Legal Administrator Apprentice (Apprentice) in Leeds

Requirements

• Applicants who hold a law degree or a higher legal qualification are not eligible for this position.
• Experience of working in a legal environment, ideally in an administrative or assisting capacity.
• Good working knowledge of legal services, rules and regulations.
• Good communication skills.
• Proficient in MS Office (notably Excel, Word and Outlook).
• Exceptional organisational skills with high levels of attention to detail.
• The ability to work under pressure and to strict deadlines.
• To be able to manage own workloads and use own initiative.
• Excellent interpersonal skills and client care skills.
• Discretion and an understanding of confidentiality issues.
• (Desirable) Experience in using a Claims/Case Management system.
• (Desirable) Experience in using Client Management Systems (i.e. Peppermint).

What the job involves

• The role of the Legal Administrator Apprentice is to provide efficient and effective support services to all the fee earners in our Private Client Team.
• This role is key to ensuring a smooth running of all administrative processes across the legal teams, enabling our Solicitors to deliver an excellent client service.
• This is a fantastic opportunity to gain hands‐on experience while working towards a recognised legal qualification.
• You will learn from experienced professionals, develop practical skills and earn while you learn – without the need for a traditional law degree.
• Please note: This role is a full‐time position for the duration of the apprenticeship program – 18 months.
• Provide administrative support to Paralegals and Solicitors across all service lines.
• Prepare, format, and proofread legal documents and correspondence.
• Update the case‐management system with file allocations, diary records and general activity to ensure accurate recording of activity and allow progress tracking.
• Manage diaries, schedule meetings, and coordinate travel arrangements.
• Ensure compliance with legal procedures and confidentiality requirements.
• General office duties including managing incoming and outgoing mail, printing and binding various documents and maintaining stationery.
• Carry out client onboarding, including Anti‐Money Laundering checks.
• Assist with file and matter opening, closing and archiving.
• Ensure accurate records management and document control.
• Maintain the required Service Level Agreement on the workload turnaround.
• Handle correspondence, records management, document retention and archiving.

What success looks like:

• Well‐organised and high‐quality administrative work consistently completed with minimal errors and meeting deadlines.
• Legal documents are produced and formatted in line with the relevant professional standards.
• Proactive and effective support is provided to fee earners across the legal teams in a timely and responsive manner.