Bid Team Administrator

About The Role: Role Overview: proAV are a leading global audio visual integrator, providing AV and event services across multiple client partnerships globally. Our immediate requirement is for an experienced Bid Team Administrator to be a key part of our Egham team, representing proAV, taking full responsibility for producing detailed tender documents for projects and service teams, responding to RFQs, RFIs, PQQs and managing all sales handovers. Ensure all documentation entered, reviewed and updated via MS Dynamics 365. proAV’s Bid team plays a key role within the organisation providing administrative support to the sales team, service division, project and design teams. The team is solely responsible for the management, coordination and production of high-quality proposal documents in support of sales quotations and provides an essential administrative support function for commercial managers and service account managers. This is an exciting opportunity for an exceptional, experienced Bid Team Administrator to join an established operation with scope to drive and enhance the service at every opportunity. Experience and seniority of the position will be reflected by the remuneration and benefits package. Key Responsibilities: * Management and production of tender proposal documents, RFIs and pre-qualification questionnaires. * Interpreting AV specifications to create compliant bid responses for corporate, public sector and framework opportunities. * Working with the sales and service teams to create and tailor mid-bid & post tender presentations. * Designing and creating innovative graphics and charts to convey opportunity strategies. * Proofreading, formatting layouts and creating ad-hoc sales collateral using a variety of software packages. * Updating master templates, master slides and bid information library. * Completing and submitting company PQQs & new vendor questionnaires. * Managing company compliance documentation across multiple 3rd party portals. * Sales handovers and document ratification. * Client and supplier liaison. * Manage incoming enquiries from multiple departments. * Management of multiple mailboxes. * MS Dynamics 365 management. * General office administration support: incoming calls, stationery, greeting visitors (arrange meeting rooms, lunches etc). Desirable Skills: * Excellent attention to detail. * Methodical and proactive approach. * Good spoken and written communication skills. * Logical and problem-solving ability. * Able to manage multiple conflicting deadlines. * Able to manage own workload with minimal supervision. * Demonstrable experience in the Adobe Creative Suite: InDesign, Illustrator and Photoshop. * Proficient in Microsoft Office: Word, Excel and PowerPoint. About Us: proAV designs, integrates and supports blended technology solutions with AV, UC and beyond including end-to-end services and 24/7/365 support to enhance global collaboration and empower your world of communication. From reviewing technology to integration to post-deployment support, you’re in safe hands when you trust your AV and UC to proAV. We are recognised as one of the AV industry’s most powerful international delivery and support operations trusted by a varied client base in more than 80 countries across 6 continents. To date, we have completed 700+ projects outside of the UK that meets the demands and challenges of a globalised marketplace, keeping the lines of communication and collaboration open. From our state-of-the-art Customer Services Centre and Video Network Operations Centre (VNOC) our dedicated teams manage, monitor and protect our global clients’ business-critical AV systems architecture, products and technologies 24/7/365. Equality, Diversity & Inclusion: proAV is an equal opportunity employer that is committed to supporting and promoting an inclusive culture for all employees and job applicants. We want everyone to feel comfortable being themselves and create a culture where we understand and respect each other’s differences. proAV does not tolerate discrimination based on age, disability, gender identity, marital or civil partnership status, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. We make employment decision based on the needs of our business and the qualifications and/or experience of the individual. proAV offers personal and professional development opportunities, not just through traditional qualifications, but also through Apprenticeship schemes, internal training and mentorship programmes. We support employees and job applicants with their work-life balance through our family friendly policies and practices. We encourage all to apply