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- Tasks: Provide essential admin support and ensure smooth operations across various business functions.
- Company: ProClinical, a leader in recruitment delivery and AI/software for life sciences.
- Benefits: Competitive salary, training opportunities, and a collaborative team environment.
- Why this job: Join a dynamic team and make a real impact in a fast-paced setting.
- Qualifications: Experience in admin roles, strong organisational skills, and proficiency in Microsoft Office.
- Other info: Great opportunity for career growth and development in a supportive atmosphere.
The predicted salary is between 30000 - 42000 £ per year.
We are seeking a highly organised and detail‑oriented Business Support Administrator to provide comprehensive administrative support across a range of business functions. This role is central to ensuring smooth and efficient operations, working closely with senior leaders and a small, collaborative team.
Key Responsibilities
- Manage and update Veeva Promo Maps to ensure accurate information for document approvals.
- Oversee the procure‑to‑pay process, including purchase orders, invoices, vendor setup, and supplier changes.
- Administer NDAs, contracts, and Customer Authorization Forms (CAFs).
- Facilitate electronic signing of documents using DocuSign.
- Coordinate the ordering and distribution of business cards.
- Maintain and update email distribution lists for effective communication.
- Provide event support, including logistics, setup, and coordination with third‑party agencies.
- Organise meetings, including catering and refreshments.
- Maintain and update the contract tracker to ensure all contracts are current.
- Manage the administration of apprenticeship programmes, including enrolment and progress tracking.
- Administer training courses, including sending joining instructions, arranging venues, and organising refreshments.
Qualifications
- Proven experience in a similar administrative role.
- Strong organisational and multitasking skills.
- Proficiency in Microsoft Office Suite and other relevant software.
- Excellent communication and interpersonal skills.
- Ability to work independently and as part of a team.
- Attention to detail and a high level of accuracy.
Preferred Qualifications
- Experience with Veeva, DocuSign, and other relevant tools.
- Knowledge of procurement processes and contract management.
- Experience in process mapping.
What We’re Looking For
- Ideally 3–5 years of experience, though training can be provided for the right candidate.
- Comfortable working in a fast‑paced environment.
- Reliable, proactive, and adaptable.
- Cross‑functional experience across industries is welcome.
- Experience with procurement, contracts, and event support.
Business Support Administrator in Harlow employer: Proclinical Staffing
Contact Detail:
Proclinical Staffing Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Business Support Administrator in Harlow
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those connected to ProClinical. A friendly message on LinkedIn can go a long way in getting your foot in the door.
✨Tip Number 2
Prepare for the interview by researching the company and its culture. Knowing about their work in recruitment delivery and AI/Software will show you're genuinely interested and ready to contribute.
✨Tip Number 3
Practice common interview questions and tailor your answers to highlight your organisational skills and experience with tools like Veeva and DocuSign. We want to see how you can bring value to the team!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can keep you fresh in their minds and shows your enthusiasm for the role. Plus, it’s a great chance to reiterate why you’re the perfect fit.
We think you need these skills to ace Business Support Administrator in Harlow
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Business Support Administrator role. Highlight your relevant experience, especially in administrative tasks and any tools like Veeva or DocuSign that you’ve used. We want to see how your skills match what we’re looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team. Mention specific experiences that relate to the key responsibilities listed in the job description. Let us know what makes you tick!
Show Off Your Organisational Skills: Since this role is all about keeping things organised, make sure to showcase your organisational skills in your application. Whether it’s managing schedules or coordinating events, give us examples of how you’ve kept things running smoothly in the past.
Apply Through Our Website: We encourage you to apply through our website for a seamless application process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. We can’t wait to hear from you!
How to prepare for a job interview at Proclinical Staffing
✨Know Your Stuff
Before the interview, make sure you’re familiar with the key responsibilities of the Business Support Administrator role. Brush up on your knowledge of Veeva, DocuSign, and procurement processes. This will show that you’re not just interested in the job, but that you’ve done your homework!
✨Show Off Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and ensured everything ran smoothly.
✨Communicate Clearly
Excellent communication is key for this position. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few questions to ask during the interview to demonstrate your interest and engagement.
✨Be Proactive and Adaptable
The job description mentions the need for someone who is reliable, proactive, and adaptable. Think of instances where you’ve had to adapt to changes or take initiative in your previous roles. Sharing these stories can help paint a picture of you as the ideal candidate.
