Administrator (Rehabilitation Assistant) in Hamilton

Location: Hamilton, Scotland

Hours: 35-37.5 hours per week

Salary: £24,500-£26,500/year + benefits

Proclaim Care has an excellent opportunity for an administrator to join our team as a Rehabilitation Assistant. Part of Proclaim Group, we are a national, award-winning provider of rehabilitation solutions for individuals who have been injured and/or are absent from work. This is an office-based role, requiring the successful candidate to work from our office in Hamilton, near Glasgow. Candidates must therefore be willing and able to commute to Hamilton.

Summary of Essential Requirements:

• Right to work in the UK
• Currently resident within the UK
• Administration experience
• Willingness and ability to commute to Hamilton

About Us:

Founded in 2000, Proclaim Group is a market-leading provider of rehabilitation services. We are recognised for our industry expertise and for our compassionate approach that places the wellbeing of our staff, service users and customers at the heart of everything we do. Our company values are to ‘Excel, Inspire and Achieve with Integrity’. We are proud to live by these values and use them to direct our decision-making, service delivery and interpersonal interactions. We focus on quality and invest in our people; empowering them to excel in their roles and deliver an exceptional service. We are passionate about training and development and enhance the skills of our staff through our dedicated Training Academy and external training opportunities.

Proclaim Group prides itself on being a great place to work. In our July 2024 staff survey we achieved an average score of 86% across all domains, including: internal communication; understanding of strategy and direction; involvement in company growth and success; fostering a sharing culture; inspiring and supporting staff to do their best work; career progression opportunities and wellbeing support. We also believe that as a business, we have a social responsibility to give back to the world just as it gives to us. We do this through various environmental, social and governance (ESG) initiatives.

Job Description:

This exciting role provides the opportunity to improve the lives of our service users by working collaboratively with our clinically qualified Rehabilitation Managers to deliver exceptional care through efficient case coordination, accurate documentation, and proactive communication with all stakeholders.

Duties include:

• Providing administrative and coordination support to Rehabilitation Managers to ensure efficient case management and positive client outcomes.
• Coordinating appointments, services, and funding requests, maintaining compliance with processes and service level agreements (SLAs).
• Liaising with multidisciplinary stakeholders including service users, service providers, insurers, solicitors and healthcare professionals.
• Preparing and issuing accurate documentation, referral letters, and reports in line with company standards.
• Managing case files and databases to ensure up-to-date, accurate information and compliance with internal procedures.
• Monitoring and progressing tasks, prioritising workload to meet KPIs and customer specifications.
• Supporting Rehabilitation Managers with arranging services, equipment, travel, and adaptations for service users.
• Contribute to continuous improvement and participate in professional development activities.

A copy of the full Role Profile will be provided during the application process.

Person Specification:

This position would ideally suit an individual with administrative experience who has worked as a personal assistant, medical or legal secretary and has experience of handling confidential information. Full training will be provided.

To excel in this role, you should demonstrate:

• Ability to work well under pressure
• A flexible and solution-focussed approach
• Ability to meet and manage deadlines and adhere to service levels
• Accuracy and attention to detail
• Self-discipline
• Excellent communication and interpersonal skills
• Excellent organisational and administrative skills with attention to detail
• Confidence with utilising IT software packages
• The ability to work independently and as part of a team
• A kind and empathetic approach
• Alignment with our company values

We are happy to consider any reasonable adjustments that candidates may need during the recruitment process and you will be asked whether you require any during the application process.

The Benefits:

Our comprehensive range of benefits includes:

• Compensation: Our compensation package includes a competitive salary that recognises your skills and experience, pension scheme with employer contribution, and company profit share.
• Incentives: We offer re-referral and recruitment incentive schemes, demonstrating our appreciation for your exceptional work and loyalty.
• Work-Life Balance: With 32 days of annual leave inclusive of bank holidays and flexible working opportunities, you'll be able to balance your professional and personal commitments. In addition to your annual leave allowance, you will be entitled to an extra ‘Wellbeing Day’ – a day off work that you can use to celebrate your birthday or do something to support your wellbeing.
• Flexible Working: We offer flexible working opportunities, allowing you to shape a schedule that aligns with both your role's demands and your personal circumstances. Types of flexible working opportunities available will vary depending on the role but might include altered or compressed working hours and/or working from home.
• Wellbeing: In addition to the ‘Wellbeing Day’ mentioned above, employees can access a variety of other wellbeing benefits to support their physical and mental health. These include a private online GP service and an Employee Assistance Programme (EAP) with free confidential counselling and legal and self-help information. We have dedicated Mental Health First Aiders, Menopause Champions and a Health & Wellbeing Forum which runs regular wellbeing-focussed events throughout the year. We also have a voucher scheme enabling staff to access discounts from hundreds of high street stores, health clubs, cinemas, restaurants and more.
• Social Events & Team Building: Forge strong relationships with colleagues through an array of virtual and in-person social events such as biannual hub days, ad hoc team-building events. Our much-anticipated annual company conference features our PrOscars Award Ceremony, celebrating our colleagues' exceptional contributions, followed by a fun evening of entertainment.
• Continuous Growth: Embark on a journey of continuous improvement with our comprehensive training and development opportunities. Experience a thorough company induction with in-depth role-specific training, as well as access to our Training Academy's industry-leading courses, external training and CPD opportunities, and regular team development days.
• Expert Guidance: Receive exceptional support from experienced peers and team leaders through proactive mentoring and supervision, ensuring you excel and flourish in your role.
• Give Back: Emphasising our culture of ‘giving back’, we sponsor local sports teams, encourage and support team members to participate in charitable events, and arrange company-specific Give Back Days and initiatives.