(Senior) Executive Assistant to the Partners - London (m/f/d)

We’re looking for an experienced, part-time (Senior) Executive Assistant to join Project A’s dynamic team in London. This role offers a flexible, hybrid working environment and centres on supporting the Partners and Investment team—acting as a key link between our London and Berlin offices. You’ll play a vital role in driving efficiency across a range of responsibilities, enabling our leadership team to focus on what they do best.

In this role, you’ll:

• Ensure optimal time management for the Partners by managing dynamic calendars, including effective prioritisation and coordination of meetings.
• Seamlessly plan and coordinate business travel, event logistics, and off-site arrangements for the London team.
• Professionalise day-to-day operations in London by coordinating Finance (e.g. expense reporting), HR, Front Desk, Office, and Compliance processes—working closely with the Berlin HQ to support efficient decision-making for the Partners.
• Liaise with external stakeholders such as the FCA, Luxembourg legal entities, and other external regulatory or payroll partners to support ongoing operations.
• Support strategic initiatives, conduct research, and manage special projects and ad-hoc tasks as needed.
• Handle sensitive and confidential information with professionalism and discretion.
• Foster strong relationships and ensure seamless communication with Partners, clients and internal teams.

Your Profile:

• Experience as an Executive Assistant, Founders’ Associate, Chief of Staff, or in a similar role within a high-performance, fast-paced environment—ideally in the VC, startup, or investment space.
• Exceptional organisational skills and the ability to multitask, prioritise, and manage an ever-evolving workload with precision and ease.
• A genuine passion for supporting teams, along with strong skills in building relationships across all levels of the business and with external stakeholders.
• Proficiency in Google Workspace, Microsoft Office, calendar management, and other organisational tools—with an affinity for leveraging technology to stay efficient.
• High levels of flexibility, initiative, and problem-solving ability.
• You’re proactive, self-driven, and maintain a positive attitude—even under pressure.
• Sound judgement and discretion in managing communication flows—your experience and logic allow you determine what needs to reach the Partners and what doesn’t.
• Excellent verbal and written communication skills in English; German is a plus.

Please note: We are looking for part-time candidates who are happy to work from our London office on a hybrid basis (or more). Eligibility to work in the UK is required.

How we invest in your success:

• Shape the Future of Innovation: Take the lead on game-changing projects across top and emerging companies in Europe and the UK.
• Collaborate with Industry Experts and Generalists: Work alongside a team of bright and highly motivated professionals that bring diverse experience and international backgrounds to spark innovation and maximise learning.
• Accelerate Your Career Journey: From hands-on and diverse projects to tailored training sessions, we equip you with the skills to grow.
• Champion Progress: Have a new tool or idea in mind? Let’s test it! With a significant R&D budget, you’ll have the freedom to pioneer new technologies in our operational processes.
• Exchange and Discover: From shared meals with the Team to frequently hosted meetups, you’ll build lasting connections through regular events and dynamic knowledge-sharing opportunities.
• Take Ownership and Pave the Way: We give you the tools and structures you need, but encourage creativity and value autonomy in the implementation of our projects.

Our Commitment to Diversity and Inclusion: Project A is committed to diversity and equal opportunities for all – applicants and employees alike. We value humans – with all our glorious multifaceted backgrounds, perspectives, and experiences. Our diverse team has different ethnic and cultural origins, gender identities, sexual orientations, family arrangements, religious and political affiliations, socioeconomic statuses, age groups, and abilities. With 32 nationalities and over 25 spoken languages, we’re confident that you’ll feel right at home. We look forward to your application.