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- Tasks: Coordinate and manage exciting events while keeping everything organised and on schedule.
- Company: Join a dynamic team dedicated to creating memorable experiences through engaging events.
- Benefits: Enjoy a collaborative work environment with opportunities for personal growth and development.
- Why this job: Perfect for detail-oriented individuals who love event planning and building relationships.
- Qualifications: Must be organised, communicative, and fluent in English and Mandarin.
- Other info: Ideal for high school and college students looking to gain hands-on experience in event management.
The predicted salary is between 30000 - 42000 £ per year.
We’re looking for an enthusiastic and collaborative events coordinator and administrator to oversee the year-round program of events throughout the site. This job is suitable for someone who enjoys high levels of detail and organisation, and who can keep on top of a busy and varied schedule of events across the site. A keen eye for detail and an ability to build and maintain relationships with customers, colleagues and other stakeholders is crucial to succeeding in this role.
Responsibilities:
- Liaise with internal and external teams to manage all event preparations and operations (e.g. venue booking/hire, send invitations, draft programme, running events etc.) and to ensure events accomplish successfully with business goals;
- Communicate with external guests to ensure the details of talks, travel and reimbursement;
- Organise office events e.g., coffee break, summer party, Christmas party etc;
- Manage site operations and day-to-day functions to ensure the office site runs smoothly, efficiently and compliance to company policies;
- Providing administrative support to staff and management including handling correspondence, scheduling meetings etc;
- Maintaining inventory of office supplies, placing orders and arrange for payments;
- Handle ad hoc requests and urgent cases to support business teams.
Requirements:
- Well-organized with multi-tasking skills
- Ability to communicate effectively and solve problems
- Strong interpersonal and communication skills
- Good working knowledge in MS Office
- Proficient in speaking and written in English and Mandarin is essential
Event Coordinator and Administrator - Mandarin employer: Project People
Contact Detail:
Project People Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Event Coordinator and Administrator - Mandarin
✨Tip Number 1
Network with professionals in the events industry, especially those who have experience in coordinating similar events. Attend local networking events or join online forums to connect with others and gain insights into best practices.
✨Tip Number 2
Familiarise yourself with event management software and tools that are commonly used in the industry. Being proficient in these tools can set you apart from other candidates and demonstrate your readiness for the role.
✨Tip Number 3
Showcase your organisational skills by volunteering to coordinate small events or projects in your community. This hands-on experience will not only enhance your resume but also give you practical examples to discuss during interviews.
✨Tip Number 4
Prepare to discuss your experience in managing multiple tasks and how you handle pressure during busy periods. Use specific examples to illustrate your problem-solving abilities and your approach to maintaining strong relationships with stakeholders.
We think you need these skills to ace Event Coordinator and Administrator - Mandarin
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in event coordination and administration. Emphasise your organisational skills, attention to detail, and any previous roles that required multitasking.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role. Mention your proficiency in Mandarin and English, and provide examples of how you've successfully managed events or administrative tasks in the past.
Highlight Interpersonal Skills: In your application, emphasise your strong interpersonal and communication skills. Provide specific examples of how you've built relationships with colleagues, clients, or stakeholders in previous roles.
Proofread Your Application: Before submitting, carefully proofread your application materials. Check for any spelling or grammatical errors, and ensure that your documents are well-formatted and professional.
How to prepare for a job interview at Project People
✨Showcase Your Organisational Skills
As an Event Coordinator, being organised is key. Prepare examples of how you've successfully managed multiple events or tasks simultaneously in the past. This will demonstrate your ability to handle the busy schedule expected in this role.
✨Highlight Your Communication Abilities
Effective communication is crucial for this position. Be ready to discuss how you've built relationships with clients and colleagues, and how you’ve handled any challenges that arose during event planning or execution.
✨Demonstrate Attention to Detail
Since the job requires a keen eye for detail, prepare to share specific instances where your attention to detail made a significant difference in an event or project. This could include anything from managing logistics to ensuring all guest needs were met.
✨Familiarise Yourself with MS Office
Proficiency in MS Office is a requirement for this role. Brush up on your skills, especially in Excel and PowerPoint, and be prepared to discuss how you've used these tools in previous roles to enhance your productivity and organisation.
