Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Lead a team in managing Purchase Orders and improve efficiency across projects.
- Company: Join a dynamic company focused on project management and operational excellence.
- Benefits: Enjoy hybrid working, professional development, and a supportive team culture.
- Why this job: Be part of a collaborative environment that values innovation and personal growth.
- Qualifications: Strong Excel skills and experience with ERP systems like IFS or SAP required.
- Other info: This role is perfect for those who thrive under pressure and enjoy problem-solving.
The predicted salary is between 36000 - 60000 £ per year.
This is a Team lead role, responsible for leading and motivating a team of project coordinators to provide an end-to-end Purchase Order management service to the Programme and Project community and drive improvement initiatives that help the team meet set targets and deliver efficiency for the business.
What the role will entail:
- Hands on E2E Purchase order management
- Administering and co-ordinating the Purchase Order (PO) process across the Project Team and in the IFS finance management tool.
- Responsible for maintaining Data integrity across our tool sets in regard to Purchase orders
- Managing queues and workflows of the project coordination team, ensuring balanced work distribution across the team to meet SLA targets
- Responsible for reviewing individual and team performance against key performance indicators and ensuring all service level agreements are achieved
- Inducting, training, motivating and coaching to ensure the highest standards of customer service are always delivered by the team.
- Tracking and reporting POs (Purchase Orders) and project's financial status from the IFS System.
- Validation and reconciliation of invoice billing to project milestones to ensure transparency and accuracy of payment claims.
- Developing dashboard reports to support delivery managers in ensuring accuracy of payment milestones, avoiding duplications
- Ensuring that POs are Goods-Receipted in a timely manner in co-ordination with the Project/Programme Managers and liaising with internal finance team & external suppliers to resolve invoice queries.
- Run the IFS mass goods-receipting process on a weekly basis, driving timely resolution of any arising issues
- Proactive (re) forecasting, tracking, control, and reporting of PO outcomes.
- Ensuring aged GRNI levels are kept to a minimum throughout the year.
- Challenge the team on process or governance deviations while ensuring every PO has the relevant business justification and funding.
- Be the first point of contact for escalations regarding purchase orders.
Skills needed for the role:
- Excellent understanding of data & good use of MS Excel
- Ability to manipulate data & understand complex formulas
- Knowledge of Accounting/ERP systems - IFS, SAP, Oracle etc
- Ability to prioritize and multi-task.
- Be proactive, enthusiastic, and flexible with the ability to work under pressure.
- Confident communication skills and energy
- Good self-management, information, presentation and interpersonal communication
- Flexibility to adjust to multiple demands, shifting priorities, ambiguity, and rapid change.
- Excellent people skills
- Ability to deal efficiently with escalations and difficult situations and people under pressure
PO and Project Coordinator Lead (Manager) employer: Project People
Contact Detail:
Project People Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PO and Project Coordinator Lead (Manager)
✨Tip Number 1
Familiarise yourself with the IFS finance management tool, as it's crucial for this role. Understanding how to navigate and utilise this system will give you a significant advantage during interviews.
✨Tip Number 2
Showcase your leadership skills by preparing examples of how you've successfully managed teams in the past. Highlighting your ability to motivate and train others will resonate well with the hiring team.
✨Tip Number 3
Brush up on your Excel skills, especially with complex formulas and data manipulation. Being able to demonstrate your proficiency in handling data will be key in this role.
✨Tip Number 4
Prepare to discuss your experience with project coordination and purchase order management. Be ready to share specific instances where you've improved processes or resolved issues effectively.
We think you need these skills to ace PO and Project Coordinator Lead (Manager)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in project coordination and purchase order management. Use specific examples that demonstrate your ability to lead a team and manage workflows effectively.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and explain how your skills align with the job requirements. Mention your experience with data management and any relevant ERP systems like IFS or SAP.
Highlight Key Skills: Emphasise your excellent understanding of data, proficiency in MS Excel, and your ability to handle escalations. These are crucial for the role and should be clearly stated in both your CV and cover letter.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for this position.
How to prepare for a job interview at Project People
✨Showcase Your Leadership Skills
As a PO and Project Coordinator Lead, you'll be expected to lead and motivate a team. Be prepared to discuss your previous leadership experiences, how you’ve managed teams, and the strategies you've used to inspire and drive performance.
✨Demonstrate Your Data Proficiency
Given the role's emphasis on data integrity and management, make sure to highlight your experience with MS Excel and any ERP systems like IFS, SAP, or Oracle. Be ready to provide examples of how you've used data to improve processes or solve problems.
✨Prepare for Scenario-Based Questions
Expect questions that assess your ability to handle escalations and difficult situations. Think of specific instances where you successfully resolved conflicts or improved team dynamics under pressure, and be ready to share these stories.
✨Understand the Purchase Order Process
Familiarise yourself with the end-to-end Purchase Order management process. Be prepared to discuss how you would administer and coordinate this process, as well as how you would ensure compliance with service level agreements and performance indicators.
