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- Tasks: Support a busy facilities team with fleet, waste, and utilities management.
- Company: Dynamic Tamworth-based company focused on efficient site services.
- Benefits: 23 days annual leave, health cashback plan, pension scheme, and free parking.
- Other info: Permanent role with excellent career growth opportunities.
- Why this job: Join a fast-paced environment and make a real impact on operations.
- Qualifications: Strong organisational skills, attention to detail, and experience with utility companies.
The predicted salary is between 29000 - 29000 £ per year.
Our Tamworth based client have an exciting new opportunity for a Facilities Coordinator to support their busy facilities team. The role involves a wide range of responsibilities including fleet administration, waste management administration, liaising with utility suppliers, and coordinating with contractors to ensure the smooth and compliant operation of site services. This is a varied and hands on administrative position within a fast paced facilities environment.
As a Facilities Coordinator; you will need to have/be:
- Attention to detail, working with a high level of accuracy
- Communication skills - confidence in liaising with colleagues and suppliers
- Problem solving skills
- Strong organisational skills with an ability to prioritise workload
- Effective administrative skills
- Some flexibility may be required on an ad hoc basis dependant on work requirements
- Experience dealing with utility companies and contracts
- Basic understanding of ISO14001 standards
- Full Driving Licence
- Experience in fleet operations
- Computer literate and familiar with Microsoft Suite, including Excel, Outlook etc
Details
- Salary: 29,000
- Working Hours: Full time, Monday - Friday, 9.00am - 5.00pm
- Location: Tamworth (on site)
- Duration: Permanent
Role of Facilities Coordinator
- Fleet Admin/tasks: Scanning and filing of vehicle post and emails, Distribution of fines to drivers and follow up to ensure payment has been made, Delivery of cars to garages as required, Supporting preparation of vehicles for new drivers, Acting as a point of contact for drivers regarding fleet queries, Assisting with liaison between insurers and drivers in the event of accidents, Checking fleet invoice costs against VPU data, Monitoring and assessing mileage usage and implementing changes where required, Arranging foreign travel permissions from lease companies, Liaising with insurers regarding fleet matters, Carrying out vehicle inspections when required, Booking pool cars for staff use
- Waste: Scanning and filing Waste Transfer Notes and collating waste data per contractor, Ensuring waste supplier certificates and accreditation records are up to date, Contacting waste suppliers in the event of missed or failed collections, Reviewing waste supplier information to ensure accuracy and compliance
- Utilities: Inputting data from utility bills into internal systems, Checking and ensuring accuracy of utility invoices, Liaising with utility suppliers to resolve queries, Acting as a point of contact for meter readings and related information
- Contractors: Ensuring contractor insurance certificates and licences are valid and up to date, Logging contractors into the contractor management system and maintaining induction records, Monitoring planned maintenance schedules and booking service appointments, Arranging repairs to fixtures and fittings as required, Conducting site inductions for contractors and visitors
- Additional: Undertake reasonable additional tasks related to the Facilities department as required, Support communication and coordination across the wider Facilities team
Benefits of working as a Facilities Coordinator
- 23 days annual leave + bank holidays
- Option to purchase up to 5 extra days annual leave
- Health Cashback Plan
- Pension Scheme
- Life Assurance
- Free Parking
Facilities Coordinator employer: Proftech Talent
Contact Detail:
Proftech Talent Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Coordinator
✨Tip Number 1
Get your networking game on! Reach out to people in the facilities management field, attend industry events, and connect with potential employers on LinkedIn. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Practice makes perfect! Prepare for interviews by role-playing common questions related to facilities coordination. Think about how your attention to detail and problem-solving skills can shine through in your answers.
✨Tip Number 3
Show off your organisational skills! When you get an interview, bring a portfolio showcasing your past work, like fleet administration or waste management projects. It’ll help you stand out and demonstrate your hands-on experience.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you a better chance of landing that dream job as a Facilities Coordinator.
We think you need these skills to ace Facilities Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Facilities Coordinator role. Highlight your experience with fleet administration, waste management, and liaising with utility suppliers. We want to see how your skills match what we're looking for!
Show Off Your Skills: Don’t forget to showcase your attention to detail and strong organisational skills in your application. Use specific examples from your past experiences that demonstrate your problem-solving abilities and effective communication skills.
Be Clear and Concise: When writing your cover letter, keep it clear and concise. We appreciate straightforward communication, so get to the point while still showing your enthusiasm for the role. Let us know why you’re the perfect fit!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves. We can’t wait to hear from you!
How to prepare for a job interview at Proftech Talent
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Facilities Coordinator. Familiarise yourself with fleet administration, waste management, and liaising with utility suppliers. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Show Off Your Organisational Skills
Since this role requires strong organisational skills, be prepared to discuss how you prioritise your workload. Think of specific examples from your past experiences where you successfully managed multiple tasks or projects at once. This will demonstrate your ability to thrive in a fast-paced environment.
✨Communicate Like a Pro
Effective communication is key for this position. Practice articulating your thoughts clearly and confidently. You might even want to role-play potential scenarios where you need to liaise with colleagues or suppliers. This will help you feel more comfortable during the actual interview.
✨Brush Up on Relevant Standards
Having a basic understanding of ISO14001 standards can set you apart from other candidates. Do some research on these standards and be ready to discuss how they relate to waste management and compliance. This shows that you're proactive and knowledgeable about industry practices.