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- Tasks: Manage invoicing, support finance processes, and coordinate client meetings.
- Company: Join a professional services firm with a friendly and supportive team.
- Benefits: Competitive salary up to £30K, flexible hours, and excellent benefits.
- Other info: Dynamic environment where you can shape your role and support colleagues.
- Why this job: Make a real impact in a varied role with growth opportunities.
- Qualifications: Previous office admin experience and strong organisational skills.
The predicted salary is between 28000 - 30000 £ per year.
We are recruiting on behalf of a professional services firm for a permanent Office Administrator position. This opportunity is open to both full-time and part-time applicants and would suit someone with previous office administration experience within a professional services environment who is looking for a varied, hands-on role.
Are you an organised, proactive administrator who enjoys being at the heart of a busy, professional office? This is a fantastic opportunity to join a friendly and supportive team, with scope to grow and take on broader responsibilities over time. This is a varied position where you'll play a key role in both administrative and operational support. Salary up to c. 28-30K depending on experience + an excellent range of benefits.
Responsibilities- Managing the monthly invoicing process, including Excel-based invoice creation and liaising with advisers
- Maintaining and reconciling the cashbook
- Supporting finance processes using QuickBooks and preparing data for accountants
- Handling incoming and outgoing post
- Managing office supplies and ensuring the office is well-stocked and organised
- Coordinating client birthday gifts to enhance the client experience
- Arranging client meetings, including meet-and-greet duties
- Managing incoming telephone calls
- Using internal systems to gather client and adviser data
- General office management tasks including opening/closing the office, liaising with landlords, arranging repairs, and maintaining a tidy workspace
As you become established in the role, you'll have the opportunity to take on additional responsibilities.
Qualifications- Previous office administration experience within a professional services environment
- Strong organisational skills and excellent attention to detail
- Confident user of Microsoft Excel
- A proactive, can-do attitude
- Professional verbal/written communication skills
- Ability to manage multiple tasks and prioritise effectively
- A team player willing to support colleagues and go the extra mile
- A varied and engaging position with real responsibility
- Opportunity to grow and shape your role
- Supportive and collaborative team environment
If you're looking for an Office Administrator role where you can make a real impact within a professional services environment, we'd like to hear from you. Note that full-time and part-time applicants who are ticking all the boxes will be considered.
Office Administrator employer: Profiles Personnel
Contact Detail:
Profiles Personnel Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections in the professional services sector. Let them know you're on the lookout for an Office Administrator role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by practising common questions related to office administration. Think about how your previous experience aligns with the responsibilities listed in the job description. We want you to shine when it’s your turn to impress!
✨Tip Number 3
Showcase your organisational skills! During interviews, share examples of how you've managed multiple tasks or improved processes in past roles. This will demonstrate that you’re the proactive administrator they’re looking for.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Office Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your previous office administration roles and any relevant achievements to show us you're the perfect fit for this varied position.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re interested in the role and how your proactive attitude and organisational skills make you an ideal candidate. Keep it friendly and professional, just like our team!
Showcase Your Skills: Don’t forget to mention your proficiency with Microsoft Excel and QuickBooks. We love a candidate who can manage invoicing and finance processes smoothly, so give us examples of how you've done this in the past!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates about the role. We can’t wait to hear from you!
How to prepare for a job interview at Profiles Personnel
✨Know Your Stuff
Before the interview, make sure you brush up on your knowledge of office administration tasks, especially those mentioned in the job description. Familiarise yourself with invoicing processes, QuickBooks, and Excel functions. This will show that you're not just a good fit but also genuinely interested in the role.
✨Show Off Your Organisational Skills
During the interview, be ready to share examples of how you've successfully managed multiple tasks in previous roles. Use specific scenarios where your organisational skills made a difference. This will help demonstrate that you can handle the varied responsibilities of the Office Administrator position.
✨Be Proactive and Positive
Employers love a proactive attitude! Prepare to discuss times when you took the initiative to solve problems or improve processes in your past jobs. A positive mindset can set you apart, so let your enthusiasm for the role shine through.
✨Ask Smart Questions
At the end of the interview, don’t forget to ask insightful questions about the team dynamics, company culture, and opportunities for growth. This shows that you’re not only interested in the job but also in how you can contribute to and grow within the company.