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For Companies At a Glance
- Tasks: Support legal teams with admin tasks, file management, and client interactions.
- Company: Join a respected law firm known for its collaborative culture and professional growth.
- Benefits: Enjoy flexible working options, career progression, and a supportive team environment.
- Why this job: Perfect for aspiring PAs, this role offers hands-on experience in a dynamic legal setting.
- Qualifications: Previous office experience is essential; enthusiasm and organisation are key!
- Other info: This position is a stepping stone to a Personal Assistant role.
The predicted salary is between 28800 - 42000 £ per year.
We are seeking a highly organised and proactive Team Assistant to join our respected law firm. This vital role provides comprehensive administrative and file management support across legal teams. The ideal candidate will establish and maintain strong service-based relationships, translating team needs into responsive, efficient support services.
Key Responsibilities
- Working closely with Practice Assistants to provide client and marketing support through scheduling tender meetings, directory interviews, and client training sessions.
- Maintaining accurate client database information by entering new prospects, contacts, and business development activities into our Interaction system.
- Ensuring thorough knowledge of client-specific protocols and integrating these into current practices.
- Managing comprehensive file administration – maintaining both electronic and paper files according to business-wide naming conventions and folder structures.
- Opening matters on relevant document/case management systems and conducting proper file closing/archiving procedures in compliance with regulations.
- Supporting event organisation including arranging registrations, booking travel, preparing materials, and coordinating promotional items.
- Assisting with various financial administration tasks including billing support and expense processing.
- Producing court bundles in accordance with lawyer instructions and court rules, coordinating with document solutions for printing/copying needs.
- Attending team meetings and maintaining open communication with fee earners and practice assistants regarding work requirements.
Applicants must have previous office-based work experience. This role will progress into a PA role, ideal for an aspiring PA.
Team Assistant employer: Progressis
Contact Detail:
Progressis Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Team Assistant
✨Tip Number 1
Familiarise yourself with the legal industry and the specific practices of our law firm. Understanding the terminology and processes will help you communicate effectively during interviews and demonstrate your commitment to the role.
✨Tip Number 2
Network with current or former employees in similar roles. They can provide valuable insights into the day-to-day responsibilities and expectations, which can help you tailor your approach when discussing your suitability for the position.
✨Tip Number 3
Showcase your organisational skills by preparing a mock schedule or plan for managing multiple tasks. This practical demonstration can set you apart during interviews, highlighting your proactive approach and ability to handle the demands of the role.
✨Tip Number 4
Research our firm's recent projects or initiatives. Being able to discuss these in your interview will show your genuine interest in the company and how you can contribute to its success as a Team Assistant.
We think you need these skills to ace Team Assistant
Some tips for your application 🫡
Understand the Role: Read the job description carefully to understand the key responsibilities and required skills for the Team Assistant position. Tailor your application to highlight how your experience aligns with these requirements.
Craft a Strong CV: Ensure your CV is well-structured and clearly outlines your previous office-based work experience. Emphasise any relevant administrative skills, client management, and event organisation experience that relates to the role.
Write a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the law firm. Provide specific examples of how you have successfully managed administrative tasks in the past and how you can contribute to the team.
Proofread Your Application: Before submitting your application, thoroughly proofread all documents for spelling and grammatical errors. A polished application reflects your attention to detail, which is crucial for a Team Assistant.
How to prepare for a job interview at Progressis
✨Showcase Your Organisational Skills
As a Team Assistant, being organised is key. Prepare examples of how you've successfully managed multiple tasks or projects in the past. This will demonstrate your ability to handle the diverse responsibilities of the role.
✨Familiarise Yourself with Legal Protocols
Since this position is within a law firm, having a basic understanding of legal terminology and protocols can set you apart. Do some research on common practices in legal administration to show your commitment and readiness for the role.
✨Prepare for Scenario-Based Questions
Expect questions that assess how you would handle specific situations, such as managing client databases or coordinating events. Think through potential scenarios and how you would respond effectively to demonstrate your problem-solving skills.
✨Emphasise Your Communication Skills
Strong communication is essential in this role. Be ready to discuss how you've maintained relationships with colleagues or clients in previous positions. Highlight any experience you have in supporting teams and facilitating meetings.