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For Companies At a Glance
- Tasks: Create and manage detailed tender documents and support sales teams with proposals.
- Company: Join proAV, a leading global audio visual integrator with a collaborative culture.
- Benefits: Competitive salary, professional development, and a supportive work environment.
- Why this job: Be part of an exciting team that drives innovation in AV solutions.
- Qualifications: Experience in document production and proficiency in Adobe Creative Suite required.
- Other info: Flexible work-life balance and commitment to diversity and inclusion.
The predicted salary is between 36000 - 60000 ÂŁ per year.
Role Overview
proAV are a leading global audio visual integrator, providing AV and event services across multiple client partnerships globally. Our immediate requirement is for an experienced Bid Team Administrator to be a key part of our Egham team, representing proAV, taking full responsibility for producing detailed tender documents for projects and service teams, responding to RFQs, RFIs, PQQs and managing all sales handovers. Ensure all documentation entered, reviewed and updated via MS Dynamics 365.
Key Responsibilities
- Management and production of tender proposal documents, RFIs and pre‑qualification questionnaires.
- Interpreting AV specifications to create compliant bid responses for corporate, public sector and framework opportunities.
- Working with the sales and service teams to create and tailor mid‑bid & post tender presentations.
- Designing and creating innovative graphics and charts to convey opportunity strategies.
- Proofreading, formatting layouts and creating ad‑hoc sales collateral using a variety of software packages.
- Updating master templates, master slides and bid information library.
- Completing and submitting company PQQs & new vendor questionnaires.
- Managing company compliance documentation across multiple 3rd‑party portals.
- Sales handovers and document ratification.
- Client and supplier liaison.
- Manage incoming enquiries from multiple departments.
- Management of multiple mailboxes.
- MS Dynamics 365 management.
- General office administration support: incoming calls, stationery, greeting visitors (arrange meeting rooms, lunches etc).
Desirable Skills
- Excellent attention to detail
- Methodical and proactive approach
- Good spoken and written communication skills
- Logical and problem‑solving ability
- Able to manage multiple conflicting deadlines
- Able to manage own workload with minimal supervision
- Demonstrable experience in the Adobe Creative Suite: InDesign, Illustrator and Photoshop
- Proficient in Microsoft Office: Word, Excel and PowerPoint
Hours of work
40 hours per week, 9 hours a day, 8.30am-5.30pm, including an hour unpaid break, Monday-Friday.
About Us
proAV designs, integrates and supports blended technology solutions with AV, UC and beyond including end‑to‑end services and 24/7/365 support to enhance global collaboration and empower your world of communication. From reviewing technology to integration to post‑deployment support, you’re in safe hands when you trust your AV and UC to proAV. We are recognised as one of the AV industry’s most powerful international delivery and support operations trusted by a varied client base in more than 80 countries across 6 continents. To date, we have completed 700+ projects outside of the UK that meets the demands and challenges of a globalised marketplace, keeping the lines of communication and collaboration open. From our state‑of‑the‑art Customer Services Centre and Video Network Operations Centre (VNOC) our dedicated teams manage, monitor and protect our global clients business‑critical AV systems architecture, products and technologies 24/7/365.
Equality, Diversity & Inclusion
proAV is an equal opportunity employer that is committed to supporting and promoting an inclusive culture for all employees and job applicants. We want everyone to feel comfortable being themselves and create a culture where we understand and respect each others differences. proAV does not tolerate discrimination based on age, disability, gender identity, marital or civil partnership status, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. We make employment decisions based on the needs of our business and the qualifications and/or experience of the individual. proAV offers personal and professional development opportunities, not just through traditional qualifications, but also through Apprenticeship schemes, internal training and mentorship programmes. We support employees and job applicants with their work‑life balance through our family friendly policies and practices. We encourage all to apply.
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Bid Team Administrator employer: Proav
Contact Detail:
Proav Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Bid Team Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections in the AV industry and let them know you're on the hunt for a Bid Team Administrator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching proAV and their projects. Familiarise yourself with their services and recent achievements. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice your presentation skills! As a Bid Team Administrator, you'll need to create and deliver compelling proposals. Grab a friend or family member and run through your ideas to get comfortable presenting your thoughts.
✨Tip Number 4
Don't forget to apply through our website! It's the best way to ensure your application gets noticed. Plus, it shows you're serious about joining the proAV team and ready to take on the exciting challenges ahead.
We think you need these skills to ace Bid Team Administrator
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Bid Team Administrator role. Highlight your experience with tender documents, RFIs, and any relevant software skills like MS Dynamics 365. We want to see how you can bring your unique flair to our team!
Show Off Your Attention to Detail: In this role, attention to detail is key! Use your application to demonstrate how you've successfully managed complex documents or projects in the past. A well-structured application will show us you’re the right fit for the job.
Be Creative with Your Presentation: Since the role involves designing graphics and charts, don’t hesitate to showcase your creativity! If you have a portfolio or examples of your work, include them. We love seeing innovative approaches that convey opportunity strategies.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, it shows us you’re keen on joining proAV and being part of our exciting journey!
How to prepare for a job interview at Proav
✨Know Your Tender Documents
Before the interview, make sure you’re familiar with the types of tender documents proAV deals with. Brush up on your knowledge of RFQs, RFIs, and PQQs. Being able to discuss these confidently will show that you understand the role and can hit the ground running.
✨Showcase Your Creative Skills
Since the role involves designing graphics and charts, bring examples of your previous work using Adobe Creative Suite. Prepare a portfolio that highlights your best designs, as this will demonstrate your capability and creativity in producing high-quality proposal documents.
✨Demonstrate Attention to Detail
During the interview, be prepared to discuss how you ensure accuracy in your work. Share specific examples of how you’ve managed multiple deadlines while maintaining a methodical approach. This will highlight your organisational skills and attention to detail, which are crucial for this position.
✨Engage with the Team Dynamics
Understand the importance of collaboration within the bid team and other departments. Be ready to talk about how you’ve successfully worked with sales and service teams in the past. Showing that you can liaise effectively with different stakeholders will set you apart as a strong candidate.
