At a Glance
- Tasks: Support the CEO in managing strategic projects and ensure smooth execution.
- Company: Proactive Global, a fast-paced recruitment agency in automation and technology.
- Benefits: Competitive salary, dynamic team culture, and exposure to high-impact projects.
- Other info: Collaborative environment with opportunities for personal and professional growth.
- Why this job: Join a growing company and make a real impact on strategic initiatives.
- Qualifications: Strong organisational skills and proficiency in project management tools.
Location: Staines (Town Centre)
Salary: £28,000-£35,000
Reporting to: CEO
About the Company
Proactive Global is a fast-paced, growth-oriented recruitment agency with a focus on delivering outstanding results for clients and candidates alike. We are specialists in the automation, manufacturing and advanced technology industries and are fast becoming the global go to in the industry. As the business continues to expand, we're seeking a proactive and detail-driven Personal Assistant to support the CEO in managing and executing strategic, company-wide projects.
The Role
The PA will play a central role in ensuring the smooth planning, execution, and delivery of strategic initiatives across the business. Working closely with the CEO and senior leadership team, you’ll provide structure, coordination, and reporting across multiple workstreams - helping to translate high-level goals into actionable plans. This is a hands-on and varied role ideal for someone who thrives in a fast-moving environment, with strong organisational skills and the ability to bring clarity to complex projects.
Key Responsibilities
- Support the CEO in coordinating and tracking progress on strategic and operational projects across the business.
- Prepare regular status updates, reports, and presentations for internal stakeholders.
- Facilitate project meetings - scheduling, minute-taking, and following up on action items.
- Maintain documentation, templates, and best practices for project governance.
- Collaborate with department heads to gather project updates and align on priorities.
Key Skills
- Strong organisational and multitasking skills with exceptional attention to detail.
- Confident communicator, able to engage with senior stakeholders across all levels.
- Proficient in project management tools and Microsoft Office Suite (e.g. Excel, PowerPoint, Teams, Asana, or similar).
- Comfortable working in a fast-paced, entrepreneurial environment.
- Highly motivated, solutions-focused, and able to work both independently and collaboratively.
What’s on Offer
- Opportunity to work closely with the CEO and senior leadership on high-impact projects.
- Exposure to strategic business planning and execution.
- A dynamic, collaborative, and supportive team culture.
Please contact for more information on the role or to arrange an informal conversation. We look forward to reviewing your application.
Proactive Global is committed to equality in the workplace and is an equal opportunity employer. Proactive Global is acting as an Employment Business in relation to this vacancy.
PA/ Project Coordinator in Staines employer: Proactive Global
Proactive Global is an exceptional employer located in the heart of Staines, offering a dynamic and collaborative work culture that fosters employee growth and development. As a fast-paced recruitment agency, we provide our team with the opportunity to work closely with senior leadership on high-impact projects, ensuring that every employee's contributions are valued and recognised. With a commitment to equality and a supportive environment, Proactive Global is the ideal place for those seeking meaningful and rewarding employment in the automation and technology sectors.
StudySmarter Expert Advice🤫
We think this is how you could land PA/ Project Coordinator in Staines
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those who work at Proactive Global. A friendly chat can open doors and give you insider info about the company culture and what they really value in a PA/Project Coordinator.
✨Tip Number 2
Prepare for the interview by practising common questions related to project management and personal assistance. Think about how your skills align with their needs, especially around organisation and communication. We want you to shine!
✨Tip Number 3
Showcase your tech skills! Be ready to discuss your experience with project management tools and Microsoft Office Suite. If you’ve got examples of how you’ve used these tools to streamline processes, share them!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression. It shows you’re proactive and genuinely interested in the role. Plus, it’s a great chance to reiterate why you’d be a perfect fit!
We think you need these skills to ace PA/ Project Coordinator in Staines
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the PA/Project Coordinator role. Highlight your organisational skills and any experience with project management tools, as these are key for us at Proactive Global.
Craft a Compelling Cover Letter:Your cover letter should reflect your enthusiasm for the role and the company. Share specific examples of how you've successfully managed projects or supported senior leaders in the past – we love seeing that proactive spirit!
Showcase Your Communication Skills:Since this role involves engaging with senior stakeholders, make sure to demonstrate your confident communication style in your application. Use clear and concise language to convey your points effectively.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Proactive Global
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the PA/Project Coordinator role. Familiarise yourself with the key responsibilities and skills mentioned in the job description. This will help you articulate how your experience aligns with what they’re looking for.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples of how you've successfully managed multiple tasks or projects in the past. Be ready to discuss specific tools or methods you use to stay organised, especially any project management software like Asana or Microsoft Office tools.
✨Engage with Senior Stakeholders
As a PA, you'll be interacting with senior leadership. Practice how you would communicate effectively with them. Think of scenarios where you’ve had to present updates or facilitate meetings, and be prepared to share those experiences during the interview.
✨Demonstrate Your Proactivity
Proactive Global is looking for someone who thrives in a fast-paced environment. Share instances where you took the initiative to solve problems or improve processes. Highlight your solutions-focused mindset and how it can benefit the CEO and the team.
