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- Tasks: Manage project documentation and ensure timely access to critical information.
- Company: Leading construction and engineering firm based in London.
- Benefits: Competitive salary, career development opportunities, and a dynamic work environment.
- Why this job: Be a key player in ensuring projects run smoothly and efficiently.
- Qualifications: Detail-oriented with strong IT skills and experience in document management.
- Other info: Join a collaborative team and make a real impact in the construction industry.
The predicted salary is between 42000 - 84000 £ per year.
We are looking for a number of Document Controllers to support our Design and Technical, Site Delivery, and Compliance teams. These roles are critical to keeping project information organised, accurate, and fully controlled. You will ensure drawings and documents are issued on time, correctly tracked, and securely stored, so the right people always have access to the right information and projects run smoothly.
KEY RESPONSIBILITIES
- Manage project documentation, drawings, and records using the organisation’s Electronic Document Management System (EDMS).
- Ensure information is correctly named, version-controlled, filed, and easily retrievable for project teams and stakeholders.
- Issue and distribute documents/drawings to internal teams and external parties, ensuring correct workflows, approvals, and deadlines are followed.
- Maintain document registers, trackers, transmittals, and revision histories to ensure full auditability.
- Support the Information Delivery Plan (IDP) / document production schedule, ensuring deliverables are issued in line with programme dates.
- Carry out document compliance checks (format, metadata, revision status, approvals) and support internal audits.
- Coordinate document exchange with external partners (consultants, subcontractors, suppliers) and ensure consistent standards are applied.
- Maintain records for quality, compliance, and handover documentation (e.g., certifications, test records, O&M manuals, as-builts).
- Provide administrative support to project teams, including meeting packs, minutes distribution, and document control reporting.
CANDIDATE PROFILE (TYPICAL REQUIREMENTS)
- Strong attention to detail with a structured approach to filing and version control.
- Confident IT skills, including Microsoft Office and experience using EDMS platforms (e.g., Viewpoint, Aconex, Asite, SharePoint or similar).
- Familiarity with construction drawings and document lifecycles (issue, review, approval, superseded, as-built).
- Ability to manage multiple priorities across projects and work to tight deadlines.
- Strong communication skills for coordinating across internal teams and external stakeholders.
Document Controller in London employer: Pro Contract Direct
Contact Detail:
Pro Contract Direct Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the construction and engineering sectors. Attend industry events or join relevant online groups to meet potential employers and get insider info on job openings.
✨Tip Number 2
Show off your skills! Create a portfolio showcasing your document control experience, including examples of how you've managed project documentation and ensured compliance. This will give you an edge during interviews.
✨Tip Number 3
Prepare for interviews by brushing up on common questions related to document control. Be ready to discuss your experience with EDMS platforms and how you handle tight deadlines and multiple priorities.
✨Tip Number 4
Don't forget to apply through our website! We have loads of Document Controller roles available, and applying directly can sometimes give you a better chance of landing that interview.
We think you need these skills to ace Document Controller in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Document Controller role. Highlight your experience with document management systems and any relevant construction or engineering projects you've worked on. We want to see how your skills match what we're looking for!
Showcase Your Attention to Detail: Since this role requires a strong attention to detail, use your application to demonstrate this. Include examples of how you've successfully managed documentation in the past, ensuring everything was organised and accurate. We love seeing those specifics!
Be Clear and Concise: When writing your cover letter, keep it clear and concise. Focus on your key achievements and how they relate to the responsibilities listed in the job description. We appreciate straightforward communication, so get to the point while still showcasing your personality!
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about StudySmarter and what we stand for!
How to prepare for a job interview at Pro Contract Direct
✨Know Your EDMS Inside Out
Make sure you’re familiar with Electronic Document Management Systems, especially the ones mentioned in the job description like Viewpoint or SharePoint. Brush up on how to manage documents, track versions, and ensure compliance, as this will show your potential employer that you’re ready to hit the ground running.
✨Showcase Your Attention to Detail
Prepare examples from your past experiences where your attention to detail made a difference. Whether it was catching an error in a document or ensuring a project stayed on schedule, having specific stories ready will demonstrate your structured approach to filing and version control.
✨Communicate Like a Pro
Since the role involves coordinating with various teams and stakeholders, practice articulating your thoughts clearly. Think about how you’ve successfully communicated in previous roles, especially when dealing with tight deadlines or complex information. This will highlight your strong communication skills.
✨Be Ready for Scenario Questions
Expect questions that put you in hypothetical situations related to document control. For instance, how would you handle a missing document or a last-minute change in project requirements? Prepare your thought process on how you’d tackle these challenges, as it shows your problem-solving abilities.
