At a Glance
- Tasks: Support the Head of Digital Engineering and manage day-to-day operations with precision.
- Company: Join a dynamic corporate environment focused on innovation and teamwork.
- Benefits: Competitive salary, professional growth, and a chance to work closely with senior leaders.
- Other info: Exciting opportunities for career advancement in a supportive workplace.
- Why this job: Be the backbone of the management team and make a real impact in a fast-paced setting.
- Qualifications: 5+ years as an Executive Assistant with strong organisational and communication skills.
The predicted salary is between 45000 - 55000 £ per year.
We are looking for a highly organised and proactive Executive Assistant to provide dedicated corporate support to the Head of Digital Engineering, as well as the wider Management Team. This role plays a key part in ensuring smooth day-to-day operations, supporting strategic objectives, and representing the department across the broader organisation.
The ideal candidate will have significant experience as an Executive Assistant in a corporate environment, with excellent diary management, meeting coordination, communication, and organisational skills. Prior experience supporting Managing Director or C-Suite level executives is highly desirable.
Key Responsibilities:
- Provide high-level executive assistance to the Head of Digital Engineering Services and Solutions and the department's Management Team.
- Manage complex diary coordination, prioritise meetings, and ensure all necessary papers and materials are prepared in advance.
- Act as meeting host, timekeeper, and liaison for both internal and external stakeholders.
- Coordinate high-profile events, departmental Town Halls, and visits from senior leaders and international colleagues.
- Handle confidential information with discretion and manage sensitive queries efficiently.
- Monitor executive inboxes, prioritise correspondence, and ensure timely responses.
- Arrange detailed travel itineraries, including flights, hotels, visas, and transport, while managing expenses and leave requests.
- Prepare high-quality reports, presentations, and committee papers, ensuring accuracy and attention to detail.
- Take minutes and track actions from Management Team meetings, ensuring follow-up and progress updates.
- Support department onboarding for new starters and maintain office organisation and supplies.
- Serve as the first point of contact for business administration queries, establishing strong rapport with senior executives, peers, and visitors.
Skills & Experience:
- Essential: 5+ years of Executive Assistant experience in a corporate environment.
- Proven ability to interact effectively with Senior Management.
- Experience managing sensitive information and complex schedules.
- Strong IT skills, including advanced MS Office (Word, Excel, PowerPoint, Outlook).
- Degree educated or equivalent.
- Desirable: Financial Services industry experience.
- Previous support to Managing Director or C-Suite level executives.
Executive Assistant employer: Proactive Appointments
Proactive Appointments is an excellent employer, offering a dynamic work environment that fosters innovation and collaboration in the Financial Services sector. With a strong emphasis on employee growth, we provide ample opportunities for professional development and skill enhancement, all while enjoying the flexibility of a hybrid working model. Our supportive culture encourages teamwork and values each individual's contributions, making it a rewarding place to build your career.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Get Involved in Industry Events
Jumping into industry events or leadership conferences can really help boost your visibility. Not only will you meet potential employers, but you’ll also get the chance to connect with other leaders in corporate management. Look for local or even virtual events that focus on leadership—every connection counts!
✨Engage in Professional Networks
Join professional management associations relevant to your career goals. These networks often host workshops, panels, and networking events that can put you in front of hiring managers. Plus, they can give you the scoop on upcoming roles, such as the full-time positions with companies like Proactive Appointments.
✨Showcase Your Leadership Skills
When reaching out to potential employers, particularly for leadership roles, demonstrate your leadership capabilities with real examples. Share stories from your previous positions that illustrate how you handled challenges and drove results. This will help you stand out when you apply to places like Proactive Appointments.
✨Tailor Your LinkedIn Presence
Ensure your LinkedIn profile is specifically tailored to corporate leadership. Highlight achievements, showcase relevant content and engage with posts in management groups. This not only builds your credibility but keeps you on the radar of companies looking for candidates like you as they post full-time opportunities.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
Quantify Your Achievements:Numbers talk, especially in management! When detailing your achievements in your CV or cover letter, don’t just say you improved team performance. Instead, say you boosted productivity by 30% over six months through effective strategy implementation. This makes your application pop and shows us what you can bring to Proactive Appointments.
Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of Proactive Appointments. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at Proactive Appointments
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with Proactive Appointments, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at Proactive Appointments, especially in the specific context of the challenges they’re currently facing.
✨Craft Your Vision for the Company
Since this is a full-time leadership role, spending time thinking about your vision for Proactive Appointments could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
✨Emphasise Team Dynamics and Culture
In corporate leadership, team dynamics and organisational culture are everything. Be ready to discuss how you've fostered a positive work environment in previous roles. Bring up examples of how you've managed diverse teams effectively—this will resonate well at Proactive Appointments as they’re likely seeking a candidate who can enhance their workplace culture.
