Bid Team Administrator in Surrey

About The Role:

proAV are a leading global audio visual integrator, providing AV and event services across multiple client partnerships globally. Our immediate requirement is for an experienced Bid Team Administrator to be a key part of our Egham team, representing proAV, taking full responsibility for producing detailed tender documents for projects and service teams, responding to RFQs, RFIs, PQQs and managing all sales handovers. Ensure all documentation entered, reviewed and updated via MS Dynamics 365. proAV’s Bid team plays a key role within the organisation providing administrative support to the sales team, service division, project and design teams.

This is an exciting opportunity for an exceptional, experienced Bid Team Administrator to join an established operation with scope to drive and enhance the service at every opportunity. Experience and seniority of the position will be reflected by the remuneration and benefits package.

Key Responsibilities:

• Management and production of tender proposal documents, RFIs and pre-qualification questionnaires.
• Interpreting AV specifications to create compliant bid responses for corporate, public sector and framework opportunities.
• Working with the sales and service teams to create and tailor mid-bid & post tender presentations.
• Designing and creating innovative graphics and charts to convey opportunity strategies.
• Proofreading, formatting layouts and creating ad-hoc sales collateral using a variety of software packages.
• Updating master templates, master slides and bid information library.
• Completing and submitting company PQQs & new vendor questionnaires.
• Managing company compliance documentation across multiple 3rd party portals.
• Sales handovers and document ratification.
• Client and supplier liaison.
• Manage incoming enquiries from multiple departments.
• Management of multiple mailboxes.
• MS Dynamics 365 management.
• General office administration support: incoming calls, stationery, greeting visitors (arrange meeting rooms, lunches etc).

Desirable Skills:

• Excellent attention to detail.
• Methodical and proactive approach.
• Good spoken and written communication skills.
• Logical and problem-solving ability.
• Able to manage multiple conflicting deadlines.
• Able to manage own workload with minimal supervision.
• Demonstrable experience in the Adobe Creative Suite: InDesign, Illustrator and Photoshop.
• Proficient in Microsoft Office: Word, Excel and PowerPoint.

About Us:

proAV designs, integrates and supports blended technology solutions with AV, UC and beyond including end-to-end services and 24/7/365 support to enhance global collaboration and empower your world of communication. We are recognised as one of the AV industry’s most powerful international delivery and support operations trusted by a varied client base in more than 80 countries across 6 continents.

Equality, Diversity & Inclusion:

proAV is an equal opportunity employer that is committed to supporting and promoting an inclusive culture for all employees and job applicants. We want everyone to feel comfortable being themselves and create a culture where we understand and respect each other’s differences. proAV does not tolerate discrimination based on age, disability, gender identity, marital or civil partnership status, pregnancy or maternity, race, religion or belief, sex, or sexual orientation.