Procurement Coordinator in High Wycombe

Sector: Social Housing / Regulated Environment

Location: High Wycombe / Hybrid (2 Days On-Site Per Week)

Salary: £35,000 - £40,000

Overview

We are supporting a social housing provider with the appointment of a Procurement Coordinator to join its Commercial function. This is a varied role supporting the organisation's procurement governance, compliance and sourcing activity, with a particular focus on ensuring third-party spend is managed effectively and in accordance with the Procurement Act 2023 and internal governance requirements. Working closely with colleagues across the organisation, you will act as a key point of contact for procurement enquiries, support below-threshold tender exercises, maintain procurement and contract data, and help improve the processes and information that underpin effective commercial decision-making. The role would suit someone with experience in a procurement, commercial or sourcing environment who enjoys combining hands-on procurement activity with stakeholder engagement, governance and continuous improvement.

Responsibilities

• Act as a primary point of contact for procurement enquiries across the organisation, providing guidance and directing colleagues to the appropriate information or process.
• Support and undertake below-threshold procurement and tender exercises, using established tender documentation and governance processes.
• Provide guidance to internal stakeholders undertaking their own sourcing activity, ensuring appropriate procurement and governance requirements are followed.
• Maintain an up-to-date understanding of relevant procurement legislation and compliance requirements, including the Procurement Act 2023.
• Maintain accurate procurement, spend and contract information to support reporting, decision-making and statutory transparency requirements.
• Support the management and improvement of key commercial information, including the contract register, procurement delivery plan and supplier spend reporting.
• Maintain effective contract storage and record-keeping arrangements across electronic and physical systems.
• Improve access to procurement guidance and information, including maintaining relevant content on SharePoint and proactively communicating key updates to stakeholders.
• Work collaboratively across the organisation to identify opportunities to improve or automate procurement processes and improve the quality and flow of commercial data.
• Support effective customer and resident engagement within procurement activity, ensuring appropriate input is captured as part of relevant exercises.
• Contribute to achieving value for money through robust procurement processes, appropriate contractual arrangements and transparent evaluation and decision-making.

Requirements

We are interested in speaking with candidates who can demonstrate:

• Recent experience in a procurement, commercial, sourcing or similar role within a regulated environment.
• An understanding of procurement governance, compliance and tendering processes.
• Strong stakeholder engagement skills, with the ability to work effectively with a broad range of internal and external stakeholders.
• Excellent attention to detail, particularly when working with compliance documentation, procurement records and commercial data.
• Strong written communication skills, including the ability to produce high-quality reports and papers suitable for senior or executive-level audiences.
• Confidence working with spreadsheets, reports and procurement datasets.
• Good general IT capability, with experience using document management or collaboration platforms such as SharePoint advantageous.
• A proactive approach to improving processes and ways of working.
• CIPS Level 2, or demonstrable equivalent experience in supplier sourcing and tendering.
• Experience of the Procurement Act 2023, public procurement or working within social housing would be particularly relevant given the nature of the position.