Bid Manager

Job Title: Bid Manager

Location: Chesterfield, London, Manchester, Glasgow, Leeds (Hybrid)

Salary: £45,000- £55,000 (depending on experience)

Contract Type: Permanent, Full-time

Proact helps organisations stay resilient and achieve great outcomes through technology, from enabling smarter ways of working to unlocking the full value of their data in an AI-driven era. Our managed services and cloud expertise ensure businesses operate securely and efficiently, so they can focus on progress and innovation in a fast-changing digital landscape.

Be part of a business with big ambitions, shaping the future of technology through cutting-edge campaigns that transform how we engage customers and influence the industry. You\’ll thrive in a culture built on collaboration, innovation and progression, with access to learning, certifications and genuine career development as we expand.

We\’re powered by people who grow, innovate and make meaningful change every day. If you\’re curious, ambitious and ready to do things differently, you\’ll fit right in at Proact. We offer a supportive environment with flexibility, wellbeing-focused benefits and opportunities designed to help you succeed.

Position Overview

The Bid Manager leads the end-to-end bid, tender, and proposal process; owning qualification, planning, content development, governance, and timely submission. The role coordinates cross-functional stakeholders to produce compliant, compelling, and commercially sound responses that improve win rates and secure profitable contracts. Enjoying a high degree of autonomy, this is an opportunity to shape a bid function and demonstrate success.

Main Duties and Responsibilities

• • Run bid/no-bid qualification using agreed tools and criteria; document decisions and rationale.
• Establish the bid plan, milestones and governance checkpoints.
• Ensure compliance with procurement instructions, portal requirements and company policies.
• Identify contract risks and coordinate mitigations with Legal and Commercial.
• Build and chair a cross-functional bid team (Sales, Pre-Sales, Legal, Finance, Marketing, Delivery).
• Create the detailed schedule (activities, owners, dependencies, deadlines), track progress and unblock issues.
• Manage stakeholder communications, cadence calls, and resource bookings throughout the bid.
• Write, edit, and curate high-quality proposal content aligned to evaluation criteria and customer outcomes.
• Own quality control (format, accuracy, completeness) and final proof; ensure bid packs are submission-ready.
• Manage registrations, renewals, and applications for procurement frameworks (e.g., G-Cloud, Crown Commercial Service frameworks, AWS/Azure Marketplaces).
• Maintain portal compliance (company details, certifications, declarations) and oversee call-off agreement documentation.
• Track daily notices and orchestrate timely responses via the bids inbox.
• Run commercial qualification and T&Cs reviews; highlight red flags for Legal sign-off.
• Ensure all submission mechanics are correct (portal uploads, file structures, signatures, deadlines).
• Conduct post-submission follow-ups, clarifications, and presentations if required.
• Manage handover to Delivery/