County Secretary in Hockley

COUNTY SECRETARY – PGA IN HAMPSHIRE

Self-Employed Consultancy | Part-Time | Flexible Working

About the Role

The PGA in Hampshire is seeking a highly organised, commercially minded and proactive professional to undertake the role of County Secretary on a part-time, self-employed consultancy basis.

The County Secretary plays a pivotal role in the effective running and continued development of the Association, overseeing tournament operations, financial administration, sponsor relationships and communications with key stakeholders.

This is an excellent opportunity for an experienced administrator, consultant or sports management professional seeking a flexible role that can be balanced with other professional commitments.

The successful candidate will be comfortable working autonomously, managing competing priorities and supporting the County’s ongoing commercial and operational success.

Contract & Remuneration

• Engagement: Self-employed consultancy arrangement.
• Indicative annual fee: £20,000–£25,000, subject to the agreed scope of services and contractual terms.
• Working arrangements: Flexible and largely self-managed, with the workload varying throughout the year in line with the tournament calendar and operational requirements.
• Location: Predominantly home-based, with access to shared office facilities at Hockley Golf Club and attendance at golf clubs across Hampshire for tournaments, events and committee meetings as required.
• Additional provision: Use of a vehicle provided by The Peter Cooper Motor Group, subject to agreed terms and conditions.

Key Responsibilities

1. Financial Management & Commercial Development

• Work closely with the Financial Controller to prepare, monitor and report on budgets and financial performance relating to County activities.
• Develop, present and negotiate sponsorship proposals, while maintaining and strengthening existing corporate partnerships. The County currently works with more than ten sponsors.
• Identify opportunities to generate revenue and improve the commercial performance of County activities.
• Manage outstanding invoices and payments professionally, ensuring effective credit control and timely collection of income.

1. Tournament Operations & Event Management

• Coordinate and oversee the seasonal calendar of Championships, Pro-Ams and other events.
• On Tournament days, coordinate operational staff and event-day support, providing clear instructions and maintaining effective communications and ensure events are run efficiently and delivered to a high standard.
• Resolve operational challenges independently, exercising sound judgement and maintaining a practical, solutions-focused approach.

1. Communications & Stakeholder Relations

• Manage written correspondence, telephone communications and the County’s social media channels.
• Maintain effective working relationships with PGA professionals, golf club managers, sponsors, Committee members and other stakeholders.
• Handle enquiries, complaints and sensitive matters with professionalism, diplomacy and discretion.
• Represent the PGA in Hampshire positively and professionally at meetings, tournaments and other events.

1. Governance & Operational Leadership

• Work collaboratively with the Association Committee to support the delivery of agreed priorities and objectives.
• Prepare clear operational reports, meeting updates and relevant communications.
• Manage day-to-day responsibilities independently, ensuring activities are delivered efficiently and deadlines are met.

The Ideal Candidate

The successful candidate will be:

• Highly organised, dependable and personable, with excellent communication and interpersonal skills.
• Commercially aware, with an understanding of budgeting, financial administration and income generation.
• Experienced in managing multiple priorities, coordinating events and meeting deadlines.
• Confident working independently, exercising initiative and resolving problems effectively.
• Comfortable building relationships with a diverse range of stakeholders and handling sensitive matters professionally.
• Able to manage a flexible workload that increases during the main tournament season and reduces during quiet periods.

Experience in golf, sports administration, event management, sponsorship or a membership-based organisation would be advantageous.

Candidates should be operating, or be prepared to operate, on a genuine self-employed consultancy basis.

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