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- Tasks: Join our team as an Administrator and keep everything running smoothly!
- Company: We're a fast-paced office looking for a super organized individual.
- Benefits: Enjoy a competitive salary up to £27.5K and free on-site parking.
- Why this job: Be part of a dynamic environment where your organizational skills shine and make a real impact.
- Qualifications: Previous admin or office management experience is a must; MS Office skills are essential.
- Other info: Work hours are 8:30am-5pm Mon-Thurs, and 8:30am-4pm Fri.
The predicted salary is between 16500 - 38500 £ per year.
ADMINISTRATOR*** An immediate opening for an experienced and flexible Team Administrator to provide administrative support to 3 departments as required. Previous shipping or logistics experience preferred. Note this is a full-time office-based temp to perm position. Salary £26-28K Key responsibilities for the Team Administrator include, Liaise and assist with vessel logistics, including suppliers of food and consumables Ordering provisions and supplies for the vessels Making travel arrangements for marine crew including flights, taxis, hotels Raising POs and ordering requisitions / supplies when required Assisting with arrangements for port calls, deliveries from agents, bunkers / provision orders Organising logistics and shipping of equipment and spares Ensuring documentation is up to date and being filled out correctly Organising logistics and shipping of equipment and spares Raising Shipping Invoices & Packing List for all equipment leaving the building or vessel\’s General administration including managing in-coming calls, meeting and greeting visitors Organising passport applications, vaccinations/visa/medical travel requirements for personnel Transcribe Minutes from Weekly Management Meeting and distribute after approval Additional administrative duties as requiredThe ideal Team Administrator will need, Professional verbal/written communication skills required Full knowledge of MS Office needed Previous administration experience essential, ideally shipping or logistics related High levels of organisation and accuracy essential along with a methodical approach This role would suit a well organised, resourceful, flexible and adaptable Administrator who has the ability to carry out multiple tasks with easeHours Mon – Thurs 9am-5.30pm (1 hour lunch) or 9am-5pm (30 min lunch) Fri 8am-4pm Note that this is a temp-perm vacancy
Administrator employer: Profiles Personnel
Contact Detail:
Profiles Personnel Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator
✨Tip Number 1
Make sure to highlight your previous administrative experience during the interview. Share specific examples of how you've successfully managed multiple tasks and maintained attention to detail in a fast-paced environment.
✨Tip Number 2
Familiarize yourself with the company’s operations and values. This will help you demonstrate your understanding of their needs and how you can contribute to the team’s success.
✨Tip Number 3
Prepare to discuss your proficiency with MS Office and any relevant software. If you have experience with accounting software like Xero, be ready to explain how you've used it in past roles.
✨Tip Number 4
Since client interaction is key, practice your communication skills. Be prepared to showcase your friendly and professional demeanor, both in person and over the phone.
We think you need these skills to ace Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your previous administrative, secretarial, or office management experience. Use specific examples that demonstrate your organisational skills and client interaction.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention your ability to manage multiple tasks and your experience with MS Office and any relevant software.
Highlight Relevant Skills: In your application, emphasize your attention to detail, client-focused approach, and any experience you have with appointment and database management. These are key aspects of the job.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your professionalism and attention to detail.
How to prepare for a job interview at Profiles Personnel
✨Show Your Organizational Skills
As an Administrator, being organized is key. Prepare examples from your past experiences where you successfully managed multiple tasks or projects simultaneously. This will demonstrate your ability to handle the varied workload expected in this role.
✨Highlight Client Interaction Experience
Since the role involves professional and friendly client interaction, be ready to discuss your previous experiences in client-facing roles. Share specific instances where you effectively communicated with clients, resolved issues, or contributed to a positive client experience.
✨Familiarize Yourself with MS Office
The job requires excellent knowledge of MS Office. Brush up on your skills, especially in programs like Excel and Word. You might be asked to demonstrate your proficiency, so consider practicing common tasks or functions that are relevant to administrative work.
✨Prepare for Questions on Office Management
Expect questions related to day-to-day office management, such as how you would handle supplies, equipment, and documentation. Think about your approach to maintaining an organized workspace and how you prioritize tasks to ensure smooth operations.
