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For Companies At a Glance
- Tasks: Coordinate AV design projects, manage schedules, and ensure smooth communication.
- Company: Join proAV, a global leader in audio-visual integration and event services.
- Benefits: Enjoy personal development opportunities, flexible work-life balance, and a supportive culture.
- Why this job: Be part of an innovative team driving impactful AV solutions worldwide.
- Qualifications: Experience in project coordination, strong communication skills, and proficiency in Microsoft Office required.
- Other info: Embrace diversity in a company that values inclusion and personal growth.
The predicted salary is between 36000 - 60000 £ per year.
About The Role
Role Overview
proAV are a leading global audio visual integrator, providing AV and event services across multiple client partnerships globally.
Our immediate requirement is for an experienced Design Coordinator to be a key part of our Egham team, representing proAV and taking full responsibility for supporting the successful delivery of AV system design projects by ensuring all design activities are effectively planned, tracked, and communicated. The role acts as the operational backbone of the design function, supporting the team with scheduling, handover documentation, capacity planning, and coordination of project-critical information.
This is an exciting opportunity for an exceptional, Design Coordinator to join an established operation with scope to drive and enhance the service at every opportunity.
Experience and seniority of the position will be reflected by the remuneration and benefits package.
Key Responsibilities
Collate and manage all key project design dates, schedules, and deliverables to ensure design activity is properly tracked and aligned with project milestones.
Compile, check, and organise all information required for internal and external handovers, ensuring completeness, accuracy, and consistency across documentation.
Maintain centralised project calendars to coordinate design deliverables, client deadlines, and interdepartmental dependencies.
Manage designer availability, align workloads across the team, and support effective resource forecasting.
Coordinate with the Design Manager and project stakeholders to establish clear priorities across concurrent projects and deadlines.
Organise, schedule, and attend project Kick-Off (KO) meetings to confirm scope, deliverables, responsibilities, and design programme.
Analyse team capacity and workload distribution regularly to support planning, escalation, and decision-making.
Maintain accurate and up-to-date design-related data in the company’s CRM system to enable tracking and reporting.
Track and chase outstanding or unclear items on ratified Bills of Materials (BoMs), liaising with system designers and stakeholders to confirm missing information, specifications, or decisions.
Person specification
Strong interpersonal and communication abilities, including the confidence to follow up and clarify incomplete information.
Proficiency in using Microsoft Office, project management tools (, Smartsheet, MS Project), and CRM platforms.
Desirable skills
Hours of work
hours per week, hours a day, , including an hour unpaid break, Monday-Friday.
Design Coordinator employer: proAV Limited
Contact Detail:
proAV Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Design Coordinator
✨Tip Number 1
Familiarise yourself with the latest trends in AV technology and project management tools. This knowledge will not only help you during interviews but also demonstrate your genuine interest in the field.
✨Tip Number 2
Network with professionals in the AV industry, especially those who work in design coordination. Attend relevant events or join online forums to build connections that could lead to valuable insights or referrals.
✨Tip Number 3
Prepare to discuss specific examples of how you've successfully managed multiple projects or coordinated teams in the past. Highlighting your organisational skills and ability to prioritise will resonate well with the hiring team.
✨Tip Number 4
Research proAV's recent projects and their approach to AV integration. Being able to reference their work during your discussions will show that you're proactive and genuinely interested in contributing to their success.
We think you need these skills to ace Design Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in project or design coordination, especially within AV or technical environments. Use keywords from the job description to demonstrate your fit for the role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and the company. Mention specific experiences that align with the responsibilities listed, such as managing project schedules or coordinating teams.
Showcase Your Skills: In your application, emphasise your proficiency in Microsoft Office and any project management tools you’ve used. Provide examples of how you've successfully managed multiple projects and prioritised workloads.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Design Coordinator role.
How to prepare for a job interview at proAV Limited
✨Showcase Your Project Coordination Skills
Be prepared to discuss your experience in project or design coordination, especially within AV or technical environments. Highlight specific examples where you successfully managed schedules, tracked deliverables, and ensured effective communication among team members.
✨Demonstrate Attention to Detail
Since the role requires compiling and checking documentation, emphasise your organisational skills and attention to detail. Bring examples of how you've maintained accuracy in documentation and how this has positively impacted project outcomes.
✨Familiarise Yourself with AV Systems
While not mandatory, having a basic understanding of Audio Visual systems can set you apart. Research common AV technologies and be ready to discuss how they relate to design coordination, showing your enthusiasm for the industry.
✨Prepare for Scenario-Based Questions
Expect questions that assess your ability to handle multiple projects and shifting priorities. Prepare scenarios from your past experiences where you successfully prioritised tasks and managed resources effectively, demonstrating your problem-solving skills.
