphold high standards of customer service.
- Track and report on POs and project financial status using the IFS system.
- Validate and reconcile invoices with project milestones for accurate payments.
- Develop dashboards to support delivery managers in payment milestone accuracy and duplication avoidance.
- Ensure timely Goods-Receipting of POs in coordination with project managers and liaise with finance and suppliers to resolve invoice issues.
- Run weekly mass goods-receipting processes and resolve arising issues proactively.
- Forecast, track, control, and report on PO outcomes.
- Maintain low aged GRNI levels throughout the year.
- Challenge process or governance deviations, ensuring all POs have valid business justifications and funding.
- Handle escalations related to purchase orders.
Required Skills:
- Strong understanding of data management and proficiency in MS Excel, including complex formulas.
- Knowledge of ERP systems such as IFS, SAP, Oracle.
- Ability to prioritize, multi-task, and work under pressure.
- Proactive, enthusiastic, flexible, with confident communication skills.
- Good self-management, presentation, and interpersonal skills.
- Adaptability to shifting priorities and rapid changes.
- Effective handling of escalations and difficult situations.
PO and Project Coordinator Lead (Manager) | Reading, UK | Hybrid employer: Project People
Contact Detail:
Project People Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PO and Project Coordinator Lead (Manager) | Reading, UK | Hybrid
✨Tip Number 1
Familiarise yourself with the IFS finance management tool, as it's crucial for this role. Consider taking an online course or tutorial to enhance your skills in using ERP systems, which will give you a competitive edge.
✨Tip Number 2
Showcase your leadership abilities by preparing examples of how you've successfully managed teams in the past. Be ready to discuss specific situations where you motivated team members and improved performance.
✨Tip Number 3
Brush up on your data management skills, especially in MS Excel. Being able to demonstrate your proficiency with complex formulas and data analysis will be a significant advantage during discussions.
✨Tip Number 4
Prepare to discuss how you've handled escalations and difficult situations in previous roles. Highlight your proactive approach and problem-solving skills, as these are key attributes for this position.
We think you need these skills to ace PO and Project Coordinator Lead (Manager) | Reading, UK | Hybrid
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in project coordination and purchase order management. Use specific examples that demonstrate your ability to lead teams and manage processes effectively.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and the company. Mention your skills in data management, ERP systems, and your proactive approach to problem-solving, as these are key for this position.
Highlight Relevant Skills: In your application, emphasise your proficiency in MS Excel and any experience with ERP systems like IFS, SAP, or Oracle. These skills are crucial for the role and should be clearly stated.
Showcase Leadership Experience: Since this is a team lead role, include examples of how you've successfully managed teams in the past. Discuss your approach to training and motivating team members to achieve high standards.
How to prepare for a job interview at Project People
✨Showcase Your Leadership Skills
As a PO and Project Coordinator Lead, you'll be managing a team. Be prepared to discuss your leadership style and provide examples of how you've motivated and developed team members in the past.
✨Demonstrate Your Data Management Expertise
Since the role requires strong data management skills, brush up on your knowledge of MS Excel and ERP systems like IFS or SAP. Be ready to explain how you've used these tools to improve efficiency or solve problems in previous roles.
✨Prepare for Scenario-Based Questions
Expect questions that assess your ability to handle escalations and difficult situations. Think of specific examples where you successfully navigated challenges, particularly related to purchase orders or project management.
✨Understand the Company’s Goals
Research Project People and their objectives. Understanding their mission and how your role contributes to their success will help you align your answers with their goals during the interview.
