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- Tasks: Support the Managing Director and lead office management tasks in a dynamic environment.
- Company: Join Armstrong Fluid Technology, a global leader in fluid-flow innovation.
- Benefits: Competitive salary, growth opportunities, and a chance to make a real impact.
- Why this job: Be part of a mission-driven team focused on sustainability and innovation.
- Qualifications: GCSEs in English and Maths, plus experience supporting senior leaders.
- Other info: Exciting projects, collaborative culture, and opportunities for personal development.
The predicted salary is between 30000 - 42000 £ per year.
Imagine working at the forefront of innovation in fluid-flow technology, with over 1,400 colleagues across the globe, and contributing to a legacy of excellence that spans eight manufacturing facilities on four continents. Armstrong Fluid Technology is more than just a leader in our industry; we are a community of the brightest and most creative minds, driven by a shared mission to engineer the future and safeguard our planet. As part of our team, you will be immersed in an environment that fosters growth, creativity, and collaboration. Here, you will have the opportunity to push boundaries, tackle exciting challenges, and develop cutting-edge solutions that promote energy efficiency and reduce environmental impact. Every day offers the chance to make a meaningful contribution to a more sustainable future, driving innovations that help lower global carbon footprints. Together, we are creating a legacy that goes beyond business and is changing the world for the better.
In this role, the Office Manager/Executive Assistant delivers first-class service to all stakeholders while providing comprehensive administrative support to the Managing Director UK and EMEA, UK Leadership Team and Management Team. This position is based in Manchester, with occasional travel to Droitwich.
Key Responsibilities- Administration & Office Management: Organising and attending meetings, contributing, taking and issuing actions in a timely manner, and managing follow-up on activities. Managing Droitwich/Manchester office archiving in line with data protection and GDPR. Adherence to 5S standards for workstation, office and meeting room areas. Ensuring any sensitive information is kept private and confidential.
- Diary & Travel Management: Diary management for Managing Director, UK and EMEA. Administrative support to Managing Director, UK and EMEA and other UK Directors. Managing travel and logistic arrangements for all staff and customers.
- Financial & Resource Management: Managing petty cash for Manchester/Droitwich sites. Ongoing financial monitoring of travel expenses, stationery and refreshment expenditure.
- Documentation & Communication: Competent and accurate preparation of letters, reports, documents, and presentations. Enhancing customer reporting and providing required feedback to assist with improving the customer experience.
- Projects & Admin Support: Managing ad-hoc projects and conducting research. Collaborating with the HR Department and providing assistance where required. Oversee company fleet operations, including vehicle allocation, maintenance scheduling, insurance coordination, mileage tracking, and ensuring compliance with relevant policies and safety standards. Plan and deliver employee social events, managing end-to-end logistics such as venue coordination, budgeting, vendor management, communications and on-the-day execution to support a positive workplace culture.
- Education & Experience: Minimum of GCSEs (or equivalent) in English and Mathematics. Experience supporting senior leadership or directors and their teams. Experience managing multiple priorities in a fast-paced environment.
- Technical Skills: Excellent organisational skills, with the ability to multi-task and organise others. Ability to prioritise and manage own workload amid conflicting demands and busy periods. Attention to detail and adherence to deadlines. Ability to filter information and assess priorities effectively. Confident and able to work on own initiative.
- Soft Skills: Excellent oral and written communication skills; able to professionally represent the Leadership team. Ability to work under pressure and be flexible as part of a small team. Ability to develop and maintain good working relationships at all levels, including during difficult or challenging circumstances. Ability to think ahead and anticipate needs before they arise. Ability to exercise discretion in dealing with confidential or sensitive matters.
By joining us, you will become part of a global community dedicated to pushing the boundaries of fluid-flow technology while upholding Armstrong's commitment to sustainability. You will have endless opportunities to learn, grow, and make a significant impact on the world. Together, we will build tomorrow's solutions today.
PA to Exec/Office Facilities Manager in Manchester employer: Professional Supply Company, LLC
Contact Detail:
Professional Supply Company, LLC Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA to Exec/Office Facilities Manager in Manchester
✨Tip Number 1
Network like a pro! Reach out to people in your industry, attend events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their mission and values, especially around sustainability, so you can show how you align with their goals. Tailor your responses to highlight your relevant experience and skills.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to build your confidence. Focus on articulating your experiences clearly and concisely, especially those that demonstrate your organisational skills and ability to manage multiple priorities.
✨Tip Number 4
Don’t forget to follow up after interviews! A simple thank-you email can leave a lasting impression. Use this opportunity to reiterate your enthusiasm for the role and how you can contribute to the team’s success at Armstrong Fluid Technology.
We think you need these skills to ace PA to Exec/Office Facilities Manager in Manchester
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Office Manager/Executive Assistant role. Highlight your experience in supporting senior leadership and managing multiple priorities, as these are key aspects of the job.
Show Off Your Organisational Skills: We want to see how you can juggle tasks like a pro! Use examples from your past roles to demonstrate your excellent organisational skills and ability to manage your own workload effectively.
Communicate Clearly: Your written communication needs to shine! Ensure your application is free from errors and clearly conveys your qualifications. Remember, this role involves preparing documents and reports, so show us you can communicate professionally.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and keep track of your application. Plus, it shows you’re keen on joining our community!
How to prepare for a job interview at Professional Supply Company, LLC
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Office Manager/Executive Assistant role. Familiarise yourself with the key tasks like diary management, travel arrangements, and financial monitoring. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational skills, prepare examples from your past experiences where you've successfully managed multiple priorities or projects. Be ready to discuss how you keep things on track, especially in a fast-paced environment, as this will highlight your ability to thrive under pressure.
✨Communicate Clearly and Confidently
As you'll be representing the leadership team, practice your communication skills. Be clear and concise in your answers, and don’t hesitate to ask for clarification if you don’t understand a question. This shows that you’re engaged and willing to ensure effective communication.
✨Prepare Questions That Matter
At the end of the interview, you’ll likely have the chance to ask questions. Prepare thoughtful questions about the company culture, team dynamics, or specific projects you might be involved in. This not only shows your interest but also helps you assess if the company is the right fit for you.
